Maintain Loan Receipts
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This activity allows you to record the receipt details relating to a loan by generating a sundry receipt.
Select the “Maintain Loan Receipts” activity under the “Loan Transaction” business component.
The “Maintain Loan Receipts” page appears.
Enter the following fields in “Maintain Loan Receipts” group box:
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Receipt No. |
A unique number identifying the Loan receipt number in the system. Help facility available. |
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Numbering Type |
Use the drop-down list box to select the numbering type for the login organization unit and the “Maintain Loan Receipts” transaction type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Document Numbering Class” business component. |
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Status |
The status of the Loan Receipt number will be displayed here. |
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Receipt Date |
The date of receipt of loan will be entered here. Mandatory. |
Enter the following fields in the “Loan Details” group box:
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Loan No |
The loan number created in the “Maintain Loan Details” activity will be entered. Help facility available. |
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Loan Description |
A textual description of the loan. |
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Project code |
The project code assigned to the loan number will be displayed here. |
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Project name |
The description of the project code assigned to the loan number will be displayed here. |
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Finance Book |
The finance book to which the loan number related transactions are posted will be displayed here. |
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Currency |
The loan currency will be displayed here |
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Exchange Rate |
The exchange rate of the loan currency booked at the time of creating the loan details will be displayed here. The exchange rates for the currency specified must have been defined in the exchange rate master. |
Enter the following fields in the “Receipt Details” group box:
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Receipt Mode |
Use the drop-down list box to select the mode in which the receipt was received. You can select from “Check”, “Credit Card”, “Demand Draft”, "Others" or “Pay Order”. The system displays “Check” by default. |
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Receipt Amount |
The amount of the sundry receipt (Decimal). Mandatory. The amount must be greater than zero. |
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Bank Code |
Use the drop-down list box to select the code identifying the bank and cash accounts. All the bank codes that have been defined in the “Create Bank / Cash Details” activity of the “Bank / Cash Definition” business component and that have been set to receive sundry receipts will be available for selection in the ascending order. |
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Loan Account |
The Principal account code defined for the loan number under “Maintain Loan Parameters” activity will be displayed here. |
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Cost Center |
The code identifying the cost center to which the loan account is mapped (Alphanumeric, 10). The cost center must have been defined in the “Cost Setup” business component. Help facility available. |
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Analysis Code |
The analysis code to which the loan account is mapped in the “Account Based Budgeting” business component (Alphanumeric, 5). Help facility available. |
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Sub Analysis Code |
The sub analysis code which is mapped to the analysis code specified. Help facility available. |
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Exchange Rate |
The exchange rate of the currency in which the receipt is made should be entered here. The system displays the exchange rate present in the exchange rate master for the respective currency by default on selection of the bank code. |
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Remarks |
Any remarks about the loan receipt can be captured here (Alphanumeric, 255). |
The system displays the following fields in “Accounting Information” group box:
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Account Code |
If the loan amount received is through “Loan Category” – “commercial papers”, the contra account code for the prepaid expenses account code will be displayed here. |
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Account Description |
The description of the contra account code, if the loan amount received is through “Loan Category” – “commercial papers” will be displayed here. |
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Prepaid Interest |
The amount of interest deducted if the loan amount received is through “Loan Category” – “commercial papers”. |
Enter the following fields in the “Instrument Details” group box:
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Bank No. |
The description of the bank name in which the check for the loan amount is received (Alphanumeric, 40). This filed is mandatory if the Receipt Mode selected is “Check”. |
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MICR No. |
Indicates the Magnetic Instrument Clearing Number available in the check, demand draft or pay order (Alphanumeric, 30). |
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Instrument Type |
Use the drop down list box to select the Instrument type for the Receipt Mode - Check. "At par", "Local", and "Outstation" will be available for selection. Blank will be defaulted on launch of the page. |
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Instrument No. |
The number identifying the instrument (Alphanumeric, 30). |
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Instrument Date |
The date of the instrument (Date Format). The date must be valid date in an open financial year. |
Note: This field must not be left blank if the receipt mode is “Check”, “Demand Draft” or “Pay Order”.
The system displays the following fields in the “Receipt Voucher” group box:
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Sundry Receipt No. |
The sundry receipt voucher number getting generated based on the numbering type selected. |
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Numbering Type |
Use the drop-down list box to select the numbering type for the login organization unit and the “Sundry Receipt” transaction type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Document Numbering Class” business component. |
Click the “Save” push button to save the Loan Receipt details.
The status of the loan receipt number gets updated as “Fresh” on click of “Save” button
Click the “Authorize” push button to authorize the Loan Receipt details.
The status of the loan receipt gets updated as “Authorized” on click of “Authorize” push button
An automatic sundry receipt voucher gets generated for the details entered.
Click the “Delete” push button to delete the Loan Receipt numbers in draft/ fresh status.
The status of the loan receipt gets updated as “Deleted” on click of “Delete” push button.
The system updates the login id of the user under “Created By” field and the Created date on click of “Save” push button for the first time.
The system updates the “Last Modified By” and “Last Modified Date” details on updating the existing details.
To proceed, carry out the following
Select the “Record Repayment Schedule” link at the bottom of the page to record the loan repayment schedule details.
Select the “Record Liability Details” link at the bottom of the page to record the provisional/ write off entry details
Select the “Process Loan Repayments” link at the bottom of the page to record the loan repayment details.
Select the “Remitter Information” link at the bottom of the page to record the remitter related address details.
Select the “Attach Notes” link at the bottom of the page to give notes relating to the loan receipts.
Select the “Accounting Information” link at the bottom of the page to view the accounting information details.
Select the “Collaborate” link at the bottom of the page to record or to view the observations or comments or discussions regarding the document.
4 Loan No must be created in the “Maintain Loan Details” activity of the “Loan Transaction” business component
4 Account codes, cost centers, analysis codes and sub-analysis codes must be defined.
4 Bank codes must be defined in the “Create Bank Details” activity of the “Bank Cash Definition” business component
4 Account Rule Definition must be done for the bank codes created.
4 Numbering Type must be defined in the “Create Numbering Type” activty of the “Numbering Class” business component