Generate Bills

This activity allows you to generate bill. Apart from billing the customer for the rent, you can also bill the customer component wise. The posting into the financial books happens on clicking the “Incorporate” button when the posting date becomes equal to or earlier than the system date. A reference invoice number will be generated for lease – period level.

Bills are generated for the chosen period for a Lease – Component combination. If the Posting date specified is less than or equal to system date, then the invoices are generated in Authorized status. If the Posting date is greater than the system date, then the invoices are generated in Fresh status.

Select the “Generate Bills” activity under the “Leasing” business component.

The “Generate Bills” page appears.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

Enter the following in the “Lease Details” group box:

Mode	Use the drop-down list box to specify the mode of bill generation .The combo is loaded with options “Normal”, “Incorporate” and “Revenue Sharing”. Normal – For lease with Revenue sharing as “No” Revenue Sharing – For lease with Revenue sharing as “Yes” Incorporate – To incorporate the entries of invoices in “Fresh” status into finance book
Scheme Code	The code identifying the scheme for which the bill is to be generated.
	Press <Enter> key.
	The system displays the scheme name, loads the property types and component codes of the scheme code entered.

The system displays the following:

Scheme Name

The name of the scheme.

Enter the following in the “Lease Details” group box:

Property Type	Use the drop-down list box to specify the property type for which the bill is to be generated. The combo is loaded with the property types mapped for the scheme code.
Lease No From	The starting number in the range of lease numbers from which the details are to be fetched for bill generation.
Lease No To	The ending number in the range of lease numbers until which the details are to be fetched for bill generation.
Code	Use the drop-down list box to specify the code for which the bill is to be generated. The combo is loaded with codes applicable for the scheme code entered.
Year	Use the drop-down list box to specify the year for which the bill is to be generated.
Frequency	Use the drop-down list box to specify the frequency of billing. The combo is loaded with options “Monthly”, “Bi-Monthly”, “Quarterly”, “Half Yearly”, “Yearly”, “Floating” and “All”.
Period	Use the drop-down list box to specify the period range of billing. The combo is loaded with options based on the frequency selected. If Floating is selected, the period combo will not be loaded.

Enter the following in the “Default Entries” group box:

Due Date	The due date for the payment of bill amount. This is defaulted based on the Due days specified for the Lease.
Posting Date	The posting date of the bill.
Bill Date	The date of generation of the bill.

Click the “Get Details” button to retrieve the bill details in the multiline.

Note: The Due Date, Posting Date and Bill Date will be defaulted from the Default Entries section in the respective columns in the multiline when data is not provided for the same.

The system displays the following in the “Bill Details” multiline:

Lease No	The number identifying the lease for which the bill is generated.
Customer Code	The code identifying the customer for whom the bill is generated.
Customer Name	The name of the customer.
Rent	The rent amount for the property.
Component	The component amount for the property.
Other Charges	The other charges of the property.

Enter the following in the “Bill Details” multiline:

Advance	The advance paid against the lease number.
Due Date	The due date for the payment of the bill amount.
Posting Date	The posting date of the bill into the finance book.
Bill Date	The date of generation of the bill.
Remarks	Any remarks regarding the bill generation.

The system displays the following in the “Bill Details” multiline:

Net Amount

The net amount that has to be paid by the customer.

Net Amount = Rent + Component + Other Charges - Advance

Click the “Checklist” button to view the preview of the bill that is to be generated.
Click the “Generate Bill” button to generate the bill.

When the Posting Date is System date or earlier than system date, then the invoice (CDCN) is generated in Authorized status. But when the posting date is later than the system date a Debit note is generated in Fresh

Click the “Incorporate” button to incorporate the entries into the finance book.

Note: Choose the mode as Incorporate to post the invoice entries into the Finance book.

To proceed, carry out the following

Select the “Specify Billing Address” link to specify the billing address of the customer.