Reverse Bill

This activity allows you to reverse a bill. When there is some discrepancy in the bill generated, then the bill can be reversed and then regenerated. Bills in both Authorized and Fresh status can be reversed. On reversal, bills in Fresh status gets updated as ‘Deleted’ and bills in Authorized status gets updated as ‘Reversed’.

Select the “Reverse Bill” activity under the “Leasing” business component.

The “Reverse Bill” page appears.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

Enter the following in the “Lease Details” group box:

Scheme Code

The code identifying the scheme whose bill is to be reversed.

The system displays the following:

Scheme Name	The name of the scheme.
Scheme Type	The type of scheme.

Enter the following in the “Lease Details” group box:

Year	Use drop-down list box to specify the year by which the bill details are to be fetched.
Frequency	Use the drop-down list box to specify the frequency of the bill by which the bill details are to be fetched. The combo is loaded with options “Monthly”, “Bi-Monthly”, “Quarterly”, “Half Yearly” and “Yearly””.
Period	Use the drop-down list box to specify the billing period by which the details are to be fetched. The combo is loaded with options based on the frequency selected.
Lease No From	The starting number in the range of lease numbers from which the details are to be fetched.
Lease No To	The ending number in the range of lease numbers until which the details are to be fetched.
Reference Invoice No	The reference invoice number of the lease by which the bill details are to be fetched.
Date From	The start date in the range of bill dates from which the details are to be fetched for reversing the bill.
Date To	The end date in the range of bill dates until which the details are to be fetched for reversing the bill.

Click the “Get Details” button to fetch the bill details in the multiline.
Enter the following in the “Default Entries” group box:

Reversal Date	The date of reversal of the bill.
	Press <Enter> key.
	The system displays the reversal date under the Reversal Date column in the multiline when reversal date is not provided.

The system displays the following in the “Bill Details” multiline:

Lease No	The number identifying the lease whose bill is to be reversed.
Customer Code	The code identifying the customer who has taken the property on lease.
Customer Name	The name of the customer.
Rent	The rent amount.
Component	The amount paid towards the component (s) mapped to the property
Other Charges	The amount paid towards other charges applicable for the lease.
Advance	The advance amount paid for the lease
Net Amount	The net amount. Net Amount = Rent + Component + Other Charges - Advance

Enter the following in the “Bill Details” multiline:

Reversal Date	The date on which the bill is reversed.
Reason Code	Use the drop-down list box to specify the reason for the reversal of the bill. The combo is loaded with the options defined for the Category – Reason in “Maintain Categories” activity. Mandatory.
Remarks	Any remarks regarding the bill reversal.

Click the “Reverse Bill” button to reverse the bill.

Note: On reversal, bills in Fresh status gets updated as ‘Deleted’ and bills in Authorized status gets updated as ‘Reversed’.