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This activity allows you to specify substitute items for the input items of Item Type ‘Raw Material’ and ‘Intermediates’ used in formulae. You can define the substitute item details for each item. This facility will be used when an item used in a formula is not available. Substitute items are valid items existing in the inventory. These substitute items must have already been defined in the “Maintain Item Substitutes” activity of the “Item Administration” business component as a substitute item for the Formula input item.
The substitutes may be defined at the formula or default level. The default level defines the substitute items across all formulae, whereas the formula level is restricted to specific formulae.
You can also specify the order in which an item can be substituted by another item. This activity allows you to specify the priority for this purpose. Priority is assigned to the substitute items in the form of numbers. In case of non-availability of an item, an item with the highest priority will be substituted for that item. If the highest priority substitute is not available, the item with the next least priority will be used in its place. If the Item with least priority is not available, then the item with the next lower priority will be substituted. This process continues till a substitute item is obtained.
Select the “Maintain Item Substitutes” link under the “Formula Model” business component.
The “Maintain Item Substitutes” page appears.
Enter the following to update the substitute item information for input items:
Item Code |
The code identifying the item for which you wish to define substitute items (Alphanumeric, 32). Mandatory. Ensure that this code is already defined in the “Item Administration” business component. |
Help facility available |
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Variant |
The variant of the input item (Alphanumeric, 08). Ensure that this code is already defined in the “Item Administration” business component. |
The system displays the following:
Description |
The textual description of the item variant. |
Enter the following:
Definition Level |
Use the drop-down list box to specify the definition level for the substitute item. The system lists the following levels:
The system displays “Default” by default. |
Formula |
The code identifying the formula for which you wish to update the substitute item and must be in “Active” or “Inactive” status (Alphanumeric, 12). |
Version |
The version number of the formula (Alphanumeric, 10). |
The system displays the following:
Description |
The textual description of the Formula-version. |
Enter the following:
Quantity |
The required quantity of the input item (Integer). |
UOM |
The unit of measurement in which the item is measured. |
Note: Quantity can be in fractions only if the UOM has been set as “Fractions Allowed” in the “Create UOM” activity of the “UOM Administration” business component.
Enter the following in the “Substitute Items” multiline:
Item Substitute |
The code identifying the item, which can be fitted in the place of requested item, if the requested item is not available (Alphanumeric, 32). Ensure that this code has already been defined in the “Maintain Item Substitutes” activity of the “Item Administration” business component. |
Help facility available |
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Variant |
The code identifying the variant of the item to be substituted (Alphanumeric, 08). Ensure that this code has already been defined in the “Maintain Item Substitutes” activity of the “Item Administration” business component. |
The system displays the following:
Description |
The textual description of the item variant. |
Enter the following:
Quantity |
The quantity of the item to be updated (Integer). |
UOM |
The unit of measurement in which the item is measured. |
Help facility available |
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Priority |
The order of preference accorded to the substitute items (Integer). The requested item will be alternated based on the preference. The priority starts with 1 and then increases. The priority is based on ascending order (i.e.) 1 is accorded the highest priority. Two substitute item-variants cannot have the same priority. |
Click the “Maintain ” pushbutton to update the substitute item details specified.
To proceed, carry out the following
Select the “View Item-Substitute Information” link at the bottom of the page to view the item substitutes details.
Select “Attach Notes” link at the bottom of the page to attach the notes.
