Selecting Purchase Order

This page allows you to select a Purchase Order and make amendments or approve it. Tell me more

Select the "Amend Purchase Order" link under the "Purchase Order" business component.

The “Select Purchase Order” page appears.

Enter the following:

PO No.

Unique identification number of the Purchase Order. (Alphanumeric, 18).

Select the “Amend PO” link provided alongside the “PO No.” field to modify purchase order details. The User can enter the Purchase Order number if he knows that or else go in for the search option.
Enter the following in the “Search Criteria” group box to search for the purchase orders:

From PO No.	Unique identification number of the Purchase Order. Based upon the Purchase Order number entered, the PO’s from that number onwards are listed.
To PO No.	Unique identification number of the Purchase Order. Based upon the Purchase Order number entered, the PO’s up to that number are listed.
From PO Date	Date of creation of the Purchase Order. Based upon the date entered in this field, the Purchase Orders created from that date onwards are listed.
To PO Date	Date of creation of the Quotation. Based upon the date entered in this field, the Purchase Orders created up to that date are listed.
Imports	The user can check this box to fetch the Imports PO.
PO Type	Use the drop-down list box to select the type of the Purchase Order. There are different types of Purchase Orders namely General, Capital, Dropship, and Consignment.
Status	Use the drop-down list box to select the status of the Purchase Order document. There are different types document status namely Draft, Fresh, Deleted, Level, Approved LOI, Open, Returned, Under Amendment, Amended, Held, Shortclosed, NT Closed, and Closed.
Folder	Use the drop-down list box to select the folder name. The Folder name pertained to the Purchase Order can be selected from the drop-down list.
Supplier Code	Code/Identifier of the supplier who supplies goods for the Purchase Order.
Name	Name of the Supplier who supplies goods for the Purchase order.
Address ID	Code/Identifier, which is assigned to a particular address of the supplier.
Buyer	Use the drop-down list box to select the Buyer. Unique identification number/name of the buyers are listed in the drop down-list, and a particular number/name can be selected from that list. Mandatory. This is specified for easy identification of the buyer among the list of buyers in the suppliers end.
Origin	Use the drop-down list box to select the application from which the Purchase Order is generated. It can be from the Purchase Module or the Inventory.
Quotation No.	Unique identification number of the quotation generated by the buyer.
Value From	Based upon the quotation amount entered in this field, the Purchase Orders whose value is equal or greater than the specified amount are listed.
Value To	Based upon the quotation amount entered in this field, the Purchase Orders whose value is up to that specified amount are listed.
Currency	The Currency induced by the buyer for carrying out his payment for the items.
Project Code	A unique code identifying the project for searching the purchase orders associated with the project.

Click the “Search” button to list the search results multiline based on the specified search criteria:

The system displays the following in the multiline:

PO No.	Unique identification number of the Purchase Order with which it is referred.
	Data Hyperlink.
Date	The Date of creation of the Purchase Order.
PO Type	The Type of the Purchase only is displayed. There are different types of Purchase Orders namely General, Capital, Dropship, and Consignment.
Status	The Status of the Purchase Order is displayed.
Folder	The Folder name pertained to the Purchase Order is displayed.
Origin	Displays the Origin of the document whether the Purchase Order was generated from Inventory or from any other application.
Value	The Purchase Order amount is displayed.
Currency	The Currency induced by the buyer for carrying out his payment for the items.
Supplier Code	The Code identifying the supplier.
Name	Name of the supplier.
Buyer	Identification number or name of the buyer for easy identification of the buyer among the list of buyers in the suppliers end.
Quotation No.	Identification number of the quotation if it is referred for Purchase Order creation.
Project Code	A unique code identifying the project associated with purchase order.
Project Description	The detailed description of the project.
Project OU	The organization unit in which the project is defined.

Click the “Select” check box present in the multi line to select a Purchase order for which amendments are to be made.

Select Purchase Order – An Overview

The “Select Purchase Order” page allows you to search and select a Purchase Order for making amendments or for approving. After selecting a Purchase Order, the Amend PO link is accessed to make the modifications. The “Amend Purchase Order” page opens and it allows you to modify, authorize, or delete the details of a Purchase Order.