Selecting Purchase Order for Edit PO

Select Purchase Order

This page allows you to select a Purchase Order for modifying its details. Tell me more

Select the “Edit Purchase Order” link under the “Purchase Order” business component.

The “Select Purchase Order” page appears.

The System displays the status of the Purchase Order in this page.

Enter the following:

PO No.

Unique identification number of the Purchase Order. (Alphanumeric, 18).

Select the “Edit PO” link provided alongside the “PO No.” field to modify purchase order details.
Enter the following in the “Search Criteria” group box to search for the purchase orders:

From PO No.	Unique identification number of the Purchase Order. (Alphanumeric, 18). Based upon the Purchase Order number entered, the PO’s from that number onwards are listed.
To PO No.	Unique identification number of the Purchase Order. (Alphanumeric, 18). Based upon the Purchase Order number entered, the PO’s up to that number are listed.
From PO Date	Date of creation of the Purchase Order. (Date Format). Based upon the date entered in this field, the Purchase Orders created from that date onwards are listed.
To PO Date	Date of creation of the Purchase Order. (Date Format), 18). Based upon the date entered in this field, the Purchase Orders created up to that date are listed.
PO Type	Use the drop-down list box to select the type of the Purchase Order. There are different types of Purchase Orders namely General, Capital, Dropship, and Consignment.
Status	Use the drop-down list box to select the status of the Purchase Order document. There are different types document status namely Draft, Fresh, Deleted, Level, Approved LOI, Open, Returned, Under Amendment , Amended, Held, Shortclosed, NT Closed, and Closed.
Folder	Use the drop-down list box to select the folder name. The Folder name pertained to the Purchase Order can be selected from the drop-down list.
Supplier Code	Code/Identifier of the supplier who supplies goods for the Purchase Order. (Alphanumeric, 16).
Name	Name of the Supplier associated with the supplier code. (Alphanumeric, 60).
Address ID	Code/Identifier, which is assigned to a particular address of the supplier. (Alphanumeric, 6).
Buyer	Use the drop-down list box to select the Buyer. Unique identification code or name of the buyers are listed in the drop down-list, and a particular number/name can be selected from that list... Capturing the Buyer depends on the System Parameter value (‘Buyer Control Mandatory’ set as ‘YES’ or ‘NO’), if a buyer is specified in a PO, then the items ordered are checked for the validity of the buyer.
Origin	Use the drop-down list box to select the application from which the Purchase Order is generated. It can be from the Purchase Module or the Inventory.
LOI	Letter of Intent (LOI). Use the drop-down list to specify whether the Purchase Order is considered as LOI or not. If “Yes” is selected then the Purchase Order is considered only as a Letter of Intent else it is considered as a normal Purchase Order.
Imports	The user can check this box to fetch the Imports PO.
LOI to Order	Use the drop down list to select whether the Purchase Order was a LOI earlier and then was converted to a PO or it was a direct Purchase Order.
Currency	The Currency induced by the buyer for carrying out his payment for the items. (Alphanumeric, 5).
Quotation No.	Unique identification number of the quotation generated by the buyer. (Alphanumeric, 18).
Project Code	A unique code identifying the project for searching the purchase orders associated with the project.

Click the “Search” push button to display the search results.

The system displays the following in the “Search Results” multiline based on the specified search criteria:

PO No.	Unique identification number of the Purchase Order with which it is referred. The Purchase Order number appears as a hyperlink and can be accessed to edit the selected Order.
	Data Hyperlink.
Date	The Date of creation of the Purchase Order.
PO Type	The Type of the Purchase only is displayed. There are different types of Purchase Orders namely General, Capital, Dropship, and Consignment.
Status	The Status of the Purchase Order is displayed.
Folder	The Folder name pertained to the Purchase Order is displayed.
Supplier Code	The Code identifying the supplier.
Name	Name of the supplier.
LOI	Specifies whether the selected Purchase Order is considered as a Letter of Intent or as a normal Purchase Order.
LOI To Order	Use the drop down list to select whether the Purchase Order was a LOI earlier and then was converted to a PO or it was a direct Purchase Order.
Buyer	Identification number or name of the buyer for easy identification of the buyer among the list of buyers in the suppliers end.
Origin	Displays the Origin of the document whether the Purchase Order was generated from Inventory or from any other application.
Currency	The Currency induced by the buyer for carrying out his payment for the items.
Quotation No.	Identification number of the quotation if it is referred for Purchase Order creation.
Project Code	A unique code identifying the project associated with purchase order.
Project Description	The detailed description of the project.
Project OU	The organization unit in which the project is defined.
Remarks	The Comments regarding the Purchase Order document.

Click the “Select” check box present in the multi line to select a Purchase order for which modifications are to be made.
You can use the “Delete PO” push button if you want to delete the selected Purchase Order.

The system deletes the details of the selected transactions.

The system sets the status of the transaction as “Deleted”.

Selecting a Purchase Order – An Overview

In this page, you can select a Purchase Order for which you wish to modify or delete the corresponding information. You can directly enter the Purchase Order number if you know the exact value or you can carry out a search using the Purchase Order numbers, Date of creation, Type of the document, Status, Folder in which it is present, Code and Name of the supplier along with their Address ID, Buyers code, LOI specifications, currency and its reference quotations. When supplying the above criteria, the system performs the search and displays the “Search Results” in a multi line format.