Help on Purchase Order

This page helps you to search and select a purchase order for transferring the details to the field where it is required.

You can search by specifying the range for the purchase order number or by specifying a range for the date on which the purchase order was created. You can also search by specifying the name of the PO status, PO type, PR created location, currency, buyer, origin supplier, item, variant and value range. Based on the search criteria specified, the system retrieves the corresponding details in the multiline. The selected purchase order number is transferred to the required page when it is confirmed.

Click the lens icon next to the “PO No” Field.

The “Help On Purchase Order” page appears.

Enter the following fields in the “Search Criteria” group box to search for the purchase order:

From PO No.	The starting number in the range of purchase order numbers for which the details are to be retrieved. You can also enter the number in full or specify it partially using the “*” character. The system lists the entire purchase order numbers that are greater than or equal to the value entered here.
To PO No.	The ending number in the range of purchase order numbers for which the details are to be retrieved. The system lists all the purchase order numbers that are lesser than the value entered here.
PO Status	Use the drop-down list box to select the status by which you want to retrieve the list of purchase orders. A predefined list of statuses is displayed as options.
From PO Date	The starting date in the range of dates from which the purchase orders must be retrieved. The value entered in this field must be less than or equal to the system date.
To PO Date	The ending date in the range of dates from which the purchase orders must be retrieved. The value entered in this field must be greater or equal than the value entered in the “Doc Date From” field.
PO Type	Use the drop-down list box to select the type by which you want to retrieve the list of purchase orders. The system displays the following as options: General, Capital, Drop Ship, Consignment and All.
PR Created At	Use the drop-down list box to select the location where the purchase request was created by which you want to retrieve the POs. The system displays the list of OUs as options.
Folder	Use the drop-down list box to select the folder classification by which you want to retrieve the POs. The system displays Desirable, Essential and Vital as options.
Currency	The transaction currency by which you want to retrieve the purchase orders.
Buyer	Use the drop-down list box to select the buyer by which you want to retrieve the list of purchase orders. A predefined list of buyers is displayed as options.
Origin	Use the drop-down list box to select the origin application by which you want to retrieve the list of purchase orders. A predefined list of applications from where Pos are raised is displayed as options.
Supplier Code	The code identifying the supplier by which you want to retrieve the list of purchase orders.
Name	The name of the supplier by which you want retrieve the list of purchase orders.
Item Code	The code identifying the item by which you want to retrieve the list of purchase orders.
Variant Code	The code identifying the item variant by which you want to retrieve the list of purchase orders.
Description	The description of the item by which you want to retrieve the list of purchase orders.
Value From	The starting value of the item from which you want to retrieve the list of POs.
Value To	The ending value of the item until which you want to retrieve the list of POs.
Adhoc Item Class	Use the drop-down list box to indicate the adhoc item class by which you want to retrieve the list of POs. A predefined list of adhoc item classes is displayed as options.
Project Code	A unique code identifying the project for searching the purchase orders associated with the project.
Imports	The user can check this box to fetch the Imports PO.

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

PO No.	The number identifying the purchase order.
Date	The date on which the purchase order was created.
Status	The status of the purchase order.
Type	The type to which the purchase order belongs.
Folder	The classification of the folder that contains the purchase order.
Created At	The name of the OU where the purchase order was created.
Supplier Code	The code identifying the supplier who is supplying the purchase order items.
Name	The name of the supplier who is supplying the purchase order items.
Value	The value of the purchase order items.
Currency	The currency in which the purchase transaction is made.
Advance Payable	The amount that should be paid as advance for the purchase order.
Advance Paid	The amount that has been paid as advance for the purchase order.
Pay To Supplier	The code identifying the supplier to which the advance payment is made.
Name	The name of the supplier to which the advance payment is made.
Project Code	A unique code identifying the project associated with the purchase order.
Project Description	The detailed description of the project.
Project OU	The organization unit in which the project is defined.

Check the box in the “Select” column of the multiline to select a purchase order.
Click the “OK” pushbutton.