Selecting PO for Change Status

This page allows you to select the Purchase Order for changing its status. Tell me more

Select the “Change Order Status” link under the “Purchase Order” business component.

The “Select Purchase Order” page appears.

Enter the following:

PO No.

Unique identification number of the Purchase Order. (Alphanumeric, 18).

Select the “Change Status” link provided alongside the “PO No.” field to change the status of the Purchase Order. The User can enter the Purchase Order number if he knows that or else go in for the search option.
Enter the following in the “Search Criteria” group box to search for the purchase orders:

From PO No.	Unique identification number of the Purchase Order. Based upon the Purchase Order number entered, the PO’s from that number onwards are listed.
To PO No.	Unique identification number of the Purchase Order. Based upon the Purchase Order number entered, the PO’s up to that number are listed.
From PO Date	Date of creation of the Purchase Order. Based upon the date entered in this field, the Purchase Orders created from that date onwards are listed.
To PO Date	Date of creation of the Quotation. Based upon the date entered in this field, the Purchase Orders created up to that date are listed.
PO Type	Use the drop-down list box to select the type of the Purchase Order. There are different types of Purchase Orders namely General, Capital, Dropship, and Consignment.
Imports	The user can check this box to fetch the Imports PO.
Status	Use the drop-down list box to select the status of the Purchase Order document. There are different types document status namely Draft, Fresh, Deleted, Level, Approved LOI, Open, Returned, Under Amendment, Amended, Held, Shortclosed, NT Closed, and Closed.
Folder	Use the drop-down list box to select the folder name. The Folder name pertained to the Purchase Order can be selected from the drop-down list.
Supplier Code	Code/Identifier of the supplier who supplies goods for the Purchase Order.
Name	Name of the Supplier who supplies goods for the Purchase order.
Address ID	Code/Identifier, which is assigned to a particular address of the supplier.
Buyer	Use the drop-down list box to select the Buyer. Unique identification number/name of the buyers are listed in the drop down-list, and a particular number/name can be selected from that list. Mandatory. This is specified for easy identification of the buyer among the list of buyers in the suppliers end.
Origin	Use the drop-down list box to select the application from which the Purchase Order is generated. It can be from the Purchase Module or the Inventory.
Value From	Based upon the quotation amount entered in this field, the Purchase Orders whose value is equal or greater than the specified amount are listed.
Value To	Based upon the quotation amount entered in this field, the Purchase Orders whose value is up to that specified amount are listed.
Currency	The Currency specified for the Purchase Order.

Click the “Search” pushbutton to list the search results multiline based on the specified search criteria:

PO No.	Unique identification number of the Purchase Order with which it is referred.
	The Purchase Order number appears as a hyperlink and can be accessed to edit the selected Order. (Alphanumeric, 18).
Date	The Date of creation of the Purchase Order. (Date Format).
PO Type	The Type of the Purchase Order is displayed in this field. There are different types of Purchase Orders namely General, Capital, Dropship, and Consignment. (Alphanumeric, 20).
Status	The Status of the Purchase Order is displayed. (Alphanumeric, 25).
Folder	The Folder name pertained to the Purchase Order is displayed. (Alphanumeric, 40).
Origin	The Purchase Order amount is displayed. (Alphanumeric, 16).
Value	The Value of the items present in the Purchase Order document. (Alphanumeric, 100)
Currency	The Currency specified for the Purchase Order. (Alphanumeric, 5).
Supplier Code	The Code or identification number of the supplier. (Alphanumeric, 16).
Name	Name of the supplier associated with the supplier code. (Alphanumeric, 60).
Order Status	The Status of the order placed by the customer. (Alphanumeric, 25).
Reason Code	The Reason code associated with the order status. (Alphanumeric, 5).
Description	Description stating the nature of the reason code. (Alphanumeric, 80).
Payment Status	Use the drop down list to select the status of the payment process involved in the purchase transaction.
Reason Code	The Reason code associated with the payment status. (Alphanumeric, 5).
	Help facility available
Description	Description stating the nature of the reason code. (Alphanumeric, 80).

Click the “Select” check box present in the multi line to select a Purchase Order for which the status has to be changed.
Click the “Change PO Status” pushbutton to change the status of the Purchase Order directly by looking at the multiline information.

Select a Purchase Order – An Overview

In this page, you can select a Purchase Order and can change its status. There are two different methods in which a Purchase Order can be selected for updating its status. The First method is by providing the PO No in the entry field and the user can select the “Change Status” link. The Second method is by selecting the PO No, which is present in the multiline and the “Change Status” push button can be accessed.