View Generated Documents

This activity allows you to view the generated purchase and subcontract documents details for a particular project.

Select the “View Generated Documents” link from the left pane of the “Project Detailing” business component.

The “View Generated Documents” page appears.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

Enter the following details in the header:

Proj./ Sub Proj. Code	A unique code identifying the project or subproject for which the generated transaction documents has to be viewed.
Proj./ Sub Proj. Name	The name of the project or subproject.
Doc. Type	Use the drop-down list box to select the document type to view the generated document details. The combo is loaded with the values as “Purchase Request”, “Purchase Order”, “Purchase Release Slip”, “Subcontract Request”, “Subcontract Order” and “Subcontract Release Slip”.
Status	Use the drop-down list box to select the status of the document. The combo is loaded with the values as “All”, “Authorized”, “Cancelled”, “Deleted”, “Draft”, “Fresh”, “Hold” and “Returned”.
From WBS Line Item	The starting number range of line item from which the document details have to be retrieved.
To WBS Line Item	The ending number range of line item until which the document details have to be retrieved.
From Doc. No.	The starting number range of reference document from which the details have to be retrieved.
To Doc. No.	The ending number range of reference document until which the details have to be retrieved.
Supplier	A unique code of the supplier.
From Date	The starting date range of reference document from which the details have to be retrieved.
To Date	The ending date range of reference document until which the details have to be retrieved.
Show WBS Line	Select the check box, to show the document details along with WBS Line Item.

Click the “Search” pushbutton.

The system displays the following details in the “View Subcontract Documents” multiline.

Request No. / Order No.

A unique number identifying the required purchase / subcontract document number.

Note: The control is displayed as Request No. or Order No. based on the Doc. Type combo selected.

Date	The date on which the document is made.
WBS Line Item	A unique code identifying the WBS Line item of the document.

Note: The WBS Line Item details are displayed when Show WBS Line checkbox is selected.

Supplier	A unique code identifying the supplier.
Supplier Name	The name of the supplier.
Status	The status of the document.
Order Qty	The quantities of items ordered in the particular document.
UOM	The Unit Of Measurement (UOM) of the item.

Click “Print Annexure” pushbutton to view the annexure details of the subcontract.

The system displays the annexure report details.

Note: The “Print Annexure” task is visible only when the Document Type is selected as “Subcontract Request” or “Subcontract Order”.

To proceed do the following

When Doc. Type is selected as “Purchase Request”

Select “Modify Purchase Request” link from the bottom of the page to modify the purchase request details.

Select “Approve Purchase Request” link from the bottom of the page to approve the purchase request details.

Select “View Purchase Request” link from the bottom of the page to view the purchase request details.

Select “Return Purchase Request” link from the bottom of the page to return the purchase request details.

When Doc. Type is selected as “Purchase Order”

Select “Modify Purchase Order” link from the bottom of the page to modify the order details.

Select “Approve Purchase Order” link from the bottom of the page to approve the order details.

Select “View Purchase Order” link from the bottom of the page to view the order details.

Select “Return Purchase Order” link from the bottom of the page to return the order details.

Select “Amend Purchase Order” link from the bottom of the page to amend the order details.

When Doc. Type is selected as “Purchase Release Slip”

Select “Modify Purchase Release Slip” link from the bottom of the page to modify the purchase release slip details.

Select “Approve Purchase Release Slip” link from the bottom of the page to approve the purchase release slip details.

Select “View Purchase Release Slip” link from the bottom of the page to view the purchase release slip details.

Select “Return Purchase Release Slip” link from the bottom of the page to return the purchase release slip details.

Select “Amend Purchase Release Slip” link from the bottom of the page to amend the purchase release slip details.

When Doc. Type is selected as “Subcontract Request”

Select “Modify Subcontract Request” link from the bottom of the page to modify the subcontract request details.

Select “Approve Subcontract Request” link from the bottom of the page to approve the subcontract request details.

Select “View Subcontract Request” link from the bottom of the page to view the subcontract request details.

Select “Return Subcontract Request” link from the bottom of the page to return the subcontract request details.

When Doc. Type is selected as “Subcontract Order”

Select “Modify Subcontract Order” link from the bottom of the page to modify the subcontract order details.

Select “Approve Subcontract Order” link from the bottom of the page to approve the subcontract order details.

Select “View Subcontract Order” link from the bottom of the page to view the subcontract order details.

Select “Return Subcontract Order” link from the bottom of the page to return the subcontract order details.

Select “Amend Subcontract Order” link from the bottom of the page to amend the subcontract order details.

When Doc. Type is selected as “Subcontract Release Slip”

Select “Modify Subcontract Release Slip” link from the bottom of the page to modify the subcontract release slip details.

Select “Approve Subcontract Release Slip” link from the bottom of the page to approve the subcontract release slip details.

Select “View Subcontract Release Slip” link from the bottom of the page to view the subcontract release slip details.

Select “Return Subcontract Release Slip” link from the bottom of the page to return the subcontract release slip details.

Select “Amend Subcontract Release Slip” link from the bottom of the page to amend the subcontract release slip details.