Generate Bill

A generate bill offers the ability to generate the bill for the contractor or sub-contractor based on the completed tasks in the project progress reporting. There may be a scenario, where supplier could have reported wrong quantity as completed. To cater to this, supplier invoice should be raised for the reduced quantity. Generate Bill is introduced to raise the invoice for the reduced reported quantity. Provision is available to specify whether the balance quantity can be further invoiced or not.

Select the “Generate Bill” link under the “Project Execution” business component.

There are various modes available to generate the bill and you can maintain, authorize and delete the bill based on the selection of mode. You can generate the bill for the completed task in the project progress reporting. The available modes are:

Create Bill – You can create the new bill for the performed tasks.
Maintain Bill – You can maintain the existing bill that has been created already.
Generate Invoice – You can generate the invoice for the completed tasks. The system generates a SOBI No.(Supplier Order Based Invoice) with the Bill No. as reference.
View Generated Invoice – You can view the invoice details that have been generated.
View Bill – You can view the existing bill using the bill number.
Add PPRs to Bill – You can add PPR details to the bill.
Supplier Deductions - Provision to generate debit/credit notes for the supplier, for the materials issued or returned.
View Deduction Notes – You can view the supplier deduction notes.
Regenerate Invoice – You can regenerate the invoice.
Unfreeze PPR - Unfreeze an authorised Project Progress Report containing subcontracted task.
Select the “Generate Bill” activity under the “Project Execution” business component.

The “Generate Bill” page appears.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

Enter the following details in the header:

Mode	Use the drop-down list box to select the mode. The combo is loaded with the values of “Create Bill”, “Maintain Bill”, “Generate Invoice”, “View Generated Invoice”, “View Bill”, “Add PPRs to Bill”, “Supplier Deductions”, “View Deduction Notes”, “Regenerate Invoice”, “Unfreeze PPR”.
Simulation No	Use the drop-down list box to select the simulation number. Note: Simulation number is visible only if the mode is selected as “Maintain Bill”, “Generate Invoice”, “Regenerate Invoice” and “Unfreeze PPR”.
Project Code From	The starting range of the project code from which you wish to retrieve the details.
Project code To	The ending range of the project code till which you wish to retrieve the details.
Project Status	Use the drop-down list box to select the status of the project. The combo is loaded with the values of “Approved”, “Closed” and “Under Revision”.
PPR No. From	The starting range of the PPR number from which you wish to retrieve the details.
PPR No. To	The ending range of the PPR number till which you wish to retrieve the details.
Project Nature	Use the drop-down list box to select the nature of the project. The combo is loaded with the values of “Capital”, “Construction” and “Generic”.
PPR Reported From	The date from which the PPR is reported.
PPR Reported To	The date till which the PPR is reported.
Project Category	Use the drop-down list box to select the category of the project. The combo is loaded with the values of “Big”, “Medium” and “Small”.
Supplier Code	The unique code that identifies the supplier.
SCO No.	The unique number that identifies the subcontract order.
Project Type	Use the drop-down list box to select the type of the project. The combo is loaded with the values of “Both”, “Billable” and “Non-Billable”.
Bill No From	The starting range of the bill number from which you wish to retrieve the details.
Bill No To	The ending range of the bill number till which you wish to retrieve the details.
Bill Status	Use the drop-down list box to select the status of the bill. The combo is loaded with the values of “All”, “Fresh”, “Deleted”, “Authorized”, “Under Revision”, “Returned” and “Cancelled”.
Bill Date From	The starting range of the bill date from which you wish to retrieve the details.
Bill Date To	The ending range of the bill date till which you wish to retrieve the details.
Work Area	The name of the work area.
Supplier Name	The name of the supplier.
Project Name	The name of the project.

Click the “Search” button to retrieve the details in the multiline.

Explode

Select the check box to explode the details in the multiline.

Click the “Show Details” button to retrieve the exploded details in the multiline.

Displaying

The name of the view is displayed. It may be “Consolidated” and “Exploded”.

Enter the following details.

Note: The below fields are visible only if the mode is selected as “Maintain Bill”.

Bill No.	The unique number that identifies the bill.
Bill Date	The date at which the bill number is created.
Status	The status of the bill.
Reason for Return	Indicates the reason for the return of the project.
Description	The detailed description of the return.

Enter the following details.

Note: The below field is visible only if the mode is selected as “Maintain Bill”

Remarks

Remarks, If any.

Mode - Create Bill:

The system displays the following details if the mode is selected as “Create Bill”.

PPR No.	The unique transaction number that identifies the project process report.
GR No.	The unique goods receipt number that is generated on approval of a Project Progress reporting transaction involving sub contracted tasks.
GR Status	The status of the GR.
SCO No.	The unique number that identifies the subcontractor order.
Order Line No.	The unique line number in the Sub Contract/Purchase Order / Subcontract/Purchase Release Slip.
Supplier Code	The unique code that identifies the supplier.
Supplier Name	The name of the supplier.
PPR Qty.	The quantity of the project progress reporting.
Bill Qty.	The quantity of the item billed against the order.
Item Code	The unique code that identifies the item.
Item Description	The textual description of the item.
Project Code	The unique code that identifies the project for which the reporting is being done.
Project Desc.	The description of the project.
Order Rate	The rate of the order.

Click the “Maintain” button to maintain the bill details.
Click the “Authorize” button to authorize the bill details.
Click the “Delete” button to delete the bill details.

Mode – Maintain Bill:

The system displays the following details if the mode is selected as “Maintain Bill”.

PPR No.	The unique transaction number that identifies the project process report.
GR No.	The unique goods receipt number that is generated on approval of a Project Progress reporting transaction involving sub contracted tasks.
GR Status	The status of the goods report.
SCO No.	The unique number that identifies the subcontractor order.
Order Line No.	The unique line number in the Sub Contract/Purchase Order / Subcontract/Purchase Release Slip.
Bill No	The number that identifies the bill.
Rev No.	The number that identifies the revision of the bill.
Supplier Code	The unique code that identifies the supplier.
Supplier Name	The name of the supplier.
Bill Qty.	The quantity of the item billed against the order.
Item Code	The unique code that identifies the item.
Item Description	The textual description of the item.
Project Code	The unique code that identifies the project for which the reporting is being done.
Project Desc.	The description of the project.
Order Rate	The rate of the order.

The system displays the following details.

Bill Basic Amount	The basic amount referred in the bill.
Other Expenses	The other expenses raised in the bill.
Bill Total Amount	The sum of total bill amount.

Click the “Maintain” button to save the entered details.
Click the “Authorize” button to authorize the report details.
Click the “Delete” button to delete the details.
Click the “Return” push button to return the PPR.
Click the “Revise” push button to revise the PPR.

Mode – Generate Invoice:

The system displays the following details if the mode is selected as “Generate Invoice”.

PPR No.	The unique transaction number that identifies the project process report.
GR No.	The unique goods receipt number that is generated on approval of a Project Progress reporting transaction involving sub contracted tasks.
GR Status	The status of the goods report.
SCO No.	The unique number that identifies the subcontractor order.
Order Line No.	The unique line number in the Sub Contract/Purchase Order / Subcontract/Purchase Release Slip.
Bill No	The number that identifies the bill.
Rev No.	The number that identifies the revision.
Bill Date	The date at which the bill number is created.
Status	The status of the bill.
PPR Qty.	The quantity of the project progress reporting.
Inv. Qty.	The quantity of the invoice.
Amount	The amount of the invoice quantity.
Invoice No	The number that identifies the invoice.
Bill Qty.	The quantity of the item billed against the invoice generation.
Item Code	The unique code that identifies the item.
Item Description	The textual description of the item.
Project Code	The unique code that identifies the project for which the reporting is being done.
Project Desc.	The description of the project.
Created By	The name of the person who created the project.
Created Date	The date at which the project is created.
Last Modified By	The name of the person who last modifies the project report details.
Last Modified Date	The date and time on which the project report details were last modified.
Order Rate	The rate of the order.

Click the “Print” push button to print the details.
Enter the following details.

Final Bill	Select the check box to receive the final bill.
Completion Certificate Received	Select the check box if the completion certificate is received.

Enter the following details in the “Generate Invoice” group box.

Pay Term	The unique code identifying the pay term.
Payment method	Use the drop-down list box to select the method of payment. The combo is loaded with the values of “Regular”.
Numbering Type	Use the drop-down list box to select the numbering type. The values are populated from the “Numbering Class” business component.
Supplier invoice No.	The code identifying the invoice that has been sent by the supplier for prepayment.
Supplier Invoice Date	The date of the prepayment invoice that has been sent by the supplier.
Supplier Invoice Amount	The amount mentioned in the prepayment invoice sent by the supplier.

The system displays the following details

Cumulative Amount	The cumulative amount raised in the invoice.
Other Charges	The other charges applicable against the invoice.
Difference Amount	The difference amount of the invoice.

Click the “Save and Compute” push button to save the entered invoice details.
Click the “Generate” push button to generate the saved invoice details.

To proceed, carry out the following:

Select the “Retention/Advance Adjustment Details” link at the bottom of the page to view the Retention/Advance Adjustment Details.
Select the “Edit Invoice” link at the bottom of the page to edit the invoice details.

Mode – View Generated Invoice:

The system displays the following details if the mode is selected as “View Generated Invoice”.

PPR No.	The unique transaction number that identifies the project process report.
GR No.	The unique goods receipt number that is generated on approval of a Project Progress reporting transaction involving sub contracted tasks.
GR Status	The status of the goods report.
SCO No.	The unique number that identifies the subcontractor order.
Order Line No.	The unique line number in the Sub Contract/Purchase Order / Subcontract/Purchase Release Slip.
Bill No	The number that identifies the bill.
Supplier Code	The unique code that identifies the supplier.
Supplier Name	The name of the supplier.
PPR Qty.	The quantity of the project progress reporting.
Invoice No	The number that identifies the invoice.
Bill Qty.	The quantity of the item billed against the generated invoice.
Item Code	The unique code that identifies the item.
Item Description	The textual description of the item.
Project Code	The unique code that identifies the project for which the reporting is being done.
Project Desc.	The description of the project.
Created By	The name of the person who created the project.
Created Date	The date at which the project is created.
Last Modified By	The name of the person who last modifies the project report details.
Last Modified Date	The date and time on which the project report details were last modified.
Order Rate	The rate of the order.

Click the “Print” push button to print the saved details.

To proceed, carry out the following:

Select the “Retention/Advance Adjustment Details” link at the bottom of the page to view the Retention/Advance Adjustment Details.
Select the “Edit Invoice” link at the bottom of the page to edit the invoice details.

Mode – View Bill:

The system displays the following details if the mode is selected as “View Bill”.

Bill No	The number that identifies the bill.
Rev No.	The number that identifies the revision.
Bill Date	The date at which the bill number is created.
Status	The status of the bill.
Supplier Code	The unique code that identifies the supplier.
Supplier Name	The name of the supplier.
Project Code	The unique code that identifies the project for which the reporting is being done.
Project Desc.	The description of the project.
Created By	The name of the person who created the project.
Created Date	The date at which the project is created.
Last Modified By	The name of the person who last modifies the project report details.
Last Modified Date	The date and time on which the project report details were last modified.
Order Rate	The rate of the order.

Click the "Transfer" push button to transfer the bill details.
Click the "Unfreeze PPR" push button to unfreeze the reporting details.

Mode – Add PPRs to Bill:

The system displays the following details if the mode is selected as “Add PPRs to Bill”.

PPR No.	The unique transaction number that identifies the project process report.
GR No.	The unique goods receipt number that is generated on approval of a Project Progress reporting transaction involving sub contracted tasks.
GR Status	The status of the goods receipt.
SCO No.	The unique number that identifies the subcontractor order.
Order Line No.	The unique line number in the Sub Contract/Purchase Order / Subcontract/Purchase Release Slip.
Supplier Code	The unique code that identifies the supplier.
Supplier Name	The name of the supplier.
PPR Qty.	The quantity of the project progress reporting.
Bill Qty.	The quantity of the item billed against the order.
Item Code	The unique code that identifies the item.
Item Description	The textual description of the item.
Project Code	The unique code that identifies the project for which the reporting is being done.
Project Desc.	The description of the project.
Order Rate	The rate of the order.

Click the “Maintain” button to maintain the details.
Click the “Authorize” button to authorize the details.
Click the “Delete” button to delete the details.

Mode – Supplier Deductions:

Enter the following details:

Bill No

Use the drop-down list box to select the bill number.

The system displays the following details if the mode is selected as “Supplier Deductions”.

Bill No	The number that identifies the bill.
Doc Type	The type of the document.
Doc. No.	The number that identifies the document.
Doc. Qty	The quantity of the document.
Finance Book	The code identifying the finance book in which the posting is to be made.
AC Usage	The account usage of the billing.
CC Usage	The cost center usage of the billing. The CC usage mapped to the cost center should be one of the cost center mapped to the project.
Material Rate	The rate against the item for which Debit/Credit Note has to be raised and generated.
Stock Rate	The rate of the total stock that has been ordered.
Debit Note Qty	The quantity that has been deducted from the total stock.
Previous Debit amount	The amount that has been debited previously against the deductions.
Debit Note Amount	The amount that has been debited based on the debit note quantity.
Note No.	The number that identifies the note.
Item Code	The unique code that identifies the item.
Item Description	The textual description of the item.
Project Code	The unique code that identifies the project for which the reporting is being done.
Project Desc.	The description of the project.
Order Rate	The rate of the order.

Click the “maintain” push button to save the entered supplier deduction details.
Click the “Generate” push button to generate the saved supplier deduction details.

Mode – View Deduction Notes:

The system displays the following details if the mode is selected as “View Deduction Notes”.

Bill No	The number that identifies the bill.
Doc Type	The type of the document.
Doc. No.	The number that identifies the document.
Doc. Qty	The quantity of the document.
Finance Book	The code identifying the finance book in which the posting is to be made.
AC Usage	The account usage of the billing.
CC Usage	The cost center usage of the billing. The CC usage mapped to the cost center should be one of the cost center mapped to the project.
Material Rate	The rate of the material.
Stock Rate	The rate of the total stock that has been ordered.
Debit Note Qty	The quantity that has been deducted from the total stock.
Previous Debit amount	The amount that has been debited previously against the invoice.
Debit Note Amount	The amount that has been deducted based on the debit note quantity.
Note No.	The number that identifies the debit note.
Item Code	The unique code that identifies the item.
Item Description	The textual description of the item.
Project Code	The unique code that identifies the project for which the reporting is being done.
Project Desc.	The description of the project.
Order Rate	The rate of the order.

Mode – Regenerate Invoice:

The system displays the following details if the mode is selected as “Regenerate Invoice”.

PPR No.	The unique transaction number that identifies the project process report.
GR No.	The unique goods receipt number that is generated on approval of a Project Progress reporting transaction involving sub contracted tasks.
GR Status	The status of the goods receipt.
SCO No.	The unique number that identifies the subcontractor order.
Order Line No.	The unique line number in the Sub Contract/Purchase Order / Subcontract/Purchase Release Slip.
Bill No	The number that identifies the bill.
Rev No.	The number that identifies the revision.
Bill Date	The date at which the bill number is created.
Status	The status of the bill.
Debit Note Qty	The quantity that has been invoiced in the debit note.
PPR Qty.	The quantity of the project progress reporting.
Inv. Qty.	The quantity of the invoice.
Amount	The amount that has been invoiced in the debit note.
Invoice No	The number that identifies the invoice.
Bill Qty.	The quantity of the item billed against the order.
Item Code	The unique code that identifies the item.
Item Description	The textual description of the item.
Project Code	The unique code that identifies the project for which the reporting is being done.
Project Desc.	The description of the project.
Created By	The name of the person who created the project.
Created Date	The date at which the project is created.
Last Modified By	The name of the person who last modifies the project report details.
Last Modified Date	The date and time on which the project report details were last modified.
Order Rate	The rate of the order.

Click the “Print” push button to print the details.
Enter the following details.

Final Bill	Select the check box to receive the final bill.
Completion Certificate Received	Select the check box if the completion certificate is received.

Enter the following details in the “Generate Invoice” group box.

Pay Term	The unique code identifying the pay term.
Payment method	Use the drop-down list box to select the method of payment. The combo is loaded with the values of “Regular”.
Numbering Type	Use the drop-down list box to select the numbering type. The values are populated from the “Numbering Class” business component.
Supplier invoice No.	The code identifying the invoice that has been sent by the supplier for prepayment.
Supplier Invoice Date	The date of the prepayment invoice that has been sent by the supplier.
Supplier Invoice Amount	The amount mentioned in the prepayment invoice sent by the supplier.

The system displays the following details

Cumulative Amount	The cumulative amount raised in the invoice.
Other Charges	The other charges applicable against the invoice.
Difference Amount	The difference amount of the invoice.

Click the “Save and Compute” push button to save the entered regenerated invoice details.
Click the “Generate” push button to generate the saved regenerated invoice details.

To proceed, carry out the following:

Select the “Retention/Advance Adjustment Details” link at the bottom of the page to view the Retention/Advance Adjustment Details.
Select the “Edit Invoice” link at the bottom of the page to edit the invoice details.

Mode – Unfreeze PPR:

The system displays the following details if the mode is selected as “Unfreeze PPR”.

PPR No.	The unique number that identifies the PPR.
GR No.	The unique goods receipt number that is generated on approval of a Project Progress reporting transaction involving sub contracted tasks.
GR Status	The status of the goods receipt.
SCO No.	The unique number that identifies the subcontractor order.
Order Line No.	The unique line number in the Sub Contract/Purchase Order / Subcontract/Purchase Release Slip.
Bill No	The number that identifies the bill.
Rev No.	The number that identifies the revision.
Bill Date	The date at which the bill number is created.
Status	The status of the bill.
Debit Note Qty	The quantity required for the debit note.
PPR Qty.	The quantity of the project progress reporting.
Inv. Qty.	The quantity of the invoice.
Amount	The amount of the invoice quantity.
Invoice No	The number that identifies the invoice.
Item Code	The unique code that identifies the item.
Item Description	The textual description of the item.
Project Code	The unique code that identifies the project for which the reporting is being done.
Project Desc.	The description of the project.
Created By	The name of the person who created the project.
Created Date	The date at which the project is created.
Last Modified By	The name of the person who last modifies the project report details.
Last Modified Date	The date and time on which the project report details were last modified.
Order Rate	The rate of the order.

Click the "Unfreeze PPR" push button to unfreeze the reporting details.
Click the “Print” push button to print the details.

To proceed, carry out the following:

Select the “Project Progress Reporting” link at the bottom of the page to view the project progress reporting page.
Select the “Attach Notes” link at the bottom of the page to specify the additional details.
Select the “Maintain Checklist” link at the bottom of the page to specify the checklist details.
Select the “Tax Calculation - Summary” link at the bottom of the page to specify the tax, charges and discount details.
Select the “Specify TCD Details” link at the bottom of the page to specify the tax, charges and discount details.
Select the “Collaborate” link at the bottom of the page to collaborate the details.
Select the “Retention/Advance Adjustment Details” link at the bottom of the page to view the Retention/Advance Adjustment Details.
Select the “Edit Invoice” link at the bottom of the page to edit the invoice details.