Timesheet Authorization

Select the “Timesheet Authorization” activity under the “Project Execution” business component.

The “Timesheet Authorization” page appears.

Note: Clicking this icon available near certain fields takes you to the help page of the respective field.

Select from the following:

Mode

Use the drop-down list box to specify the mode of reporting. The options are “Authorize Timesheet”, “Detailed Cumulative Time Booking” and “Summarized Cumulative Time Booking”. The system displays “Authorize Timesheet” by default on the launch of the page.

When the Mode is selected as “Authorize Timesheet”

Enter the following details in the “Search Criteria” group box:

Attendance Date From	The starting date of the range of the employee from which you wish to search and retrieve the details.
Attendance Date To	The ending date of the range of the employee until which you wish to search and retrieve the details.
Project Code From	The starting project code of the range for which you wish to search and retrieve the details.
Project Code To	The ending project code of the range until which you wish to search and retrieve the details.
Employee Code From	The starting employee code of the range for which you wish to search and retrieve the details.
Employee Code To	The ending employee code of the range until which you wish to search and retrieve the details.

Click the “Search” pushbutton.

Based on the specified search criteria the system retrieves and displays the details in the “Attendance Summary” multiline.

Note: The system retrieves the employees details mapped to the Supervisor in the “Resource Allocation Details” activity.

The system displays the details in the “Attendance Summary” multiline.

Employee Code	A unique code identifying the employee.
Employee Name	The name of the employee.
Date	The date on which the timesheet has been booked.
Reported Hours	The total number of hours reported on the particular date.
Project Code	A unique code identifying the project code.
WBS ID	A unique code identifying the work breakdown structure of the project.
Activity	Indicates the activity type.
Activity Desc.	The detailed description of the activity.
Task Code	A unique code identifying the task.
Task Description	The detailed description of the task.
Booking Remarks	Any remarks pertaining to the timesheet booking.
Transaction No.	A unique number identifying the transaction.

Enter the following details in the “Attendance Summary” multiline:

Authorizing Remarks

Any remarks pertaining to the timesheet authorization.

The system displays the following details in the “Attendance Summary” multiline.

Status	The status of the timesheet authorization.
Day Type	Indicates the day type of the reported hours shown against a date.

Click the “Authorize” pushbutton to authorize the timesheet.

The system displays the status as “Authorized”.

Note: Only “Booked” status of the record can be authorized.

When the Mode is selected as “Detailed Cumulative Time Booking”

Enter the following details in the “Search Criteria” group box:

Attendance Date From	The starting date of the range of the employee from which you wish to search and retrieve the details. Mandatory.
Attendance Date To	The ending date of the range of the employee until which you wish to search and retrieve the details. Mandatory.
Project Code From	The starting project code of the range for which you wish to search and retrieve the details.
Project Code To	The ending project code of the range until which you wish to search and retrieve the details.
Employee Code From	The starting employee code of the range for which you wish to search and retrieve the details.
Employee Code To	The ending employee code of the range until which you wish to search and retrieve the details.

Click the “Search” pushbutton.

Based on the specified search criteria the system retrieves and displays the details in the “Attendance Summary” multiline.

Note: The system retrieves the cumulative time and value details of the employees mapped to the Supervisor in the “Resource Allocation Details” activity.

The system displays the details in the “Attendance Summary” multiline.

Employee Code	A unique code identifying the employee.
Employee Name	The name of the employee.
Date	The date on which the timesheet has been booked.
Project Code	A unique code identifying the project code.
WBS ID	A unique code identifying the work breakdown structure of the project.
Activity	Indicates the activity type.
Activity Desc.	The detailed description of the activity.
Task Code	A unique code identifying the task.
Task Description	The detailed description of the task.
Cumulative Authorized Hours	Indicates the sum of authorized hours including both WBS ID wise and Activity Type wise for a particular date.
Cumulative Authorized Value	Indicates the sum of authorized hours including both WBS ID wise and Activity Type wise for a particular date * Rate / Hr of the employee. If slab rate is maintained for the project, then the sum product of slab rate and respective authorized hours is displayed.
Cumulative Pending Hours	Indicates the difference of the cumulative booked hours, cumulative authorized hours, WBS ID and Activity Type.
Cumulative Pending Value	Indicates the cumulative pending hours * Rate / Hr of the employee. If slab rate is maintained for the project, then the sum product of slab rate and respective pending hours is displayed.
Total Value	The total time value of the employee spent on a project.
Exception	The timesheet exception value.

When the Mode is selected as “Summarized Cumulative Time Booking”

Enter the following details in the “Search Criteria” group box:

Attendance Date From	The starting date of the range of the employee from which you wish to search and retrieve the details. Mandatory.
Attendance Date To	The ending date of the range of the employee until which you wish to search and retrieve the details. Mandatory.
Project Code From	The starting project code of the range for which you wish to search and retrieve the details.
Project Code To	The ending project code of the range until which you wish to search and retrieve the details.
Employee Code From	The starting employee code of the range for which you wish to search and retrieve the details.
Employee Code To	The ending employee code of the range until which you wish to search and retrieve the details.

Click the “Search” pushbutton.

Based on the specified search criteria the system retrieves and displays the details in the “Attendance Summary” multiline.

Note: The system retrieves the cumulative time and value details of the employees mapped to the Supervisor in the “Resource Allocation Details” activity.

The system displays the details in the “Attendance Summary” multiline.

Employee Code	A unique code identifying the employee.
Employee Name	The name of the employee.
Project Code	A unique code identifying the project code.
Cumulative Authorized Hours	Indicates the sum of authorized hours for a particular date.
Cumulative Authorized Value	Indicates the sum of authorized hours both WBS ID and activity type for a particular date * Rate / Hour for the employee.
Cumulative Pending Hours	Indicates the project wise difference of the cumulative booked hours – cumulative authorized hours
Cumulative Pending Value	Indicates the cumulative pending hrs * rate/hr of the employee.
Total Value	The total time value of the employee spent on a project.
Exception	The timesheet exception value.