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This page allows you to select a Purchase Request whose details need to be viewed. If you know the PR No for which the details are to be viewed, you can enter the Number and use the link to view the PR Details. If you are not aware of the PR No, enter search criteria, select the required PR No and use the link to view the PR Details.
Select the “View Purchase Request” link under the “Purchase Request” business component.
The “Select Purchase Request” page appears.
If you know the PR No, enter the following field in the Header:
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PR No. |
Purchase Request Number for which the details are to be viewed. (Alphanumeric, 18) |
Click on the “View PR Main Information” link placed alongside the “PR No” field to view the details of the Purchase Request.
If you are not aware of the PR No, enter the following fields in the “Search Criteria” group box:
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PR No. From |
Give a range of Purchase Request Numbers in the “PR No From” and “PR No To” fields. (Alphanumeric, 18) The PR No entered in the “PR No From” field should be lesser than or equal to the PR No entered in the “PR No To” field. |
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If the “PR No From” field is left blank, the system fetches all the PR Numbers starting from the first PR No in the database till the PR Number entered in the “PR No To” field. |
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If the “PR No To” field is left blank, the system fetches all the PR Numbers starting from the PR No entered in the “PR No From” field till the last PR Number in the database. |
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If both the fields are left blank, the system fetches all the PR numbers. |
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Folder |
Use the drop-down list box to select the folder by which the Purchase Request is referred within the Company. The drop-down lists all the “Purchase Request Folder” in the “Type Setup” component. The system displays “All” by default. |
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PR Date From |
The date on which the Purchase Request has been created. (Date Format) Give a range of Purchase Request Dates in the “PR Date From” and “PR Date To” fields. The PR Date entered in the “PR Date From” field should be lesser than or equal to the PR Date entered in the “PR Date To” field. |
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If the “PR Date From” field is left blank, the system fetches all the PR Dates starting from the first PR Date in the database till the PR Date entered in the “PR Date To” field. |
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If the “PR Date To” field is left blank, the system fetches all the PR Dates starting from the PR Date entered in the “PR Date From” field till the last PR Date in the database. |
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If both the fields are left blank, the system fetches all the PR Dates. |
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Type |
Use the drop-down list box to search by the type of Purchase Request. The system displays “All” by default. The different types of PRs are General, Capital and Dropship |
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Status |
Use the drop-down list box to search by the Status of Purchase Request. The system displays “All” by default. The status displayed are “All” and “Fresh” |
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Mode |
Use the drop-down list box to search by the mode in which the Purchase Request is authorized. The system displays “All” by default along with the values Normal or Express. |
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Item Code |
The code identifying the item. |
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Variant Code |
The variant code of the item. |
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Requester ID |
The ID of the Requester who has raised the Purchase Request. You can specify the ID in full or specify it partially using “*” character. The system displays all the PRs whose requester ID is similar to the ID entered here |
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PR Origin |
Use the drop-down list box to search by the originating application of Purchase Request. The drop-down lists “Discrete Production”, "Maintenance", “Inventory”, “Manual”, "Project Management", “Process Production” and “ALL”. The system displays “All” by default. |
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Order At |
Use the drop-down list box to search by the Organizational Unit from which the Items are ordered. The drop-down lists all the “Ordering OUs” that are mapped to the “PR Login OU” |
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Receipt At |
Use the drop-down list box to search by the Organizational Unit in which the Items are to be received from the Supplier. The drop-down lists all the distinct “GR OUs” and “Dropship Receipt Acknowledgement OUs” that are mapped to the Purchase Order components that are mapped to the “Login Purchase Request OU” |
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Preferred Supplier Code |
The code identifying the preferred supplier of the items. |
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Ref. Doc. Type |
Use the drop-down list box to search by the type of the reference document of the PR. The combo is loaded with options “All”, “None”, “DP Workorder”, “Maintenance Plan”,” Maintenance Workorder”, “Material Request” "Project", and “Stock Maintenance”. The system displays “All” by default on launch of the page. |
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Ref. Doc. No. |
The unique code identifying the reference document of the PR (Integer) |
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Value From |
Give a range of Purchase Request values in the “Value From” and “Value To” fields. The Value entered in the “Value” field should be lesser than or equal to the value entered in the “Value To” field. |
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If the “Value From” field is left blank, the system fetches all the PRs starting from the first PR in the database till PR whose is value is less than or equal to the value entered in the “Value To” field. |
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If the “Value To” field is left blank, the system fetches all the PRs starting from the PR whose value is greater than equal to the value entered in the “Value From” field till the last PR Number in the database. |
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Project Code |
The code identifying the project by which the purchase request raised with reference to the project can be retrieved. |
Click on the “Search” push button to display the search details in the multiline
The system displays the following fields in the multi-line:
Check the check box in the “Select” column of the multi-line against the required Purchase Request
Select the “View PR Main Information” link to view the PR details in the subsequent page.
The system displays the following fields in the multi-line:
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PR No. |
The PR numbers matching the search criteria. |
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PR Date |
The date on which the PR has been raised. |
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Folder |
The folder by which the PR is referred within the Company. |
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Type |
The type of the PR. |
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Status |
The status of the PR. |
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Mode |
The mode of the PR. |
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PR Origin |
The Ramco Application from which the PR has been raised. For example, Inventory, Discrete Production, Enterprise Asset management or Purchase. |
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Order At |
The Organizational Unit where the Items are ordered. |
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Receipt At |
The Organizational Unit where the Items are to be received from the Supplier. |
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Ref. Doc. Type |
The document on which PR is referring to. |
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Ref. Doc. No. |
The number of the document to which PR refers. |
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Requester ID |
The ID of the Requester who has raised the Request. |
Check the check box in the “Select” column of the multi-line against the required Purchase Request
