View Purchase Request Details

View Purchase Request

You can view the details of the Purchase Request in this page. The system displays the PR details and Item details of the Purchase Request Number selected in the “Select Purchase Request” page. You cannot modify any of the details.

Click on the “View PR Main Information” link in the “Select Purchase Request” page.

The “View Purchase Request” page appears.

The system displays the following in the header

Status

The status of the PR

The system displays the following fields in the Header:

PR No.	The purchase request Number for which the details are modified.
PR Date	The date on which the Purchase Request has been raised.
PR Type	The type of the Purchase Request. This can be “General”, “Capital” or “Drop ship”.
Mode	The mode in which the Purchase Request has to be authorized by the Authorizers. This can be “Normal” or “Express”. If the mode specified is “Express”, the Purchase Request has to be authorized with top priority.
Requester ID	The ID of the person who is raising the Request.
Folder	The folder by which the Purchase Request document is referred within the company.
PR Origin	The Ramco Application from which the PR has been raised. For example, Inventory, Discrete Production, Enterprise Asset management or Purchase.
Order At	The Organizational Unit from which the Items are ordered
Receipt At	The Organizational Unit in which the Items are to be received
PR Currency	The currency in which the Purchase Request has been generated.
Exchange Rate	The exchange rate of the currency.
PR Value (Transaction Currency)	The total value of the Purchase Request. This will be the sum of the cost of all Items in the multiline. PR Value (Transaction Currency ) = Sum [Quantity *(Cost / Per)]
Approval Date	The date on which the Purchase Request is approved.
Remarks	Remarks if any pertaining to the PR
	Zoom facility available
PR Value (Base Currency)	The total value of the Purchase Request in application base currency. PR Value (Base Currency) = PR Value (Transaction Currency) * Exchange rate between the PR transaction currency selected by the user and the application base currency.

The system displays the following in the “Project Details” section.

Project Code	A unique code identifying the project.
Project Description	The detailed description of the project.
Created at OU	Indicates the organization unit at which the project was created.

Note: This section is visible when the document has Project Code.

The system displays the following information in the “Item Details” multiline

PR Line No.	The line number of the item in the PR
Item Code	The unique code identifying the item to be supplied by the supplier
	Data hyperlink available
Variant Code	The variant of the Item code. This will be fetched if help on Item code is taken
Desc.	The description pertaining to the item. This will be fetched if help on item code is taken.
Adhoc Item Class	The classification under which the non-codified items are defined.
Required Qty.	The number of units of the item required from the supplier
Authorized Quantity	The number of units of the item which is authorized to be supplied by the supplier
UOM	The unit of measurement in which the Item has to be purchased.
Cost	The cost applicable to the number of units specified in the “Per” field (Numeric)
Per	The number of units of the item to which the cost is applicable (Numeric)
Schedule Type	The type of schedule in which the Items are to be delivered by the Supplier. This can be “Single” or “Multiple”.
Need Date	The date on which the Item has to be received from the Supplier. (Date Format) This will be defaulted with the value entered in the Header but you can modify the date.
Supplier Code	The unique code identifying the Supplier mapped to the item
Name	The name of the Supplier.
Preferred Supplier Code	The unique code identifying the supplier to whom you prefer to supply the Items.
Preferred Supplier Name	The name of the preferred Supplier.
Warehouse	The warehouse in which the Items are to be stored on receipt from the Suppliers.
Drg Revision No.	The revision number of the drawing of the Item if the item has been structurally revised.
Ref. Doc. Type	The type of the reference document of the PR. The Reference documents can be any external document like Production Work Order, Maintenance Work Order, Project etc.
Ref. Doc. No.	The unique code identifying the reference document of the PR.
Ref. Doc. Line No.	The line number of the item in the reference document
Total Value	The total value of the line item
Status	The status of the line item

Drawing No	The number identifying the document containing the drawing reference.
WBS ID	A unique code identifying the work breakdown structure of the item.
Task Code	The task code mapped to the purchase request.
Task Desc.	The detailed description of the task code.

The system displays the following :

Created By	The Login ID of the user who created the PR
Created Date	The date on which the PR created
Last Modified By	The Login ID of the user who last modified the PR
Last Modified Date	The date on which the PR was last modified

To Proceed carry out the following

Click on the “View Delivery Schedule & Usage” link at the bottom of the page to view the delivery schedule details for the Purchase Request.
Click on the “View Quality Attributes” link at the bottom of the page to view the Quality Attributes for the Items in the Purchase Request.
Click on the “View Drop ship Address” link at the bottom of the page to view the drop ship address details if the Purchase Request is of type “Drop ship"
Click on the “View Budget and Proposal Details” link at the bottom of the page to view the Budget details for items in the PR. If the Purchase Request is of the type “Capital” then the Proposal details can also be viewed in this page
Click on the “View PO- PR Coverage” link at the bottom of the page to view the coverage details of the Purchase Request.
Click on the “Attach Notes” link at the bottom of the page to view notes if any for the Purchase Request.
Select the “Earliest Available Date Details” link at the bottom of the page to view the earliest available date details for the items in specific warehouse and in the required UOM
Select the “Disposition Review Details” link at the bottom of the page to view the disposition details for the items
Select the “Free Stock Review Details” link at the bottom of the page to view the details pertaining to available free stock
Select the “View OU Stock Status Review” link at the bottom of the page to view the stock status review OU wise
Select the “View Warehouse Stock status Review” link at the bottom of the page to view the stock status review warehouse wise
Select the "Operational Checklist" link to view the check list recorded for the purchase request.