Rpt budvsact

Report on Budget Vs Actuals

This activity allows you to print the budget vs actual amounts for a selected accounting year and accounting period. You can also print the budget vs actual amounts based on Cost Center Structure or Cost Centers or Cost Element Structure Id or Cost Elements. The variance or difference between the budget amount and utilized amount is calculated and displayed both in amount and percentage terms. This is basically for the purpose of analysis and also for cost control, monitoring and reduction.

Select the “Report on Budget Vs Actuals” activity under the “Report - Management Accounting” business component.

The “Report on Budget Vs Actuals” page appears.

Company code

The login OU’s company code.

Enter the following in the “Search Criteria” group box:

Business Unit	Use the drop-down list box to select the business unit for which you wish to view the report. All the business units that have been mapped to login organization units company are available for selection in the ascending order.
Accounting Year	Use the drop-down list box to select the accounting year for which you wish to view the budget vs actual. All the accounting years that are applicable to the Business Unit, upto the current accounting year is available for selection. The system displays the current Year (if available) or the last value by default on launch of the page.
Accounting Period From	Use the drop-down list box to select the accounting period from which you want to view the budget Vs actual. All the accounting periods which are applicable to the Business Unit for the defaulted accounting year upto the current accounting period is available for selection. The system displays the Current Period (if available) or the last value by default on launch of the page.
Accounting Period To	Use the drop-down list box to select the accounting period from which you want to view the budget Vs actual. All the accounting periods which are applicable to the Business Unit for the defaulted accounting year upto the current accounting period is available for selection. The system displays the Current Period (if available) or the last value by default on launch of the page.
Budget Type	Use the drop-down list box to select the entity for which the budget is to be defined. You can select from “Cost Center, “Cost Center - Cost Element”, “Cost Center - Product” or “Cost Element – Product”.
Budget No.	The number identifying the budget.
	Help facility available.
Version No.	Use the drop-down list box to select the version of the budget number.
Cost Center Structure ID.	The code identifying the cost center structure. This cost center structure must have been created in the “Cost Setup” business component and must be in “Active” status. The effective period of the budget must fall within the effective period of the cost center structure ID.
	Help facility available.
Cost Center	The cost center for which you wish to retrieve the report.
Display Details Only	Check this box to retrieve only the details of cost center level report.
Cost Center Level From	The starting level in the range of cost center levels from which you want to retrieve the report.
To	The ending level in the range of cost center levels until which you want to retrieve the report.
Allocation Preview	Check this box, if allocated costs from the cost centers are to be taken into account in the report.
Cost Element Structure ID.	The code identifying the cost element structure. This cost element structure must have been created in the “Cost Setup” business component and must be in “Active” status.
	Help facility available.
Cost Element	The cost element codes for which you want to retrieve the report.
Include MAC Entries	Check this box, if Management Accounting Entries are to be taken into account in the report.
Cost Element Level From	The starting level in the range of cost Element Levels from which you want to retrieve the report.
To	The ending level in the range of cost Element Levels until which you want to retrieve the report.

Click the “Print Report” pushbutton to print the budget Vs actual balance.

The system retrieves and displays the budget vs actual figures based on the selection of the finance year period combination. The system also calculates the variance as the difference between the utilized amount and budget amount. A positive sign indicates that the utilized amount is greater than the budget amount and a negative sign indicates that the utilized amount is less than the budget amount. The variance is also indicated in % terms.