Authorize Bank Collection Batch

This page allows you to authorize the batch numbers that are in “Fresh” status. Tell me more.

Select the “Authorize Bank Collection Batch” link provided in the “Select Bank Collection Batch” page.

The “Authorize Bank Collection Batch” page appears.

The system displays the following fields in the “Batch Information” group box:

Bank Collection Batch No.	The number identifying the batch number.
Numbering Type	The numbering type using which the Batch was generated is displayed.
Status	The status of the batch number.

Enter the following fields in the “Batch Information” group box:

Receipt Date

The date on which the batch is created (Date Format). This date must not be later than the system date and must fall within an open financial year. The date on which the batch has been generated will be displayed by default on launch of the page.

The system displays the following fields in the “Batch Information” group box:

Finance Book ID.	The code identifying the finance book in which the posting is to be made.
Receipt Method	The method of receipt.

Enter the following details in the “Search Criteria” group box, if additional debit documents are to be added to existing Batch::

Customer Code From	The starting code in the range of codes identifying the customer (Alphanumeric, 16). You can enter the codes in full or specify it partially using the “*” character.
Customer Code To	The starting code in the range of codes identifying the customer (Alphanumeric, 16). You can enter the codes in full or specify it partially using the “*” character.
Debit Doc. Type	Use the drop-down list box to select the type of the debit document against which the payment received from the customer must be adjusted. You can select from “Order Invoice”, “Direct Invoice”, “Debit Note” or “Prepayment Invoice”. The system displays “Blank” by default on launch of the page.
Debit Doc. Currency	Use the drop-down list box to select the code identifying the currency in which the debit document has been raised. All the currencies that have been mapped to the Customer Receivables Account in the "Account Rule Definition" business component will be available for selection in the ascending order.
Bank Code	Use the drop-down list box to select the code identifying the bank.
Transaction Without Bank Codes	Use the drop-down list box to select from either "Yes" or "No".
Data Criteria	Use the drop-down list box to select the data criteria.
Grace Days	The number identifying the grace days (Numeric).
Date From	The starting date in the range of dates (Date Format).
Date To	The ending date in the range of dates (Date Format). Mandatory.

Click the “Get Details” pushbutton to append the new debit documents to the already existing debit document information.

The system displays the following details in the “Debit Documentation Information” multiline:

Debit Doc. Type	The type of the debit document.
Customer Code	The code identifying the customer.
Doc. No.	The number identifying the debit document.

Enter the following fields in the “Debit Document Information” multiline:

Company Bank Code	Use the drop-down list box to select the code identifying the bank of the company.
Customer Bank Reference	Use the drop-down list box to select the code identifying the customer bank reference. All the unique codes available for the range of customer codes will be available for selection.
Customer Bank Account	Use the drop-down list box to select the bank account number of the customer. All the account numbers of the range of customer codes will be available for selection.

The system displays the following details in the “Debit Documentation Information” multiline:

Currency	The code identifying the currency in which the payment has to be received.
Doc. Amount	The amount of the document.
Outstanding Amount	The outstanding amount after the adjustment of previous payments.

Enter the following fields in the “Debit Document Information” multiline:

Receipt Amount	The amount of the receipt (Decimal). Mandatory. The amount must be greater than zero.
Discount	The discount provided on the debit document.
Charges	The charges incurred on the debit document.

The system displays the following details in the “Debit Documentation Information” multiline:

Tran Net Amount	The net amount of the transaction.
Receipt No.	The number identifying the receipt generated during authorization of the Batch.
Adjustment No.	The number identifying the adjustment generated during authorization of the Batch.
Term No.	The number identifying the payment due
Due Date	The date on which the payment is due.
Exchange Rate	The number of units of the base currency with respect to the transaction currency if they are different
Proposed Discount	The proposed discount.
Discount Rate	The discount rate
Proposed Charges	The proposed charges based on the Term No.
Billing Point	The point at which the document was billed.
Doc. Date	The date on which the document was raised.

Enter the following fields in the “Debit Document Information” multiline:

Cost Center	The number identifying the cost center to which the charges account is mapped (Alphanumeric, 10). This cost center must have been defined in the “Create Cost Center / Unit” activity of the “Cost Center Setup” business component.
	Help facility available.
Analysis Code	The analysis code to which the charges account is mapped to in the “Create Analysis” activity of the “Account Based Budgeting” business component (Alphanumeric, 5).
	Help facility available.
Sub Analysis Code	The sub analysis code to which the analysis code has been mapped to in the “Account Based Budgeting” business component (Alphanumeric, 5).

Click the “Edit And Authorize” pushbutton to modify and authorize batch document details.
Click the “Return” pushbutton to return the batch document details.

To proceed, carry out the following

Select the “Attach Notes” link at the bottom of the page to attach any notes regarding the document number.
Select the “Receipt No.” link to view the details of the receipt voucher generated on authorization of the batch.
Select the “Adjustment No.” link to view the details of the adjustment voucher generated on authorization of the batch.

The system displays the following:

Created By	The login user ID of the person who has created the batch.
Created Date	The date on which the batch was created.
Last Modified By	The login ID of the user who has last modified the batch.
Last Modified Date	The date on which the batch was last modified.

Authorize Bank Collection Batch – an overview

The status of the batch after authorization is updated to “Authorized” and receipt/Adjustment vouchers are generated.

Before authorization you can modify the batch details if required. You can modify details like the date on which the receipt is being generated and the code identifying the finance book in which the batch details have to be posted.

This page also allows you to carry out a search based on the type of the debit document, the currency of the document and the number identifying the document to append debit documents to the already existing Batch.

You can also return the batch to the user who has raised the batch. The status of the batch is updated to “Returned”.

The system stores the login ID of the user and the system date along with the authorized or returned details of the batch.