Viewing receipt details

This page allows you to view the details of the selected receipt. You can view details pertaining to the voucher, instrument and credit card information and details of the debit documents that have been adjusted against the receipt. You can also view details of the receipt of the payment and the reasons based on which the receipt has been put on “Hold” or “Reversed”. The system also displays the details of the user who created or modified the receipts.

Select the “View Receipt” link provided in the “Select Receipt” page.

The “View Receipt” page appears.

The system displays the following:

Workflow Status

The status of the document as per Workflow Applicability.

The system displays the following in the “Voucher Information” group box:

Receipt No.	The number identifying the receipt.
Receipt Category	The category to which the receipt belongs. It could be “Regular”, “Deposits” or “Advance”.
	Regular – indicates that the payment has been received in the normal course of business and could be adjusted against a debit document.
	Deposits – indicates that the payment has been received as a security from the customer.
	Advance – indicates that the payment has been received against a sale order raised on the customer.
Status	The status of the receipt. It could be “All” “Draft”, “Fresh”, “Authorized”, “Partly Adjusted”, “Adjusted”, “Returned”, “Deleted” or “Held”
	Draft – indicates a newly created receipt. You cannot authorize a receipt in this status. The status has to be changed to “Fresh” using the “Edit Receipt” activity.
	Fresh – indicates that the receipt can be authorized.
	Authorized – indicates that the receipt has been authorized and posted in the books of accounts.
	Held – indicates that the authorized receipt has been put on hold.
	Returned – indicates that the receipt has been returned to the user who has raised it for modification. A receipt is usually returned before authorization.
	Deleted – indicates that the receipt has been deleted. A receipt in this status cannot be used again.
	Partly Adjusted – indicates that a part of the receipt amount has been adjusted with the debit documents and there is still some part of it left without being adjusted.
	Adjusted – indicates that the receipt amount has been totally adjusted against the debit documents.
Receipt Date	The date on which the receipt has been created.
Finance Book	The code identifying the finance book in which the receipt has been posted.

The system displays the following in the “Receipt Information” group box:

Customer Code	The code identifying the customer.
Customer Name	The name of the customer.
Hold	Indicates whether the receipt is put on hold or not.
Customer Account Code	The Customer Control Account code to which the postings should happen.
Account Description	The description of the Customer Account Code.
Receipt Route	The way in which the payment was received from the customer. It could be “Bank”, “Cash”, “PTT” or “Others”.
Receipt Mode	The mode in which the receipt was received from the customer.
Adjustment	The type of adjustment that was made with the payment received from the customer. It could be “Automatic” or “Manual”.
	Automatic – indicates that the adjustment has been made by the system.
	Manual – indicates that the user has made the adjustment.
Currency	The currency in which the payment has been received.
Exchange Rate	The number of units of the base currency with respect to the transaction currency if they are different.
Receipt Amount	The amount of the receipt.
Bank / Cash Code	The code identifying the bank / cash account in which the payment was deposited.
Description	The description of the bank / cash code.
Collector Code	The code identifying the employee or the name of the employee who collected the payment from the customer.
Remitter	The name of the person who has remitted the payment in the bank.
Unapplied Amount	The unadjusted receipt amount.
Comments	Any observation that have been recorded with respect to the payment received.
	Zoom facility available
TDS Amount	TDS Amount for the Receipt. This field will be enabled only if TDS is applicable for the login company.

The system displays the following in the “Instrument Information” group box:

Instrument No.	The number identifying the instrument through which the payment was made.
MICR No.	Indicates the Magnetic Instrument Clearing Number available on the instrument.
Instrument Amount	The amount of the instrument.
Instrument Date	The date of the instrument.
Instrument Status	Indicates the status of the receipt whether realized or not.
Bank Code	The code identifying the bank that has issued the instrument.
Instrument Type	The Instrument type for the Receipt Mode – Check. It could be "At par" or "Local" or "Outstation" .
Charges Collected	The charges collected from the customer. This is calculated as (Instrument Amount plus TDS Amount (if any) minus the Receipt Amount )
Stamp Duty Collected	The stamp duty collected from the customer.
Charges Deducted	The charges Deducted by the customer. This is calculated as (Receipt Amount minus Instrument Amount minus TDS Amount (if any)
Cost Center	Cost Center mapped for the Charges Deducted Account Code.
Analysis Code	Analysis Code mapped for the Charges Deducted Account Code.
Sub Analysis Code	Sub analysis Code mapped for the Analysis Code and Charges Deducted Account Code.

The system displays the following in the “LC Details” group box:

LC Number	The number identifying the LC against which receipt is made.
LC Currency	The currency of the LC.
LC Amount	The amount of the LC.
LC Expiry Date	The date on which the LC expires.

Note: This section will be displayed if Receipt Mode is selected as LC for the receipt.

The system displays the following in the “Project Information” group box.

Project OU	The organization units In which the project code has been created.
Project / Sub – Project Code	The code Identifying the Project /Sub-project to which the transaction is associated.
Project / Sub-Project Description	The description of the project / sub-project.

The system displays the following in the “Card Information” group box:

Card No.	A unique number identifying the credit card.
Authorization No.	The number identifying the authorization.
Issuer	The name of the organization that has issued the credit card.
Validity	The month and year till which the credit card is valid.

The system displays the following in the “Debit Document Information” multiline:

Debit Doc. Type	The type of the debit document against which the payment has been received from the customer must be adjusted.
Doc. No.	The number identifying the debit document.
Term No	The number identifying the pay schedule.
Due Date	The date on which the payment is due.
Currency	The currency in which the payment is to be made.
Doc. Amount	The amount of the document.
Outstanding Amount	The amount that is outstanding for the document.
Received Amount In Receipt Currency	The amount to be adjusted against the debit documents.
Exchange Rate	The number of units of the base currency with respect to the transaction currency if they are different.
Doc. Date	The date on which the debit document was raised.
Billing Point	The OU in which the reference document is generated.
Debit Document Finance Book	The Finance Book in which the debit document has been created.
Booking No.	The acknowledgement number issued for an export/import consignment by the freight forwarder.
HBL No. / HAWB No	The document issued by the freight forwarders to their consignors as a receipt of the merchandise.
MBL No. / MAWB No.	The document issued by the carrier owners for the cargo transported by them.

The system displays the following :

Total Received Amount in Receipt Currency

The total amount entered in the ‘Received amount in Receipt Currency’ column in the multiline.

The system displays the following in the “Hold / Reversal Information” group box:

Reversal Doc. No.	The number identifying the document that has been raised for the reversal of the receipt.
Reversal Date	The date on which the reversal document was created.
Check Bounced Date	The date on which the Instrument has bounced
Reason For Reversal	The reason for which the document was reversed.
Remarks For Reversal	Any observations made regarding the reversal.
	Zoom facility available
Reason for Hold	The reason for which the document was put on hold.
Remarks For Hold	Any observations made regarding the necessity to put the receipt on hold.
	Zoom facility available

Click the "Print" pushbutton to print the receipt.

The system displays the following:

Created By	The login ID of the user who has created the receipt.
Created Date	The date on which the receipt was created.
Last Modified By	The login ID of the user who has last modified the receipt.
Last Modified Date	The date on which the receipt was last modified.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the accounting information details.
Select the “Electronic Receipt Information” link at the bottom of the page to view the electronic receipt information details.
Select the “Tax Calculation – Summary” link at the bottom of the page to view the tax details.
Select the "Attach Notes" link at the bottom of the page to add notes relating to the receipt reversed.
Select the " Adjustment summary" link at the bootom of the page to view the reference documents against which the payment has been received from the customer.