Select a Subcontract Order For Changing the Status

Select Subcontract Order

This page allows you to select the Subcontract Order (SCO) whose status needs to be changed. You can directly enter the SCO code if you know the exact code, or carry out the search using SCO number, date on which the SCO was raised, type of the SCO, status of the document. The system displays the SCO in the multiline as per search criteria.

You can select the SCO(s) from the multiline whose order and payment status can be changed. The reason code must be specified to change the Order or Payment status of the SCO(s).

Select the " Change Status - Subcontract Order " link under the " Subcontract Order " business component

The “Select Subcontract Order” page appears.

The system displays the following details in the header

Status

The status of the SCO

Enter the following fields in the header

SCO NO.

The unique code identifying the SCO (Alphanumeric, 18)

Select the “Change Status of SCO” link provided on the side, to change the status of the SCO

Enter the following in the “Search Criteria” group box

SCO No. From	The starting number, in the range of SCO numbers, from which the SCO details must be retrieved. (Alphanumeric, 18). You can enter the SCO number in full or specify it partially using the “*” character. The system retrieves all the SCO whose SCO code is similar to the code entered here. Leave this field blank, to retrieve all the SCO(s).
SCO No. To	The ending number, in the range of SCO numbers, till which the SCO details must be retrieved. (Alphanumeric, 18). You can enter the SCO number in full or specify it partially using the “*” character. The system retrieves all the SCO whose SCO code is similar to the code entered here. Leave this field blank, to retrieve all the SCO(s)
Ref. Quotation No.	The unique number identifying the quotation raised for the SCO (Alphanumeric, 18). You can enter the SCO number in full or specify it partially using the “*” character. The system retrieves all the SCO whose SCO code is similar to the code entered here. Leave this field blank, to retrieve all the SCO(s)
SCO Date From	The starting date, in the range of SCO dates, from which the SCOs details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the SCO(s) that are raised later than this date. Leave this field blank, to retrieve all the SCO(s), irrespective of the starting date.

Note: The date entered in the “SCO Date from” must be less than the “SCO Date to”

SCO Date To	The ending date, in the range of SCO dates, until which the SCOs details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the SCO(s) that are raised later than this date. Leave this field blank, to retrieve all the SCO(s), irrespective of the starting date.
Type	Use the drop-down list box to select the type of SCO
	Service - This involves the process of servicing a particular item. When this type is selected the warehouse code should not be specified to stock items.
	Activity - When some set of activities involved in the processing of an item needs to be contracted
	Conversion - This involves the process where an item is processed by the subcontractors to arrive at a new item
	All - When all types of SCO should be listed out in the multiline
Supplier Code	The code identifying the supplier of the SCO (Alphanumeric, 16). You can enter the supplier code in full or specify it partially using the “*” character. The system retrieves all the SCO(s) containing supplier code similar to the code entered here. Leave this field blank, to retrieve all the SCO(s), irrespective of the supplier.
Name	The name of the supplier. You can enter the supplier name in full or specify it partially using the “*” character. The system retrieves all the SCO(s) containing supplier name similar to the name entered here. Leave this field blank, to retrieve all the SCO(s), irrespective of the name of supplier
Address ID	The code identifying the address of the supplier. (Alphanumeric, 12) You can enter the address code in full or specify it partially using the “*” character. The system retrieves all the SCO(s) containing address Id similar to the number entered here. Leave this field blank, to retrieve all the SCO(s), irrespective of the name of supplier
Status	Use the drop-down list box to select the status of the SCO document. The drop-down lists the “Open”, “Held” status along with “All”. Select “All” to retrieve all SCO(s), irrespective of the status of the SCO
Folder	Use the drop-down list box to search folder of the SCO. The drop-down lists the entire valid purchase order folder in the type setup component. By default “All” is displayed. Select “All” to retrieve all SCO(s), irrespective of the folder of the SCO
Currency	Use the drop-down list box to search by the transaction currency of the SCO. The drop-down lists all the valid base currency defined for the financial company of “SCO OU” in the “Organization Setup”. By default “All” is displayed. Select “All” to retrieve all SCO(s), irrespective of the currency of the SCO
Supplier Code	The code identifying the supplier of the SCO (Alphanumeric, 16). You can enter the supplier code in full or specify it partially using the “*” character. The system retrieves all the SCO(s) containing supplier code similar to the code entered here. Leave this field blank, to retrieve all the SCO(s), irrespective of the supplier.
Name	The name of the supplier. You can enter the supplier name in full or specify it partially using the “*” character. The system retrieves all the SCO(s) containing supplier name similar to the name entered here. Leave this field blank, to retrieve all the SCO(s), irrespective of the name of supplier
Address ID	The code identifying the address of the supplier. (Alphanumeric, 12) You can enter the address code in full or specify it partially using the “*” character. The system retrieves all the SCO(s) containing address Id similar to the number entered here. Leave this field blank, to retrieve all the SCO(s), irrespective of the name of supplier
Origin	Use the drop-down list box to search by the origin of the SCO raised. The list displayed is Inventory, purchase, all. By default “All” is displayed. Select “All” to retrieve all SCO(s), irrespective of the origin of the SCO
Buyer	The unique identifying the buyer of the SCO. You can enter the buyer code in full or specify it partially using the “*” character. The system retrieves all the SCO(s) containing buyer code similar to the code entered here. Leave this field blank, to retrieve all the SCO(s), irrespective of the buyer
LOI	Use the drop-down list box to specify whether the SCO was a letter or intent or not. If “Yes” is selected then the SCO that are Letter of Intent are displayed. If “No” is selected then the SCO that are not letter of intent are displayed. Set this to “ALL” to retrieve all the SCO(s), irrespective of the LOI
LOI to Order	Use the drop-down list box to select the whether the SCO was a letter or intent to order or not. If “Yes” is selected then the SCO that are Letter of Intent to order are displayed. If “No” is selected then the SCO that are not letter of intent to order are displayed. Select “All” to retrieve all the SCO(s), irrespective of the LOI to order
Currency	Use the drop-down list box to search by the transaction currency of the SCO. The drop-down lists all the valid base currency defined for the financial company of “SCO OU” in the “Organization Setup”. By default “All” is displayed. Select “All” to retrieve all SCO(s), irrespective of the currency of the SCO
Buyer	The unique identifying the buyer of the SCO. You can enter the buyer code in full or specify it partially using the “*” character. The system retrieves all the SCO(s) containing buyer code similar to the code entered here. Leave this field blank, to retrieve all the SCO(s), irrespective of the buyer

Click the “Search” push button to display the search results in the multiline

The system displays the following fields in the multi-line

SCO No.	Unique code identifying the SCO
	Data hyperlink available
Date	Date on which the order document is created in the company
Type	The type of Subcontract is displayed. The different types of subcontract are as service, activity and conversion.
Status	The status of the SCO
Folder	The folder of the SCO
Value	The total value of the SCO
Currency	The currency by which the transaction for the SCO takes place is displayed
Supplier Code	The unique code identifying the supplier
Name	The name of the supplier

Enter the following details in the “Search Results” multiline

Ordering Status	Use the drop-down box to change the order status of the SCO document post approval. After approval the document can be held so that it is not processed further.
	Held - Indicates that the ordering status of the SCO Is ”Held”. This means that no Goods Receipt Document (GR) can be raised based on the SCO
	Released - Indicates that the ordering status of the SCO is “Released” from the “Held” status. This means that Goods Receipt (GR) can be raised based on the SCO
Reason Code	The reason code pertaining to the ordering status (Alphanumeric, 10)
	Press <Enter> Key
	Help Facility Available

The following details are displayed in the “Search Results” multiline

Desc.

The description pertaining to the reason code

Enter the following details in the “Search Results” multiline

Payment Status	Use the drop-down list box to change the payment status of the document post approval. The payment to the supplier can be held post approval of the document.
	Held - Indicates that Payment against the SCO cannot be made
	Released - Indicates that the payment against the SCO can be made
Reason Code	The reason code pertaining to the Payment Status (Alphanumeric, 10)
	Press <Enter> Key
	Help Facility Available

The following details are displayed in the “Search Results” multiline

Desc.

The description pertaining to the reason code

Check the “Select” check box present in the multi line to select a Subcontract order for viewing.

Click the “Change SCO Status” push button

The payment status and ordering status of the SCO(s) is updated to the status selected in their respective drop-down list box