Changing the status of Subcontract Order

Change Status - Subcontract Order

This page allows us to change the ordering and payment status of the Subcontract Order (SCO). It might become necessary to hold the SCO after its approval. This page displays all the details pertaining to the SCO such as subcontract order number, amendment number, the supplier code, supplier name and the contact person in the supplier organization.

You can change the ordering status of the SCO to “Held”, so that no Goods Receipt (GR) can be raised against the SCO. You can also change the Payment Status of the SCO to “Held” so that no payment can be made against the SCO. The reason code must be specified to change the Order or Payment status of the SCO.

Select the “Change Status of Subcontract order” link at the top of the “Select Subcontract" page

The “Change Status - Subcontract Order” page appears

The system displays the following details in the header

Status

The status of the SCO

The system displays the following in the “SCO Details” group box

SCO No.	The unique code identifying the SCO
Amendment No.	The unique amendment code for the SCO
Ref. Quotation No.	The code identifying the reference quotation document
SCO Date	The date on which the SCO was raised
Folder	The classification of the Subcontract Order document by which the company refers is displayed
Type	The type of Subcontract is displayed. The different types of subcontract are as follows.
Buyer	The unique identification code of the buyer to whom SCO items is to be sold.
Mode	Use the drop-down list box to select mode of transfer of goods. The transportation modes are Normal and Express
Origin	The origin of the SCO. The values can be Purchase, Inventory, and Production.
Supplier Code	The unique code identifying the supplier
Contact Person	The name of the person to be contacted in the supplier office
Name	The name of the supplier
	Zoom facility available
Contact Person	The contact person in the supplier organization
Remarks	Remarks if any, pertaining to the SCO
	Zoom facility available
Approved Date	The date on which the document is approved

Enter the following field in the “SCO Details” group box

Ordering Status	Use the drop-down box to change the order status of the SCO document post approval. After approval the document can be held so that it is not processed further.
	Held - Indicates that the ordering status of the SCO Is ”Held”. This means that no Goods Receipt Document (GR) can be raised based on the SCO
	Released - Indicates that the ordering status of the SCO is “Released” from the “Held” status. This means that Goods Receipt (GR) can be raised based on the SCO
Reason Code	The reason code pertaining to the ordering status (Alphanumeric, 10)
	Press <Enter> Key
	Help Facility Available

The following details are displayed in the “SCO Details” group box

Desc.	The description pertaining to the reason code of ordering status
	Zoom facility available

Enter the following field in the “SCO Details” group box

Payment Status	Use the drop-down list box to change the payment status of the document post approval. The payment to the supplier can be held post approval of the document.
	Held - Indicates that Payment against the SCO cannot be made
	Released - Indicates that the payment against the SCO can be made
Reason Code	The reason code associated with the Payment status (Alphanumeric,5)
	Help Facility Available
	Press <Enter> Key

The following details are displayed in the “SCO Details” group box

Desc.	The description pertaining to the reason code of the payment status
	Zoom facility available

The system displays the following information in the ”SCO Amount Details” group box

Currency	The transaction currency of the SCO.
Exchange Rate	The Exchange Rate in which the SCO Value is calculated w.r.t. to the Base Currency of the Company, if the currency specified for the SCO is different from the base currency
Base Currency Value	The SCO Value calculated in base currency
SCO Value	The sum of all the line items “Total Value”.
Additional Charges	Additional taxes, charges, discounts incurred for the items during the transit of goods and based upon the terms and conditions with the supplier
Total Value	The sum of “SCO Value” and the “Additional Charges”.
	Total Value = “SCO Value” + “Additional Charges”

The system displays the following information in the “SCO Item Details” multiline

SCO Line No.	The line number of the item in the SCO
Quotation Line No.	The item line number of the item in the quotation document
Item Code	The unique code identifying the item
	Data hyperlink available
Variant	The variant of the item
Description	The description pertaining to the item
BOM Reqd.	Displays whether Bill Of Material (BOM) is required. The two values that are displayed are as follows
	Yes - Indicates Bill of Material (BOM) is required
	NO - Indicates Bill of Material (BOM) is not required
BOM Reference	The unique code identifying the Bill of Material details for the line item
Quantity	The number of units of the item required
UOM	The unit of measurement of the item
Cost	The cost applicable to the number of units specified in the “Per” field
Per	The number of units to which the cost is applicable
Receipt At	The OU where the receipt for the SCO is made
Schedule Type	The schedule type of SCO which can be single or multiple
Need Date	The date on which the items/services in SCO needs to be supplied
Warehouse Code	The code identifying the warehouse where the item needs to be stored
Accounting unit	The accounting unit to which the values are posted.
Budget ID	Unique identifier for a particular Budget associated with the purchase of the Line Item.
Basic Value	The basic value of the line item
	Basic Value = Cost /Per * Quantity
Total Value	The sum of the basic value of the line item and the TCD amount to be included in the cost of the line item.
	Total value = Basic Value (Line item) + TCD Value (add to stock)
Drawing Revision No.	The unique engineering drawing revision number of the item
Adhoc item Class	The item class of the non-codified item.
Balance Qty	The number of units of the item not yet received for the SCO
Received Qty	The number of units of the line item received for the SCO
Accepted quantity	The number of units which accepted after inspection
Reject Quantity	The number of units rejected after inspection
Moved Quantity	The number of units of the line item moved to the warehouse
Return Qty	The number of units of the items returned to the supplier due to reasons such as defect or above tolerance level.
Matched Quantity	The number of units of the item that matches the quality specification provided by the SCO for the line item
Matched Amount	The currency value of the total number of units which match the quality specification provided by the SCO for the line item
Billed Quantity	The number of units of the item for which a bill has been raised
Billed Amount	The value of the units for which a bill has been raised
Ref. Doc type	The reference document for the line of items, which could be the production department’s work order document.
Ref. Doc No	The unique code identifying the reference document
Ref Doc Line No.	The line number of the item in the reference document
Comments	The comments if any pertaining to the line item

Click the “Change SCO Status” push button to the change the status of Subcontract order to “held” status

To proceed, carry out the following

Select the “View Receipt List” link at the bottom of the page to specify the list of items to be received from the supplier
Select the “View Issue List” link at the bottom of the page to specify the list of items to be issued to the supplier
Select the “View Inclusion/Exclusion List” link at the bottom of the page to specify the items to be issued and received from the supplier
Select the “View Schedule and Distribution” link at the bottom of the page to specify the schedule and distribution details for the order
Select the “View Terms and Conditions ” link at the bottom of the page to specify the Terms and conditions.
Select the “View Taxes/Charges/Discount Details ” link at the bottom of the page to specify the Tax, charges and discount details.
Select the “View Tax Calculation - Summary ” link at the bottom of the page to view the tax details for the items
Select the “View Quality Attributes ” link at the bottom of the page to specify quality Attributes
Select the “View SCO-SCR Coverage” link at the bottom of the page to specify the subcontract order to subcontract request coverage
Select the “Attach notes ” link at the bottom of the page to attach any notes
Select the “View Earliest Available Date Details” link at the bottom of the page to view the earliest date when the items will be available
Select the “View Disposition Review Details” link at the bottom of the page to view the Disposition details pertaining to the line items
Select the “View Stock status Details” link at the bottom of the page to free stock review details
Select the “View Warehouse Stock Status Details” link at the bottom of the page to view the status of the stock in the warehouse