Select a Subcontract Order For Shortclosing

Select Subcontract Order

This page allows you to select the Subcontract Order (SCO) for shortclosing. You can directly enter the subcontract order code if you know the exact code, or carry out the search using SCO number, date on which the SCO was raised, type of the SCO, status of the document. The system displays the SCO(s) in the multiline as per search criteria.

The SCO(s) can be selected from the multiline to be short closed. You must specify the “Reason Code” for the SCO(s) which are shortclosed. Once shortclosed the status of the SCO is updated to “ShortClosed”

Select the “Short Close Subcontract Order” under the “Subcontract Order” Business Component

The “Select Subcontract Order” page appears.

The system displays the following details in the header

Status

The status of the SCO

Enter the following fields in the header

SCO No.

The unique code identifying the SCO (Alphanumeric, 18)

Select the “Shortclose Subcontract Order” link provided on the side, to modify the subcontract order details.

Enter the following in the “Search Criteria” group box:

SCO No. From	The starting number, in the range of subcontract order numbers, from which the subcontract order details must be retrieved. (Alphanumeric, 18). You can enter the SCO number in full or specify it partially using the “*” character. The system retrieves all the subcontract order whose SCO code is similar to the code entered here. Leave this field blank, to retrieve all the SCO(s).
SCO No. To	The ending number, in the range of subcontract order numbers, till which the subcontract order details must be retrieved. (Alphanumeric, 18). You can enter the SCO number in full or specify it partially using the “*” character. The system retrieves all the subcontract order whose SCO code is similar to the code entered here. Leave this field blank, to retrieve all the SCO(s)
Quotation No.	The unique number identifying the quotation numbers referred to create the SCO (Alphanumeric, 18). You can enter the quotation number in full or specify it partially using the “*” character. The system retrieves all the subcontract order whose quotation number is similar to the number entered here. Leave this field blank, to retrieve all the SCO(s) irrespective of its quotation number
SCO Date From	The starting date, in the range of subcontract order dates, from which the subcontract orders details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the subcontract orders that are raised later than this date. Leave this field blank, to retrieve all the SCO(s), irrespective of the starting date.

Note: The date entered in the “SCO Date from” must be less than the “SCO Date to”

SCO Date To	The ending date, in the range of subcontract order dates, until which the subcontract orders details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the subcontract orders that are raised later than this date. Leave this field blank, to retrieve all the SCO(s), irrespective of the starting date.
Created At	Use the drop-down list box to select the OU where the SCO is created
Type	Use the drop-down list box to select the type of SCO
	Service - This involves the process of servicing a particular item. When this type is selected the warehouse code should not be specified.
	Activity - When one or more activities involved in the processing of an item needs to be subcontracted
	Conversion - This involves the process of manufacturing an item using the issued items
Status	Use the drop-down list box to select the status of the SCO document. The drop-down lists the “Draft”, “Fresh”, “Approved LOI”, “Returned” status along with “All”. Select “All” to retrieve all SCO(s), irrespective of the status of the SCO
Folder	Use the drop-down list box to search by the folder of the SCO. The drop-down lists the user-defined values for the “SCO Folder” from the Type Setup Component. By default “All” is displayed. Select “All” to retrieve all SCO(s), irrespective of the folder of the SCO
Supplier Code	The code identifying the supplier of the SCO (Alphanumeric, 16). You can enter the supplier code in full or specify it partially using the “*” character. The system retrieves all the SCO(s) containing supplier code similar to the code entered here. Leave this field blank, to retrieve all the SCO(s), irrespective of the supplier.
Name	The name of the supplier. You can enter the supplier name in full or specify it partially using the “*” character. The system retrieves all the SCO(s) containing supplier name similar to the name entered here. Leave this field blank, to retrieve all the SCO(s), irrespective of the name of supplier
Address ID	The code identifying the address of the supplier. You can enter the address code in full or specify it partially using the “*” character. The system retrieves all the SCO(s) containing address Id similar to the number entered here. Leave this field blank, to retrieve all the SCO(s), irrespective of the name of supplier
Value From	The starting value, in the range of subcontract order values, from which the subcontract order details must be retrieved (Integer). Ensure this value is lesser than or equal to the value in the “Value To” field” The system lists all the subcontract orders that are above this value. Leave this field blank, to retrieve all the SCOs, irrespective of the starting value
Value To	The ending value, in the range of subcontract order values, till which the subcontract order details must be retrieved (Integer). Ensure this value is greater than or equal to the value in the “Value From” field” The system lists all the subcontract orders that are below this value. Leave this field blank, to retrieve all the SCOs, irrespective of the ending value
Currency	Use the drop-down list box to search by the transaction currency of the SCO. The drop-down lists all the valid base currency defined for the financial company of “SCO OU” in the “Organization Setup”. By default “All” is displayed. Select “All” to retrieve all SCO(s), irrespective of the currency of the SCO
Buyer	The unique identifying the buyer of the SCO. You can enter the buyer code in full or specify it partially using the “*” character. The system retrieves all the SCO(s) containing buyer code similar to the code entered here. Leave this field blank, to retrieve all the SCO(s), irrespective of the buyer
Project Code	A unique code identifying the project for searching the subcontract order associated with the project.
Origin	Use the drop-down list box to specify the origin for the subcontract order. The combo is loaded with “All”, “After Sales Service”, “Discrete Prodn”, “Inventory”, “POM”, “Project Detailing” and “Work Order – EAM”. The system displays “All” by default on launch of the page.

Click the “Search” pushbutton, to retrieve the details in the multiline.

The System displays the following information in the “Search Results” group box

SCO No.	A unique code identifying the SCO
	Data hyperlink available
Date	The date on which the SCO was raised
Type	The type of subcontract order. The different types of SCO are service, conversion and activity
Status	The status of the SCO
Folder	The folder of the SCO

Enter the following fields in the “Search Results” multiline

Reason Code	The unique code identifying the reason for the short closure of the SCO
	Press <Enter> Key
	Help facility available

Note: The “Reason Code” should be specified for the SCOs, which are shortclosed

The System displays the following information in the “Search Results” multiline

Description	The textual description of the reason for the short closure of the SCO
Created At	The OU where the subcontract order was created
Origin	The origin of the SCO
Ref Quotation No.	The unique code identifying the quotation document for which the SCO was raised
Value	The total value of the SCO
Currency	The transaction currency of the SCO
Supplier Code	The code identifying the supplier
Name	The name of the supplier
Buyer	The code identifying the buyer
Project OU	The organization unit in which the project code has been created.
Project Code	A unique code identifying the project associated with subcontract order.
Project Description	The detailed description of project.

Check the box in the “Select” column of the multiline, to mark the subcontract order for shortclosing

Note: Atleast one row must be selected in the multiline.

Click the “Shortclose SCO” pushbutton to shortclose the selected SCOs

The status of the SCO document is set to “Short Closed”