Shortclosing Subcontract Order

Short Close Subcontract Order

This page allows you to short close a subcontract order (SCO). Tell me more

Select “SCO No.” link from the Resultant Multiline or enter the SCO number at the top of the page and click on “Shortclose SCO”

The “Short Close Subcontract Order” page appears.

The system displays the following details in the header

Status

The status of the SCO

The system displays the following in the “SCO Details” group box

SCO NO

A unique code identifying the subcontract order.

Amendment NO.		The unique number identifying the last modification made to the document
Ref. Quotation No.	The code identifying the reference document
SCO Date	The creation date of the subcontract order
Folder		The classification of the subcontract order document by which the company refers.
Type		The type of subcontract order
		Service - This involves the process of servicing a particular item. When this type is selected the warehouse code should not be specified to stock items.
		Activity - When some set of activities involved in the processing of an item needs to be contracted
		Conversion - This involves the process where an item is processed by the subcontractors to arrive at a new item
Buyer		The unique code identifying the buyer
Mode		The mode of delivery of the items. It could be “Normal” or “Express”
Origin		The origin of the SCO. The values can be Purchase, Inventory, and Production.
Supplier Code		The unique code identifying the supplier of the SCO
Name		The name of the supplier
		Zoom facility available
Contact Person		The contact person in the supplier organization
Remarks		Any remarks pertaining to the SCO
		Zoom facility available

Enter the following fields in the “SCO Details” group box

Reason Code	The unique code identifying the reason for the short closure of the SCO document
	Press <Enter> Key
	Help facility available

The system displays the following information in the “SCO Details” group box

Desc.

The textual description pertaining to the reason code

The system displays the following information in the ”SCO Amount Details” group box

Currency	The transaction currency of the SCO.
Exchange Rate	The exchange rate of the currency of SCO
Base Currency Value	The base currency of the financial company to which the “SCO” OU is associated
SCO Value	The sum of all the line items “Total Value”.
Additional Charges	The sum of all expenses on the supplier for all the line items.
Total Value	The sum of “SCO Value” and the “Additional Charges”.
	Total Value = “SCO Value” + “Additional Charges”

The systems displays the following fields in the “Project Details” group box:

Project OU	The organization unit in which the project code has been created.
Project Code	A unique code identifying the project associated with subcontract order.
Project Description	The detailed description of project.

Note: The “Project Details” group box is displayed only when SCO No. is associated with the project code.

The System displays the following information in the “SCO Item Details” group box

Line No.	The line number of the item in the SCO
Quotation Line No.	The line number of the item in the quotation for which the SCO was raised
Item Code	The unique code identifying the item to be supplied by the supplier.
	Data hyperlink available
Variant	The variant of the item.
Description	The textual description of the item
BOM Reqd.	Displays “Yes” if Bill Of Material (BOM) is required else “No”
BOM Reference	The unique code identifying the Bill Of Material (BOM) for the item to be subcontracted.
Quantity	The quantity of item required from the supplier.
UOM	The unit of measurement of the items supplied by the supplier.
Cost	The cost applicable to the number of units defined in the “Per” field
Per	The number of items for which the cost is applicable
Receipt At	The OU where the items are received.
Schedule Type	The type of schedule in which the goods should issued by the supplier. The schedule types available are single, staggered
Need Date	The date on which the items needs to be supplied by the supplier
Warehouse	The code identifying the warehouse where the item needs to be stored
	Data hyperlink available
Accounting Unit	The accounting unit where the financial positing are done
Budget ID	Unique identifier for a particular Budget associated with the purchase of the Line Item.
Basic Value	The basic value of the line item
	Basic Value = Cost /Per * Quantity
Total Value	The sum of the basic value of the line item and the TCD amount to be included in the cost of the line item.
	Total value = Basic Value (Line item) + TCD Value payable to document supplier
Drawing Revision No.	The unique engineering drawing revision number of the item
Adhoc Item Class	The non-codified item class
Balance Qty	The number of items not yet received through subcontract order
Received Qty	The number of items received through subcontract order
Accepted Qty	The number of units of the item accepted
Rejected Qty	The number of units of the item rejected
Moved Quantity	The number of items which has been moved to the warehouse
Return qty	The number of items which has been returned to the supplier due to some reason such as defect or above tolerance level
Matched Quantity	The number of items which matches the specification provided by the Subcontract Order for the specific line of item
Matched Amount	The total match between the declared specification and received goods in terms currency value is displayed here
Billed Quantity	The number of items for which a bill has been issued.
Billed Amount	The total currency value for the goods which have been billed
.Ref Doc type	The type of the reference document. The reference document can be accepted quotation or approved subcontract request
Ref Doc No	The unique code identifying the reference document.
Ref Doc Line No	The line number of the item in the reference document to which the line item in the subcontract order refers
Comments	Comments if any pertaining to the line item of the subcontract order

Click the “Shortclose Blanket SCO” pushbutton to shortclose the BSCO selected

The status of the SCO document is changed to “Shortclosed

To proceed, carry out the following

Select the “View Schedule and Distribution” link at the bottom of the page to specify the schedule and distribution details for the order
Select the “View Receipt List” link at the bottom of the page to specify the list of items to be received from the supplier
Select the “View Issue List” link at the bottom of the page to specify the list of items to be issued to the supplier
Select the “View Inclusion/Exclusion List” link at the bottom of the page to specify the items to be issued and received from the supplier
Select the “View Terms and Conditions ” link at the bottom of the page to specify the Terms and conditions.
Select the “View Taxes/Charges/Discount Details ” link at the bottom of the page to specify the Tax, charges and discount details.
Select the “View Tax Calculation - Summary ” link at the bottom of the page to view the tax details for the items
Select the “View Quality Attributes ” link at the bottom of the page to specify quality Attributes
Select the “View SCO-SCR Coverage” link at the bottom of the page to specify the subcontract order to subcontract request coverage
Select the “Attach notes ” link at the bottom of the page to attach any notes
Select the “View Earliest Available Date Details” link at the bottom of the page to view the earliest date when the items will be available
Select the “View Disposition Review Details” link at the bottom of the page to view the Disposition details pertaining to the line items
Select the “View Stock status Details” link at the bottom of the page to free stock review details
Select the “View Warehouse Stock Status Details” link at the bottom of the page to view the status of the stock in the warehouse
Select the "Operational Checklist" link to record the check list required for the subcontract order.

Shortclose Subcontract Order – an Overview

The SCO cannot be short closed, if a Goods Receipt has been created for the stock item. The SCO can be short closed only for the balance stock for which the Goods Receipt has not been created.

The system updates the status of the SCO to “Short Closed”, after short closing the SCO. The SCO, once short closed, cannot be used for any transaction. You must specify the “Reason Code” for the SCO(s), which are shortclosed.

Note: To short close a SCO, ensure that all release slips pertaining to the SCO are in “Closed”, “NT Closed”, “Canceled” or “Shortclosed” status.