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This page allows you to select the Subcontract Release Slip (SCRS) for amending. When a SCRS is amended, the system increments the amendment number of the SCRS.
You can directly enter the subcontract release slip code if you know the exact code, or carry out the search using SCRS number, date on which the SC release slip was raised, type of the SC release slip, status of the document. The system displays the subcontract release slips in the multiline as per search criteria.
Select the "Approve SC Release Slip" link under the "Subcontract Release Slip" business component
The “Select SC Release Slip” page appears
Enter the following fields in the header
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SC Release Slip No. |
The unique code identifying the SCRS (Alphanumeric, 18) |
The unique code identifying the subcontract release slip (Alphanumeric, 18) |
Select the “Approve SC Release Slip” link provided on the side, to approve the subcontract release slip
Enter the following in the “Search Criteria” group box, to search for the subcontract release slip. Data entry in the following is optional
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SC Release Slip No. From |
The starting number, in the range of subcontract release slip, from which the SCRS details must be retrieved. (Alphanumeric, 18) You can enter the SCRS number in full or specify it partially using the “*” character. The system retrieves all the subcontract release slip whose SCRS code is similar to the code entered here. Leave this field blank, to retrieve all the SCRSs irrespective of the starting SCRS code |
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SC Release Slip No. To |
The ending number, in the range of subcontract release slip, till which the SCRS details must be retrieved. (Alphanumeric, 18) You can enter the SCRS number in full or specify it partially using the “*” character. The system retrieves all the subcontract release slip whose SCRS code is similar to the code entered here. Leave this field blank, to retrieve all the SCRSs irrespective of the ending SCRS code |
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Created At |
Use the drop-down list box to select the OU where the SCRS is created. The drop-down lists all the “SCRS” OU along with “ALL”. Select “All” to display all the SCRS irrespective of the OU where the SCRS is created |
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Date From |
The starting date, in the range of SCRS dates, from which the SCRS details must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the SCRS that is raised later than this date. Leave this field blank, to retrieve all the SCRS, irrespective of the starting date. |
Note: The date entered in the “Date from” must be less than the “Date to”
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Date To |
The ending date, in the range of SCRS dates, till which the SCRS details must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the SCRS that is raised before this date. Leave this field blank, to retrieve all the SCRS, irrespective of the ending date. |
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Contract Type |
Use the drop-down list box to select the type of SCRS. The options displayed are “Rate”, Quantity”, ”Value” and “All”. Select “All” to retrieve all the SCRS, irrespective of the type of contract |
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Status |
Use the drop-down list box to select the status of the subcontract release slip document. The drop-down lists all the status along with “All”. Select “All” to retrieve all SCRSs, irrespective of the status of the SCRS |
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Folder |
Use the drop-down list box to search by the folder of the SCRS. The drop-down lists the user-defined values for the “SCRS Folder” from the Type Setup Component. By default “All” is displayed. Select “All” to retrieve all SCRS(s), irrespective of the folder of the SCRS |
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Buyer |
Use the drop-down list box to select the unique code identifying the buyer identified for the procurement of the items. The drop-down lists all the valid buyer mapped to the login ID entered for the subcontract release slip along with “ALL” option. Select “All” to retrieve all SCRSs, irrespective of the buyer of the SCRS |
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Supplier Code |
The unique identifying the supplier of the SCRS (Alphanumeric, 16) You can enter the supplier code in full or specify it partially using the “*” character. The system retrieves all the SCRSs containing supplier code similar to the code entered here. Leave this field blank, to retrieve all the SCRSs, irrespective of the supplier. |
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Name |
The name of the supplier. You can enter the supplier name in full or specify it partially using the “*” character. The system retrieves all the SCRSs containing supplier name similar to the name entered here. Leave this field blank, to retrieve all the SCRSs, irrespective of the name of supplier |
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Source |
Use the drop-down list box to select the source where the SC release slip was released. |
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Value From |
The starting SCRS value in the range of the SCRS value from which the subcontract release slip details needs to be fetched (Integer). Leave this field blank, to retrieve all the SCRSs, irrespective of the starting value of the subcontract release slip |
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Value To |
The ending SCRS value in the range of SCRS value till which the SCRS details needs to be fetched (Integer). Leave this field blank, to retrieve all the SCRSs, irrespective of the ending value of the subcontract release slip. |
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Currency |
The transaction currency of the subcontract release slip (Alphanumeric, 5). You can enter the currency in full or specify it partially using the “*” character. The system retrieves all the subcontract release slip whose currency is similar to the one entered here. Leave this field blank, to retrieve all the SCRSs irrespective of the currency |
Click the “Search” pushbutton, to retrieve the details in the multiline.
The system displays the following information in the “Search Results” group box
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SC Release Slip No. |
The unique code identifying the subcontract release slip. |
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Date |
The creation date of the subcontract release slip |
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Contract Type |
The type of the subcontract release slip. The different types are rate, quantity and value |
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Status |
The status of the subcontract release slip |
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Folder |
The folder of the of the SCRS |
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Value |
The total value of the SC release slip |
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Currency |
The transaction currency of the SCRS |
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Supplier Code |
The unique identifying the supplier of the SCRS |
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Name |
The name of the supplier |
Enter the following fields in the “Search Results” multiline
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Approval Date |
The date on which the SC release slip release slip is approved for further processing (Date Format) |
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Remarks |
Remarks if any pertaining to the approval or return of the SC release slip (Alphanumeric, 256). This cannot be blank if the SC release slip is returned |
Check the box in the “Select” column of the multiline, to select the SCRS to be returned or approved
Click the “Approve SC Release Slip” pushbutton at the bottom of the page to approve the selected SCRS
If all the mandatory information has been entered and validated the status of the subcontract release slip is set to "Open" upon creation of the document
The schedule at the warehouse level in the “Subcontract Request” component is updated to the quantity approved in the subcontract release slip
The utilized amount of the budget in the “Budget” component identified by the budget id is updated with amount associated with the item or item group, supplier, utilization OU, supplier OU combination and period wise allocation which ever is applicable
The “Allocated Quantity” and “Allocated Value” field associated to the OU to which the items are allocated in the BSCO component is reduced to extent approved in this page
The disposition table for the all the disposition able line items in the “Disposition component” is updated with the firm entry to the extent of the approved quantity of the line item
An auto invoice is generated for the total value of those line items with two-way matching type and if auto invoicing is set to “Yes”
Click the “Return SC Release Slip” pushbutton at the bottom of the page to return the SC release slip
The status of the document is changed to “returned”
