Shortclose Select Subcontract Request

Select Subcontract Request

This page allows you to select the subcontract Request for shorclosing the subcontract request. Tell me more...

Select the “Short Close Subcontract Request” link under the “Subcontract Request” business component.

The “Select Subcontract Request” page appears.

Enter the following:

SCR No.

The unique code identifying the SCR (Alphanumeric, 18)

Select the “Shortclose - Subcontract Request” link provided alongside to SCR No. to Shortclose the specified Subcontract Request.

Enter the following in the “Search Criteria” group box, to search for the Subcontract Request:

SCR No. From	The starting number, in the range of subcontract Request numbers, from which the subcontract Request details must be retrieved. (Alphanumeric, 18). You can enter the SCR number in full or Shortclose it partially using the “*” character. The system retrieves the Subcontract Request(s) whose SCR code is similar to the code entered here.
SCR No. To	The ending number, in the range of subcontract Request numbers, till which the subcontract Request details must be retrieved. (Alphanumeric, 18). You can enter the SCR number in full or Shortclose it partially using the “*” character. The system retrieves the Subcontract Request(s) whose SCR code is similar to the code entered here.
Requester ID	Identification number of the Requestor who creates the SCR document.
SCR Date From	The starting date, in the range of subcontract Request dates, from which the subcontract Requests details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the subcontract Requests that are raised later than this date. Leave this field blank, to retrieve all the SCRs, irrespective of the starting date.

Note: The date entered in the “SCR Date from” must be less than the “SCR Date to”

SCR Date To	The ending date, in the range of subcontract Request dates, until which the subcontract Requests details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the subcontract Requests that are raised later than this date. Leave this field blank, to retrieve all the SCRs, irrespective of the starting date.
Folder	Use the drop-down list box to select the folder in which the SCR related documents are present.
Status	Use the drop-down list box to select the status of the SCR document. The drop-down lists the “Authorized”, and “All”. Select “All” to retrieve all SCRs, irrespective of the status of the SCR.
Mode	Use the drop down list to select “Normal” or “Express”. If “Normal is selected” the SCR goes through all the phases which it has to cover. If “Express” is selected, the SCR after approval is converted to Subcontract Order (SCO).
Type	Use the drop-down list box to select the type of Subcontract Request.
	Service - This involves the process of servicing a particular item. When this type is selected the warehouse code should not be specified to stock items.
	Conversion - This involves the process where an item is processed by the subcontractors to arrive at a new item
Order At	Use the drop down list box to select the Organizational Unit (OU) in which the order was placed.
Receipt At	The OU in which the customer receives the goods.
Ref. Doc. Type	Use the drop down list box to select the reference document type.
Ref. Doc. No.	The Unique identification number of the reference document.
Value From	The value of the SCR document from which is mentioned.
Value To	The value of the items present in the SCR document is mentioned.

Click the “Search” pushbutton, to retrieve the details in the multiline.

The System displays the following information in the “Search Results” multiline:

SCR No.	A unique code identifying the Subcontract Request. This field appears as a hyperlink and can be accessed to change the status of that particular Subcontract Request.
SCR Date	The date on which the SCR was raised
Folder	The Name of the folder in which the SCR related document is present.
SCR Status	The status of the SCR document is displayed.
Mode	The classification of the SCR document by which the company refers.
SCR Value	The Value of the items present in the SCR document is displayed.

Enter the following:

Reason Code	Code or identification number of the reason, which states the reason for short closing the document. This reason is populated from Type-Set up component.
	Help Facility Available

The system displays the following:

Description	Textual description associated with the reason code, stating the reason for which the status is changed.
Type	The Type of Subcontract Request is displayed.
Origin	Indicates the origin.
Order At	The name of the OU in which the order is placed is displayed.
Receipt At	The name of the OU, where the goods are delivered.
Ref. Doc. Type	The Type of the reference document is displayed.
Ref. Doc. No.	The Unique identification number of the reference document.

Check the box in the “Select” column of the multiline, to mark the Subcontract Request for canceling.

Click the “Shortclose SCR” push button to cancel the selected Subcontract Requests.

Select Subcontract Request

You can directly enter the subcontract Request code if you know the exact code, or carry out the search using SCR number, date on which the SCR was raised, type of the SCR, status of the document. The system displays the SCR in the multiline as per search criteria.

Only the SCRs, which are in the “Approved” status, can be short closed. Upon short closure, the status of the SCR(s) is set to “Short Close”. If there is a Subcontract Order/Release Slip, which is raised and covers some quantity for this SCR then the SCR can only be short closed up to the extent of the uncovered quantity.The system stores the login user ID and the server date along with the modification details.