View Recurring Expense Invoice Template

This activity allows you to View a Recurring Expense Invoice template that is used to raise Supplier Expense Invoices to suppliers on a periodical basis. This template holds all the common details pertaining to the Expense Invoice. The Invoices are created periodically based on the information available in this template. You can also view all the Invoices that are generated from the template.

Select the “View Recurring Expense Invoice Template” link under the “Supplier Direct Invoice” business component.

The “View Recurring Expense Invoice Template” page appears.

Enter the following fields in the “Template Information” group box:

Template No.

A unique number identifying the Recurring Expense Invoice Template (Alphanumeric, 18). This number will be automatically generated if the “Numbering Type” is not set to “Manual”. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Document Numbering Class” business component.

Help facility available.

The system displays the following field.

Status

The status of the Recurring Expense Invoice Template. The various statuses for the Recurring Expense Invoice Template are

Active – On Creation it will be saved in Active Status

Deleted –when deleted is in “Deleted” status

The system displays the following fields in the “Invoice Information” group box:

Finance Book	The code identifying the finance book in which the account postings have been made
Frequency	The frequency with which the Notes has been generated
Start Date	The start date of the period in which Notes has been generated.
End Date	The end date of the period in which Notes has been generated

The system displays the following fields in the “Supplier Information” group box:

Supplier Registered At	The code identifying the organization unit in which the supplier has been created.
Supplier Code	The code identifying the supplier.
Supplier Name	The name of the supplier.
Pay To Supplier Code	The code identifying the supplier to whom the payment can be made.
Pay To Supplier Name	The name of the supplier to whom payment can be made.
Supplier Invoice No.	The number identifying the invoice that has been issued by the supplier.
Supplier Account Code	The Supplier Control Account code to which the postings should happen.
Account Description	The description of the Supplier Account Code.
Supplier Invoice Amount	The amount for which the supplier invoice has been raised.

The system displays the following in the “Payment Information” group box:

Currency	The code identifying the currency in which the invoice has been created.
Exchange Rate	The exchange rate of the invoice currency with respect to the base currency of the company if they are different. “1” (one) will be displayed if the invoice currency and the base currency are the same.
Payment Processing Point	The code identifying the organization unit from which the payment for the invoice must be released.
Electronic Payment	Indicates whether an electronic payment can be made for the invoice.
Payment Method	Indicates the method in which the payment must be made to the supplier. It could be “ESR”, “ESR+”, “LSV”, “LSV+”, “Regular” or “Specific Bank”.
Payment Type	The type of payment made. It could be "Cash" or "Credit".
Pay Mode	Indicates the mode in which the payment has to be made to the supplier. It could be “Check”, “Demand draft”, “Pay Order” , etc
Cash Code	The cash code in which the payment has been made for the Invoice.
Description	The description of the cash code.
Payment Priority	Indicates the priority that has been accorded to the invoice. It could be “High”, “Medium” or “Low”.
Pay Term	The code identifying the pay term.
Comments	Any observations or remarks regarding the Expense invoice.
Total Invoice Amount	The total invoice amount.
Round Off Amount	Round off amount (if any) for the invoice.
Corrected Round Off Amount	Modified Round Off Amount i.e. the Round off amount considered for postings.

The system displays the following in the "Project Information” group box:

Project OU	The Organization Unit in which the Project Code has been created
Project /Sub-Project Code	The code Identifying the Project /Sub-project to which the transaction is associated.
Project /Sub-Project Description	The description of the project / sub-project.

The system displays the following in the “Expense Information” multiline:

Line No.	The number identifying the line in which the expense details are available in the invoice.
Expense	The code identifying the description of the expense.
Usage ID	The code identifying the usage that has been mapped to the account code.
Account Code	A code identifying the accounting code that has been mapped to the usage ID given.
UOM	The unit of measurement of the expense.
Qty.	The number of units of the item that is invoiced.
Rate	The price of one unit of the item.
Rate Per	The number of items, which when put together, makes one unit of the item that is invoiced.
Amount	The amount invoiced for the expense.
Remarks	Any observations or comments regarding the expense available in the line.
Cost Center	The code identifying the cost center to which the “Supplier Payable Account” has been mapped.
Analysis Code	The analysis code to which the “Supplier Payable Account” is mapped.
Sub-Analysis Code	The sub-analysis code to which the analysis code is mapped.
Destination Company	The destination company for the INTERCOMP usage transactions.
Destination OU	The destination OU of the auto generated Inter FB JV.
Destination FB	The destination FB of the auto generated Inter FB JV.
Destination Usage ID	The account code pertaining to that Usage ID, for which the InterFB JV will be generated.
Destination Cost Center	The cost center to which the amount must be posted for the Account Code belonging to Destination Usage.
Destination Analysis Code	The analysis code to which the account Code belonging to Destination Usage is mapped in the "Assign Analysis Code" activity of the "Account Based Budgeting" business component.
Destination Sub Analysis Code	The sub analysis code, which is mapped to the Destination analysis code in the "Assign Sub Analysis Code" activity of the "Account Based Budgeting" business component.
Inter Finance Book JV No.	The auto generated InterFB Journal Voucher number.
CFS Ref. Doc. OU	The OU in which the CFS reference document has been created.
CFS Ref. Doc. Type	The CFS reference document Type. The values would be "Application", "Auction" Or "ESC"
CFS Ref. Doc. No.	The unique transaction number to which all Container Freight Station transactions are linked.
Usage Description	The textual description of the Usage id.
Account Description	The textual description of the account code.

Note: CFS Ref. Doc. OU. CFS Ref. Doc. Type and CFS Ref. Doc. No. columns will be enabled only when the IPS parameter "Container Freight Station Applicability" is set as "Yes".

The system displays the following.

Created By	The login ID of the user who created the expense invoice.
Created Date	The date on which the expense invoice was created.
Last Modified By	The login ID of the user who modified the expense invoice.
Last Modified Date	The date on which the expense invoice was modified.

To proceed, carry out the following

Select the “View Recurring Expense Invoices” link at the bottom of the page to view the expense invoice generated for the template.