Selecting vouchers for modification

This page allows you to select a sundry payment voucher for modification. You can enter the voucher number and payment category if you are aware of it or search for a voucher based on the voucher details. The system retrieves the vouchers based on the search conditions. This page allows you to delete multiple vouchers. The system updates the status of voucher to “Deleted” after deletion.

Select the “Edit Voucher” link under the “Sundry Payment” business component.

The “Select Voucher” page appears.

Enter the following fields if you are aware of the voucher that you want to modify:

Voucher No.	A unique number identifying the voucher (Alphanumeric, 18). Mandatory.
Payment Category	Use the drop-down list box to select the category to which the payment voucher belongs from "Asset Payment", "Bank Cash Transfer", "Commission Payment", "HR Payment", “Sundry Payment”, "Tax Payment", "Transfer Voucher" and “All”. The system displays "All” by default on launch of the page.

Select the “Edit Voucher” link provided alongside to modify the voucher.
Enter the following fields in the “Search Criteria” group box to search for the voucher that you want to modify. Data entry in the following fields is optional

Voucher No. From	The starting number in the range of voucher numbers that you want to retrieve (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the vouchers that have numbers similar to the value entered here.
To	The ending number in the range of voucher numbers you want to retrieve (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the vouchers that have numbers similar to the value entered here.

Note: The number entered here must be greater than or equal to the number entered in “Voucher No. From” field.

Status	Use the drop-down list box to select the status of the voucher. You can select from “Draft”, “Fresh” or “Returned”. The system displays “All” by default on launch of the page.
Pay Amount From	The starting amount in the range of amounts for which the vouchers have been raised (Decimal). The amount entered here must be greater than zero.

Note: The payment amount entered here must be lesser than or equal to the amount entered in the “To” field.

To	The ending amount in the range of amounts for which the vouchers have been raised (Decimal). The amount entered must be greater than zero and greater than the amount specified in “Pay Amount From” field.
Payee	The person or the organization to which the payment is to be made (Alphanumeric 40).
Pay Date From	The starting date in the range of dates during which the payment has to be made to the payee (Date Format).

Note: If this field is left blank and the date is specified in the “To” field, then the system retrieves all the vouchers starting from the first voucher in the database till the voucher with pay date specified in the “To” field.

To	The ending date in the range of dates in which the payment has to be made to the payee (Date Format).

Note: The date specified here must be greater than the date entered in the “Pay Date From” field.

Pay Currency	Use the drop-down list box to select the code identifying the currency in which the payment is to be made. All the currencies mapped to the login organization unit are available for selection. The system displays “All” by default on launch of the page.
Request Date From	The starting date in the range of dates within which the requisition for payment has been made (Date Format). Mandatory.

To	The ending date in the range of dates within which the requisition for payment has been made (Date Format). The date specified here must be greater than or equal to the date specified in the “Request Date From” field.
Pay Mode	Use the drop-down list box to select the mode in which the payment has to be made. The system displays the values as defined in the "Bank Definition" business component.
Template No. From	The starting code in the range of codes identifying the template based on which the sundry payment voucher has been created (Alphanumeric, 20).
To	The ending code in the range of the codes identifying the template based on which the sundry payment voucher has been created (Alphanumeric 20).
Payment Category	Use the drop-down list box to select the category to which the payment voucher belongs from "Asset Payment", "Bank Cash Transfer", "Commission Payment", "HR Payment", “Sundry Payment”, "Tax Payment", "Transfer Voucher" and “All”. The system displays "All” by default on launch of the page.
Bank/Cash Code	Use the drop-down list box to select the code identifying the bank or cash accounts. These codes must have been defined in the “Create Bank / Cash Details” activity of the “Bank Cash Definition” business component and must be in the “Active” status. The bank / cash codes created in the login organizational unit will be available for selection in the alphabetical order. The system displays “All” by default on launch of the page.
Payment Release Point	Use the drop-down list box to select the organization unit from which the payment has to be released. The system lists all the organization unit, which are mapped to the login organizational unit. The system displays “All” by default on launch of the page.
User ID	The login ID of the user who has raised the payment voucher (Alphanumeric, 30). The system displays the login ID of the currently logged in user by default on launch of the page.
Finance Book	Use the drop-down list box to select the code identifying the finance book in which the invoice posting is to be made. All the finance books that have been mapped to the login organization unit - login user will be available for selection in the ascending order if postings can be made in multiple finance books. The system displays “All” by default on launch of the page. If postings must be made in a single finance book, the book that has been set as default will be displayed. If the book set as default is not mapped for the login user then on launch of the page itself error message will be displayed.
Last Modified By	You can specify the username in this field to retrieve documents that were last modified by the specified User.

Click the “Search” pushbutton to retrieve the voucher details.

The system displays the following in the “Search Results” multiline based on the search criteria entered:

Voucher No.	The number identifying the voucher.
	Data hyperlink available.
Payment Category	The category to which the payment voucher belongs.
Request Date	The date on which the payment voucher was raised.
Pay Currency	The currency in which the payment has to be made.
Pay Amount	The amount to be paid to the supplier.
Pay Date	The date on which the payment must be made to the supplier.
Payee	The person or the organization to which the payment is to be made.
Pay Mode	The mode in which the payment must be made.
Bank/Cash Code	The code identifying the bank, PTT or cash account codes.
Payment Release Point	The organization unit from which the payment has to be released.
Template No.	The number identifying the template if the voucher is generated based on recurring voucher template.
Finance Book	The code identifying the finance book to which the accounting entries must be posted.
Status	The status of the voucher. It could be “Draft”, “Fresh” or “Returned”.

Check the box in the “Select” column of the multiline to mark the voucher for deletion.
Click the “Delete Vouchers” pushbutton to delete the vouchers.

Note: Atleast one row in the multiline must be marked for deletion.

The voucher must be in “Draft”, “Fresh” or in “Returned” status before deletion.

Status Updation

The system updates the status of voucher as “Deleted”.

The system stores the login ID of the user and the system date along with the deleted details.