Selecting vouchers for viewing

This page allows you to search and select a voucher for viewing. You can view vouchers of any status. You can directly enter the voucher no if you are aware of it or you can carry out the search using the voucher details. The system retrieves the vouchers based on the search criteria.

Select the “View Voucher” link under the “Sundry Payment” business component.

The “Select Voucher” page appears.

Enter the following fields if you are aware of the number identifying the voucher that you want to view:

Voucher No.	A unique number identifying the voucher (Alphanumeric, 18).
Payment Category	Use the drop-down list box to select the category to which the voucher that you want to view belongs. You can select from "Asset Payment", "Bank Cash Transfer", "Commission Payment", "HR Payment", “Sundry Payment”, "Tax Payment", "Transfer Voucher" and “All”. The system displays "All” by default on launch of the page.

Select the “View Voucher” link provided alongside to view the voucher specified.
Enter the following fields in the “Search Criteria” group box to search for the voucher. Data entry, in the following fields is optional.

Voucher No. From	The starting number in the range of voucher numbers you want to retrieve for viewing (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the vouchers that have numbers similar to the value entered here.
To	The ending number in the range of voucher numbers you want to retrieve for viewing (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the vouchers that have numbers similar to the value entered here.

Note: The number entered here must be greater than or equal to the number entered in “Voucher No. From” field.

Status	Use the drop-down list box to select the status of the voucher. You can select from “Draft”, “Fresh”, “Requested”, “Deleted”, “Returned”, “Reversed”, “Held” or “All”. The system displays “All” by default on launch of the page.
Pay Amount From	The starting amount in the range of amounts for which the vouchers have been created (Decimal). The amount entered must be greater than zero.

Note: The payment amount entered here must be lesser than or equal to the amount entered in the “To” field.

To	The ending amount in the range of amounts for which the payment vouchers have been created (Decimal). The amount entered must be greater than zero and greater than the amount specified in “Pay Amount From” field.
Payee	The payee to whom the payment is made (Alphanumeric 40).
Pay Date From	The starting date in the range of dates during which the payment has to be made to the payee (Date Format).

Note: If this field is left blank and the date is specified in the “To” field, then the system retrieves all the vouchers starting from the first voucher in the database till the voucher with pay date specified in the “To” field.

To	The ending date in the range of dates in which the payment has to be made to the payee (Date Format).

Note: The date specified here must be greater than the date entered in the “Pay Date From” field.

Pay Currency	Use the drop-down list box to select the code identifying the currency in which the payment is to be made. All the currencies mapped to the login organization unit are available for selection. The system displays “All” by default on launch of the page.
Request Date From	The starting date in the range of dates within which the requisition for payment has been made (Date Format). Mandatory.

To	The ending date in the range of dates within which the requisition for payment has been made (Date Format). The date specified here must be greater than or equal to the date specified in the “Request Date From” field.
Pay Mode	Use the drop-down list box to select the mode in which the payment has to be made. The system displays the values as defined in the "Bank Definition" business component.
Template No. From	The starting code in the range of codes identifying the template based on which the payment voucher has been created (Alphanumeric, 20).
To	The ending code in the range of the code identifying the template based on which the payment voucher has been created (Alphanumeric 20).
Payment Category	Use the drop-down list box to select the category to which the voucher that you want to view belongs. You can select from "Asset Payment", "Bank Cash Transfer", "Commission Payment", "HR Payment", “Sundry Payment”, "Tax Payment", "Transfer Voucher" and “All”. The system displays "All” by default on launch of the page.
Bank/Cash Code	Use the drop-down list box to select the code identifying the bank and cash accounts. These codes must have been defined in the “Create Bank / Cash Details” activity of the “Bank Cash Definition” business component and must be in the “Active” status. The bank / cash codes created in the login organizational unit will be available for selection in the alphabetical order. If electronic payment is applicable then the PTT codes will also be loaded for selection.
Payment Release Point	Use the drop-down list box to select the organization unit from which the payment has to be released. The system lists all the organization unit, which are mapped to the login organizational unit. The system displays “All” by default on launch of the page.
User ID	The login user ID of the person who has raised the payment voucher (Alphanumeric, 30). The system displays the login ID of the currently logged in user by default on launch of the page.
Finance Book	Use the drop-down list box to select the code identifying the finance book to which the financial transactions are posted. All the finance books that have been mapped to the login organization unit will be available for selection in the ascending order if postings can be made in multiple finance books. If postings can be made only in one finance book then the book that has been set as default will be displayed.
Last Modified By	You can specify the username in this field to retrieve documents that were last modified by the specified User.

Click the “Search” pushbutton to retrieve the voucher details.

The system displays the following fields in the “Search Results” multiline:

Note: The system retrieves the vouchers based on the search criteria.

Voucher No.	The number identifying the voucher.
	Data hyperlink available.
Payment Category	Indicates the category to which the voucher belongs.
Request Date	The date on which the payment voucher was raised.
Pay Currency	The code identifying the currency in which the payment has to be made.
Pay Amount	The amount to be paid to the payee.
Pay Date	The date on which the payment must be made to the payee.
Payee	The person or the institution to which the payment is to be made.
Pay Mode	The mode in which the payment must be made.
Bank/Cash Code	The code identifying the bank, cash or PTT accounts.
Payment Release Point	The organization unit from which the payment has to be released.
Template No.	The code identifying the template based on which the voucher is generated.
Finance Book	The code identifying the finance book to which the financial entries are posted.
Status	The status of the voucher to be viewed which could be in “Draft”, “Fresh”, ”Requested”, “Held”, “Released”, “Deleted” or “Reversed”.

Check the box in the “Select” column of the multiline to view the voucher.

Note: Atleast one row in the multiline must be marked for viewing.