Transport Schedule

This activity allows you to schedule the vehicles against a transport requirement document number. You can allocate the vehicles from the vehicle master for this schedule purpose. Based on the Day Type, Route, Shift combinations, you can map the vehicles. You can even un map the already mapped vehicle(s) and mapping once again the requirement to a new vehicle can be possible. You can also view the scheduled details on vehicle wise, route wise, passenger wise, shift wise and driver wise in the vehicle plan tab.

Select the “Transport Schedule” activity under the "Transport Planning” business component.

The “Transport Schedule” page appears.

Note: Clicking this icon available near certain fields takes you to the help page of the respective field.

The system displays the following.

Status

The status of the schedule number. The status can be “Fresh”, or “Confirmed” or “Under Amendment”.

Enter the following details:

Schedule No.

A unique number identifying the transport schedule for which you wish to schedule the vehicles.

Note: On entering the Schedule Number, the system displays the unmapped details in the Vehicle Mapping tab.

Enter the following details:

Document No.	A unique number identifying the transport requirement details. This should be in Confirmed status. Mandatory.
Revision No.	Use the drop-down list box to view the transport schedule revisions.
Date	The date on which the schedule is created.

The system displays the following.

Vehicle Type

The vehicle type identified for the transport schedule.

Note: This field is visible when the mode is selected as “Vehicle Wise”.

The system displays the following.

Operating Unit	The operating unit in which the schedule can be possible.
Year	The year for which the schedule is required.
Month	The month for which the schedule is required.
Date From	The date from which the transport schedule is required.
Date To	The date until which the transport schedule is required.

Tab: Allotted Vehicles

Enter the following details in the multiline:

Vehicle No.

A unique number identifying the vehicle for which you wish to schedule against a requirement. This should be Active in status.

The system displays the following details in the multiline.

Vehicle Nature	The vehicle nature as defined in the Maintain Codes activity of TMS Common Master component.
Vehicle Model	The vehicle nature as defined in the Maintain Codes activity of TMS Common Master component.
Vehicle Group	The vehicle group as defined in the Maintain Codes activity of TMS Common Master component.
Available Capacity	The vehicle seating capacity.

Enter the following details in the multiline:

Supplier Code	A unique code identifying the supplier, if the vehicle is hired.
Contract No.	A unique code identifying the contract number. Mandatory, if the vehicle is hired.
Contract Line No.	A unique code identifying the line level details of the contract no. Mandatory, if the vehicle is hired.

The system displays the following details in the multiline.

Rate	Indicates the vehicle hired rate mentioned in the contract.
UOM	The unit of measurement of the rate.
Remarks	Any remarks pertaining to the vehicle.

Tab: Vehicle Mapping

Select the following:

Day Type	Use the drop-down list box to select the day type. The combo is loaded with “Regular”, “Regular Exploded” and “Exceptional”. The system displays “Regular” by default on launch of the page.
Date	Use the drop-down list box to select the date for which you wish to allocate the vehicle.

Note: “Date” control is visible when “Day Type” is selected as “Exceptional” and “Regular Exploded”.

The system displays the following details.

Seq No.	A unique number identifying the route sequence.
Shift	The shift specified in the document.
Route	A unique number identifying the route.
Passenger Type	The passenger type for whom the transport schedule has to be allotted.
Head Count	Number of people associated with the requirement document number.
Vehicle No.	A unique number identifying the vehicle.
Vehicle Nature	The nature of the vehicle as defined in the Maintain Codes activity of TMS Common Master component.
Seating Capacity	The seating capacity of the vehicle.
Vehicle Type	The vehicle type as defined in the Maintain Codes activity of TMS Common Master component.
Vehicle Model	The vehicle model as defined in the Maintain Codes activity of TMS Common Master component.

Click “Allocate” pushbutton to allocate.

The system allocates the details and refreshes both the multilines with remaining un-mapped details.

Tab: Vehicle Plan

Select the following details:

Mode	Use the drop-down list box to select the mode. The combo is loaded with “All”, “Vehicle Wise”, “Route Wise”, “Passenger Wise”, “Shift Wise” and “Driver Wise”. The system displays “All” by default on launch of the page.
Vehicle No.	Use the drop-down list box to select the vehicle number for which you wish to deallocate the details.

The system displays the following details.

Route No.	Use the drop-down list box to select the route for which you wish to view the details.
Passenger Type	Use the drop-down list box to select the passenger type for which you wish to view the details. The combo is loaded with “Management Staff”, “Workmen” and “Visitor”.

Select the following details.

Shift	Use the drop-down list box to select the shift for which you wish to view the details.
Driver Code	Use the drop-down list box to select the driver code for which you wish to view the details.

The system displays the following details.

Vehicle No.	A unique number identifying the vehicle.
Vehicle Category	The vehicle category as defined in the Maintain Codes activity of TMS Common Master component.
Passenger Type	The passenger type for whom you wish to view the details.
Date	The date on which the plan has to be deallocated.
Shift	The vehicle shift as defined in the Maintain Codes activity of TMS Common Master component.

Enter the following details:

Driver Code	A unique code identifying the driver of the vehicle.
Driver Name	The driver name of the vehicle.

The system displays the following details.

Shift Start Time	The time at which the shift starts.
Shift End Time	The time at which the shift ends.
Route No.	A unique number identifying the vehicle route.
Allocated Capacity	The number of vehicles allocated.
Available Capacity	The number of vehicles available.
Vehicle Reporting Time	The time at which the vehicle has to be reported.
Route Points	The vehicle route points as defined in the Route Master of TMS Common Masters component.
Distance From Origin	The distance in terms of Kilometers from the origin place.
Trip No.	A unique number identifying the trip.
Trip Status	The status of the trip. The status can be “Fresh”, “Confirmed”, “Short-Closed” or “Under Amendment”.

Click “Deallocate” pushbutton to deallocate.

The system loads the respective deallocated dates in the “Date” field against the “Regular Exploded” field.

Note: The “Deallocate” pushbutton is visible when the mode is selected as “Vehicle Wise”.

The system refreshes the multiline with the allocated details.

The system displays the following.

No: of Vehicles	The number of vehicles which has been mapped.
No: of Owned Vehicles	The number of owned vehicles which has been mapped.
No: of Leased Vehicles	The number of leased vehicles which has been mapped.
No: of Passengers	The number of passengers for which the schedule has been scheduled.
No: of Routes	The number of routes for which the schedule has been done.
Cumulative Days Shifts	The total sum of the shift days for which the schedule has been done.
Cumulative Km	The total sum of the kilometer for which the schedule has been done.

Click “Maintain” pushbutton to maintain the schedule number.

The system creates a unique schedule number in fresh status.

Click “Confirm” pushbutton to confirm the schedule number.

The system updates the schedule number status as confirmed and generates the unique trip number for the mapped vehicle numbers in fresh status.

Note: Only “Fresh” status of the schedule number can be confirmed.

Click “Delete” pushbutton to delete the schedule number.

The system updates the schedule number status as deleted.

Note: Only “Fresh” status of the schedule number can be deleted.

Click “Amend” pushbutton to amend

The system updates the schedule number status as “Under Amendment”.

Note: Only “Confirmed” status of the schedule number can be amended.

Click “Cancel” pushbutton to cancel

The system updates the schedule number status as “Cancelled”.

Note: Only “Confirmed” status of the schedule number can be cancelled.

The system displays the following details in the “Data History” group box.

Created By	The name of the person who created the transport schedule details.
Created Date	The date on which the transport schedule details were created.
Modified By	The name of the person who modified the details.
Modified Date	The date on which the schedule were modified.