Maintain Supplier Registration Details

This activity allows you to maintain the registration details of the supplier. You can specify the details of Tax Clearance, Board-Based Black Economic Empowerment (B-BBEE) Certificate, the type of registration and the company classification as “Manufacturer” or “Supplier” or “Professional Service Provider” or “Other Service”. If the supplier wants to declare the interest, you can attach the document details for the declared interest. You can also provide the family and friends details if they are related to the company by any means during the time of registration. You can provide the bank details in which the supplier has the account. You can also provide the shareholder details and shareholders percentage of ownership in the company. Also the details regarding Municipal information, consumer account no. details can be captured.

Select the “Specify Supplier Registration Details” link at the bottom of the “Create Supplier” activity.

The “Maintain Supplier Registration Details” page appears.

When the supplier is from South African countries

The system displays the following in the “Supplier Details” group box:

Supplier Code	The unique code identifying the supplier for whom the registration details are maintained.
Supplier Name	The name of the supplier.
Status	The status of supplier’s registration document. The status can be “Active” or “Draft”.

Enter the following details in the “Supplier Registration Details” group box:

Tax Clearance Available	Use the drop-down list box to specify whether the tax clearance is available or not for registration. The combo is loaded with “Yes” and “No”. The system displays “No” by default on launch of the page.
Tax Clearance Certificate No.	The unique number identifying the tax clearance certificate. Mandatory when Tax Clearance Available is selected as “Yes”.
Region	Use the drop-down list box to select the region to which the supplier belongs. The combo is loaded with “Municipality” and “Others”. The system displays “Municipality” by default on launch of the page.
Tax Clearance Expiry Date	The date on which the tax clearance gets expired. Mandatory when Tax Clearance Available is selected as “Yes”.
Company Registration No.	The unique number indicates that the company has been registered.
Income Tax Reference No.	The unique reference number identifying Income Tax for the registration.
VAT Registration No.	The unique registration number identifying VAT (Value Added Tax) for the registration.
State Service	Use the drop-down list box to specify whether the supplier has the provision to merchandise in other states or not. The combo is loaded with “Yes” and “No”. The system displays “No” by default on launch of the page.
State Service Details	The detailed description of the state in which the supplier has the provision for merchandizing. Mandatory when State Service Details is selected as “Yes”.
B-BBEE Certificate Available	Use the drop-down list box to specify whether B-BBEE (Board-Based Black Economic Empowerment) certificate is available or not for the registration. The combo is loaded with “Yes” and “No”. The system displays “No” by default on launch of the page.
B-BBEE Certificate No.	Indicates the certificate number provided in the B-BBEE certificate. Mandatory when B-BBEE Certi Available is selected as “Yes”.
B-BBEE Certificate Expiry Date	The date on which the B-BBEE certificate gets expired. Mandatory when B-BBEE Certificate Available is selected as “Yes”.
B-BBEE Certificate Status Level	Use the drop-down list box to select the B-BBEE (Board-Based Black Economic Empowerment) certificate status level. The combo is loaded with the score values.
Registration Type	Use the drop-down list box to select the registration type for the supplier. The combo is loaded with “Partnership”, “Name”, “One Person Business”, “Close Corporation”, “Company”, “Limited” and “Others”.
Social Fund Applicable	Use the drop-down list box to specify whether the social fund is applicable or not. The combo is loaded with “Yes” and “No”. The system displays “No” by default on launch of the page.
Social Fund Percentage	The percentage value for the applicable social fund.
Company Classification	Use the drop-down list box to select the classification for the company. The combo is loaded with “Manufacture”, “Supplier”, “Professional Service Provider” and “Other Service”. The system displays “Manufacture” by default on launch of the page.

Enter the following details in the “Relationships” group box:

Relationship with Municipality	Use the drop-down list box to specify whether the supplier has the relationship with municipality or not. The combo is loaded with options “Yes” and “No”. The system displays “No” by default on launch of the page.
Declaration Of Interest	Select the check box, if you wish to declare any interest for the registration.

Note: If you wish to declare the interest, you have to attach notes related to the interest.

Family	Select the check box, if you wish to specify the family details.
Family Details	The description of family details.
Friends	Select the check box, if you wish to specify the friend’s details.
Friends Details	The description of friend’s details.
Others	Select the check box, if you wish to specify other details.
Other Details	The description of other details.

Enter the following details in the “Municipal Information” group box:

Municipality	The municipality details of the supplier, if supplier has account in municipality like water bill, electricity no, registered account number.
Consumer Account No.	The unique account number of the consumer.
Stand No./ ERF (Please Clarify)	The unique number identifying the stand number of the municipality.

Enter the following details in the “Bank Information” group box:

Bank Name	The name of the bank in which the supplier has the account.
Branch Code	The unique code identifying the supplier bank.
Branch Name	The branch name of the bank.
Account Type	The type of account, supplier has in the bank.
Account No.	The unique account number of the supplier.
Supplier Legal Name	The name of the supplier.

Enter the following details in the “Shareholders” multiline:

Name	The unique name of the shareholder.
ID Number	The unique identification number of the shareholder.
Position	Indicates the position of the shareholder.
Citizen of RSA	Indicates that the shareholder is citizen of RSA or not.
Youth	Indicates the youth details if the shareholder is youth.
Women	Indicates the women details if the shareholder is women.
Disabled	Indicates the disabled details if the shareholder is disabled.
%Ownership	The shareholders percentage of ownership in the company.

When the supplier is from Non South African countries

The system displays the following in the “Supplier Details” group box:

Supplier Code	The unique code identifying the supplier for whom the registration details are maintained.
Supplier Name	The name of the supplier.
Status	The status of supplier’s registration document. The status can be “Active” or “Draft”.

Enter the following details in the “Supplier Registration Details” group box:

Company Registration No.	The unique number indicates that the company has been registered.
Registration Type	Use the drop-down list box to select the registration type for the supplier. The combo is loaded with “Partnership”, “Name”, “One Person Business”, “Close Corporation”, “Company”, “Limited” and “Others”.
Company Classification	Use the drop-down list box to select the classification for the company. The combo is loaded with “Manufacture”, “Supplier”, “Professional Service Provider” and “Other Service”. The system displays “Manufacture” by default on launch of the page.

Enter the following details in the “Bank Information” group box:

Bank Name	The name of the bank in which the supplier has the account.
Branch Code	The unique code identifying the supplier bank.
Branch Name	The branch name of the bank.
Account Type	The type of account, supplier has in the bank.
Account No.	The unique account number of the supplier.
Supplier Legal Name	The name of the supplier.
IFSC Code	A unique Indian Financial System Code (IFSC) code of the bank.
IBAN No.	A unique International Bank Account Number (IBAN) number of the bank.
BIC No./Swift No.	Business Identifier Code (BIC) number / Society for Worldwide Interbank Financial Telecommunication (SWIFT) number provided to the bank.
City of Bank	The name of the city to which the bank belongs.

Enter the following details in the “Shareholders” multiline:

Name	The unique name of the shareholder.
ID Number	The unique identification number of the shareholder.
Position	Indicates the position of the shareholder.
Citizen of RSA	Indicates that the shareholder is citizen of RSA or not.
Youth	Indicates the youth details if the shareholder is youth.
Women	Indicates the women details if the shareholder is women.
Disabled	Indicates the disabled details if the shareholder is disabled.
%Ownership	The shareholders percentage of ownership in the company.

Click the “Maintain” pushbutton to save the details.

The system updates the Supplier’s Registration Details status to “Active”, if the supplier’s company registration document date is less than or equal to the Tax Clearance Expiry date.

The system updates the Supplier’s Registration Details status to “Draft”, if the supplier’s company registration document date is greater than Tax Clearance Expiry date.