Maintain Consignment Note

A maintain consignment note offers the ability to maintain the consignment note based on the Consignee and Consignor details. It includes activities like booking information, trip information and charges details. You can maintain the consignment note according to the activities.

Select the “Maintain consignment note” activity under the “TMS Operations” business component.

The “Maintain Consignment page appears.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

To create a new maintain consignment note details

Enter the following details in the header:

Status	Use the drop-down list box to specify the status. The system provides the options “Active” and “Inactive”. Set the status as “Inactive” if you wish to disable the procedure from any future reference from other activities. The system displays “Active” by default.
Consignment Note Number	The unique number that identifies the consignment note.
Consignment Note Date	The date at which the consignment note is created.
Numbering Type	Use the drop-down list box to select the numbering type. The combo is loaded with the Values “CON01”, “EAM/GST/”, “MANUAL”.
Reference Doc Type	Use the drop-down list box to select the reference document type. The combo is loaded with the values “SLA”, “NONE”.
Reference Doc No	The unique number that identifies the reference document.
Reference Doc Date	The date at which the reference document number is created.
Line No.	Use the drop-down list to select the line number. The combo is loaded with the already created values.
Revision No.	The revision number if you wish to track the changes done on the consignment note.
CN Type	Use the drop-down list box to select the CN type. The combo is loaded with the values “Collect” and “Cash”.
Service Type	Use the drop-down list box to select the type of the service. The combo is loaded with the values “Domestic” and “International”.
Quotation No	On selection of service type, the system displays the quotation number.
Customer Code	The unique code that identifies the customer.
Customer Name	On selection of the customer code, the system displays the customer name.
Loading Un Loading Job Order	Use the drop-down list box to select the loading unlading job order.

This page consists of the following tabs:

Consignor Consignee Details
Booking Information
Trip Information
Charges Details

Tab – Consignor Consignee Details

Enter the following details in the “Consignee Details” group box:

Consignee Code	The unique code that identifies the consignee.
Consignee Name	On selection of the consignee code, the system displays the consignee name.
Delivery Address ID	The unique Id that identifies the delivery address.

On selection of delivery address Id, the system displays the following:

Address Line No1	The first line number of the delivery address.
City	The name of the city.
State	The name of the state.
ISO Country Code	The ISO number identifying the country code.
Phone NO	The phone number of the consignee.
Mobile	The mobile number of the consignee.
Email	The email address of the consignee.

Enter the following details in the “Consignor Details” group box:

Consignor Code	The unique code that identifies the consignor.
Consignor Name	On selection of the consignor code, the system displays the name of the consignor.
Shipping Address ID	The unique Id that identifies the shipping address.

On selection of Shipping Address Id, the system displays the following:

Address Line No1	On selection of the shipping address, the system displays the address line number.
City	On selection of the shipping address, the system displays the name of the city.
State	On selection of the shipping address, the system displays the name of the state.
ISO Country Code	The ISO number identifying the country code.
Phone NO	On selection of the shipping address, the system displays the phone number.
Mobile	On selection of the shipping address, the system displays the phone number.
Email	On selection of the shipping address, the system displays the email address.

Tab – Booking Information

Enter the following details in the “Booking Information” multiline:

From Location	The location from which the booking is started.
To Location	The location till which the booking is ended.
Load Type	Use the drop-down list box to select the load type. The combo is loaded with the values “FTL” and “LTL”.
Commodity Type	Use the drop-down list box to select the commodity type. The combo is loaded with the values “Commodity Type1” and “Commodity Type2”.
Commodity Description	The textual description of the commodity.
No Of Packages	The number of packages to be entered.
UOM	A unique code identifying the UOM.
Quantity	The quantity of the item is to be specified.
UOM	The unit of measurement of the quantity.
Weight	The exact weight of the item is to be specified.
UOM	The unit of measurement of the weight.
Volume	The volume of the item is to be entered.

The system displays the following:

UOM	The unit of measurement of the volume.
Actual Picked UP Date and Time	The actual picked up date and time of the item.
Picked Up Location	The location from which the item is picked.
POD Status	The proof of delivery status is displayed once the item is delivered.

Tab – Trip Information

Enter the following details in the “Trip Information” multiline:

Vehicle No.	A unique code that identifies the vehicle.
Vehicle Type	The type of the vehicle is to be entered.
Driver Name	The name of the driver is specified for the trip.
Driver Contact No	The contact number of the driver is specified for the trip.
Trip Log No	The trip log number is specified.

Tab – Charges Details

Enter the following details in the “Charges Details” multiline:

Item Code	A unique code that identifies the item.
Description	On selection of the item, the system displays the description of the item.
Unit	The unit of the item is to be entered.
UOM	The unit of measurement of item.
Rate	The rate of the item is to be specified.
Rate Type	Use the drop-down to select the rate type. The combo is loaded with the values “FIXED” and “VARIABLE”.
Amount	The amount of the item is displayed.
Currency	Use the drop-down list box to select the Currency. The combo is loaded with the values “AUD”, “EUR”, “INR” etc.
Bill To Id	The unique Id that refers the invoice number who placed the order.

The system displays the following in the “Proof of Delivery” group box:

POD Status	The status of the POD once the item is delivered.
Received Date and Time	The received date and time once the item is delivered.
Received Person Name	The name of the received person once the item is delivered.
Contact No	The contact number of the received person.

Enter the following details in the “Proof Of Delivery” group box:

Remarks

Any remarks pertaining to the delivery.

Click the “Maintain” button to maintain the details.
Click the “Confirm” button to confirm the details.
Click “Close” button to close the details.
Click “Delete” button to delete the details.
Click “Print” button to print the details.

The system displays the following:

Created By	The login ID of the user who created the Maintain Consignment note. The date and time at which the Maintain Consignment note was created.
Modified By	The login ID of the user who modified the Maintain Consignment note. The date and time at which the Maintain Consignment note was last modified.