Gate Operations

This activity allows you to create the Gate Operation Number to record arrival and in/out movements of vehicles at various gates in the factory/site. You can also capture the gross weight of the vehicle on arrival and departure. You can specify the Reference Document Type and the Reference Document Number details in the Gate Operation Details group box. You can specify the Vehicle Arrived From, Purpose, Vehicle Arrived Date and Time details in the Vehicle Arrival Reporting group box. You can specify the Gate In Time, Gate in Date in the Gate-In group box. You can specify the destination place, Gate out Time and Gate out Date in the Gate-Out group box. You can search and transfer the existing Gate Operation Number for modifying the details.

Select the “Gate Operations” activity under the “Operations” business component.

The “Gate Operations” page appears.

Note: Clicking this icon available near certain fields takes you to the help page of the respective field.

Enter the following details in the Header:

Mode

Use the drop-down list box to select the Mode to create or modify the Gate Operation details. The combo is loaded with “Create New” and “Search Existing”. The system displays “Search Existing” by default on launch of the page.

When the Mode is “Search Criteria”

Enter the following details in the Search Criteria.

Gate Operation No From	The starting range of the gate operation number from which you wish to search and transfer the details.
Gate Operation No To	The ending range of the gate operation number until which you wish to search and transfer the details.
VAR Date	The date on which the vehicle arrived at the location for which you wish to search and transfer the details.
Gate In Date	The date on which the vehicle arrived at the gate of the location for which you wish to search and transfer the details.
Gate Out Date	The date on which the vehicle left the gate for which you wish to search and transfer the details.
Vehicle No.	A unique number identifying the vehicle number for which you wish to search and transfer the details.
Vehicle Type	Use the drop-down list box to select the vehicle type for specifying the gate operation details. The combo is loaded with all the values defined in the “Maintain Code” activity. The system displays “Blank” by default on launch of the page.
Vehicle Owner	The owner of the vehicle for whom you wish to search and transfer the details.
Ref Doc Type	Use the drop-down list box to select the reference document for specifying the gate operation details. The combo is loaded with “Blank” and “Trip No.” The system displays “Blank” by default on launch of the page.
Ref Doc No.	A unique number identifying the reference document number for which you wish to search and transfer the details.

Click the “Search” pushbutton.

Based on the search criteria, the system retrieves and displays the details in the “Search Results” multiline.

Gate Operation No.	A unique number identifying the gate operation number.
VAR Date	The date on which the vehicle arrived at the factory.
Gate In Date	The date on which the vehicle entered the factory gate.
Gate Out Date	The date on which the vehicle left the factory gate.
Vehicle No.	A unique number identifying the vehicle number.
Vehicle Type	The vehicle type which arrived at the factory.
Vehicle Owner	The owner of the vehicle.
Ref Doc Type	The reference document type of the vehicle. The reference document type can be “Trip No”.
Ref Doc No.	A unique number identifying the reference document number.
Status	The status of the gate operation number. The status can be “Fresh” or “Vehicle Arrived” or “Vehicle Gated In” “Vehicle Departed” or “Deleted”.

Select the row from the Search Result grid and click the “Transfer” pushbutton to modify / view the existing gate operation details.

The system collapses the Search Criteria group box and displays the selected gate operation number details in the Gate Operation Details, Vehicle Arrival Reporting, Gate – In, Gate – Out and Data History sections.

When the Mode is “Create New”

Enter the following details in the “Gate Operation Details” group box:

Gate Operations No.	A unique number identifying the gate operation number.
Numbering Series	Use the drop-down list box to select the numbering series for creating the gate operation number. The combo is loaded with the numbering types defined against the login OU for the Transaction and Transaction Type – Gate Operations.

The system retrieves and displays the details in the “Gate Operation Details” group box.

Status

The status of the gate operation number. The status can be “Fresh” or “Vehicle Arrived” or “Vehicle Gated In” “Vehicle Departed” or “Deleted”.

Enter the following details in the “Gate Operation Details” group box:

Vehicle No.

A unique number identifying the vehicle number.

The system retrieves and displays the details in the “Gate Operation Details” group box.

Vehicle Type	The vehicle type arrived at the gate.
Vehicle Owner	The owner of the vehicle.

Enter the following details in the “Gate Operation Details” group box:

Ref Doc Type	Use the drop-down list box to select the reference document for specifying the gate operation details. The combo is loaded with “Blank” and “Trip No.” The system displays “Blank” by default on launch of the page.
Ref Doc No.	A unique number identifying the reference document of the vehicle.
Location	The location at which the vehicle has to be reported for transportation activities.

Enter the following details in the “Vehicle Arrival Reporting” group box:

Vehicle Arrived From	The place from which the vehicle arrived.
VAR Date	The date on which the vehicle arrived to the factory. This date should be less than or equal to the system date.
VAR Time	The time at which the vehicle arrived to the factory.
Gate No.	A number identifying the gate number of the factory.
Driver Code	A unique code identifying the driver.
Driver Name	The name of the driver, responsible for transporting the materials.
Purpose	Use the drop-down list box to select the purpose of the vehicle arrival to the factory. The combo is loaded with “Loading”, “Replacement”, “Unloading”, and “Usage”. The system displays “Loading” by default on launch of the page.
Remarks	Any remarks pertaining to the vehicle arrival.

Enter the following details in the “Gate-In” group box:

To Internal Location Address	The internal location address where the vehicle has to proceed.
Gate In Date	The date on which the vehicle arrived at the gate. This date should be less than or equal to the system date and greater than or equal to the Vehicle Arrived Date.
Gate In Time	The time at which the vehicle arrived at the gate. This should be greater than the Vehicle Arrived Date and Time.
Gate No.	A number identifying the gate.
Gate In GVW	The gross vehicle weight during the gate in.
GVW UOM	The unit of measurement of the gross vehicle weight.
Vehicle Loaded	Use the drop-down list box to specify whether the vehicle is Fully Loaded / Partially Loaded / Empty during the gate in. The system displays “Empty” by default on launch of the page.

Note:

The vehicle status is updated as Intranist, once the vehicle is out of the gate from the loading point.
The vehicle is declared as "Free" on Gate out confirmation after the unloading job order.

Enter the following details in the “Gate-In” group box:

Odometer Reading	The reading on the odometer when the vehicle gated in.
Driver Code	A unique code identifying the driver of the vehicle.
Driver Name	The name of the driver.
Remarks	Any remarks pertaining to the gate in operation.

Enter the following details in the “Gate-Out” group box:

Destination	The destination location where the vehicle has to report.
Gate Out Date	The date on which the vehicle left the gate. This date should be less than or equal to the system date and greater than the Gate In date.
Gate Out Time	The time at which the vehicle left the gate.
Gate No.	A number identifying the gate.
Gate Out GVW	The gross vehicle weight during gate out.
GVW UOM	The unit of measurement of the gross vehicle weight.
Vehicle Loaded	Use the drop-down list box to specify whether the vehicle is Fully Loaded/Partially Loaded/Empty during the gate out. The system displays “Empty” by default on launch of the page.
Odometer Reading	The reading on the odometer when the vehicle departed from the factory.
Driver Code	A unique code identifying the driver of the vehicle.
Driver Name	The name of the driver during the gate – out operation.
Remarks	Any remarks pertaining to the gate out operation.

Click the “Save” pushbutton.

The system creates the Gate Operation Number in “Fresh” status.

The system updates the VAR Date, VAR Time, Gate In Date and Gate In Time to the current system date and time and changes the Gate Operation Number to “Vehicle Arrived” status if it is not entered manually.

If entered manually, the system updates the Gate Operation Number status to “Vehicle Gated In”.

Click the “Confirm” pushbutton.

The system changes the “Vehicle Arrived” status of the Gate Operation Number to “Vehicle Gated In” status and updates the VAR Date, VAR Time, Gate In Date and Gate In Time in the Vehicle Arrival Reporting/Gate-In group box if it is not entered manually.

The system changes the “Vehicle Gated In” status of the Gate Operation Number to “Vehicle Departed”, if Gate Out Date and Gate Out Time are specified.

Click the “Delete” pushbutton.

The system updates the Gate Operation Number in “Deleted” status.

Note: Only “Fresh” status of Gate Operation Number can be deleted.

To proceed, carry out the following

Select the “Attach Notes” link at the bottom of the page to specify notes details.
Select the “Job Order Details” link at the bottom of the page to specify job order details.

The system displays the details to the “Data History” group box.

Created By	The name of the person who created the gate operation details.
Created Date	The date on which the gate operation details were created.
Modified By	The login ID of the user who modified the gate operation details.
Modified Date	The date on which the gate operation details were last modified.