System Action Messages

This activity allows you to retrieve the system action messages. Tell me more

Select the “System Action Messages” link under the “Supply Chain Planning“ business component.

The “System Action Messages” page appears.

Enter the following in the “Search Criteria” group box:

Action Type	Use the drop-down list box to select the type of action types. You can select from “Time Triggers”, “Re-Schedules”, “Matl-Shortages”, “Pending Transactions”, “Capacity”, “Item”, “Data Modeling” or “Blank”. The system defaults the action type based on saved template. Otherwise, the system displays “Blank” by default on launch of the page.
Action Messages	The action messages or exceptions, which will be raised and displayed by the system. The system defaults the action message based on saved template. Otherwise, the system displays “Blank” by default on launch of the page. You can specify “Accept Suggested Orders”, “Firm-Up Accepted Orders”, “Orders Due to be Released”, “Convert PR's to PO”, “Number Generation Limit”, “Orders to Reschedule In”, “Orders to Reschedule Out”, “Orders to Cancel”, “Orders to Amend Quantity”, “Past Due Orders”, “Sales Orders with Matl-Shortage”, “Past Due Sales Orders”, “Work orders with Matl- Shortage”, “Past Due Forecast”, “Past Due Scheduled Receipts”, “Goods Inward Pending”, “Pending Inventory Receipt”, “Item below Safety Stock”, “Item with no Demand”, “Items with Expired Lot”, “items with no Quantity”, “Item with no Warehouse Planning Parameter”, “Items with no PS”, “Items with no PP”, “Loose Product Structures”, “High Material Scrap” , “Items with Excess Inventory”, “Items with Shortage”, “Production Rate Deviation from Standard”, “High Goods Inward Rejection”, “Pending Request for Estimate”, “Pending EC Approval”, “Work order with Capacity Shortage”, “Resource Underutilized”, “Supplier Capacity Overload”, “Resources with no Cost Definition” or “Resource Overload” or “Resource Under load”.
	Help facility available.
Action Message Date	The date on which the action message was generated.
Maintained By	Use the drop-down list box to select the “Maintained By” control units for which the login user has access permission. The system retrieves the control units along with the blank value. The system defaults the control unit based on saved template. Otherwise, the system displays “Blank” by default on launch of the page.
Matl ./ Prodn. Controller	Use the drop-down list box to select the material or production controllers defined in the control unit for which the login user has access permission. The system retrieves the material or production controllers along with the blank value. The system defaults the controllers based on saved template. Otherwise, the system displays “Blank” by default on launch of the page.
Department	Use the drop-down list box to select the departments defined in the control unit for which the login user has access permission along with a blank value. The system defaults the control unit based on saved template. Otherwise, the system displays “Blank” by default on launch of the page.
System Action	Use the drop-down list box to select the system actions. The system retrieves the valid system actions defined for the login user. You can select from “Accept”, “Firm”, “Release”, “Cancel”, “Amend”, “Re-Schedule”. The system defaults the system action based on saved template. Otherwise, the system displays “Blank” by default on launch of the page.
Item Group	The code identifying the group of the item. The system defaults the item group based on saved template. Otherwise, the system displays “Blank” by default on launch of the page.
	Help facility available.
Save Template	Select the check box to save the values with the values specified in the current transaction to be displayed when the user revisits the screen. The system leaves the box “Checked” by default on launch of the page. If the save template is checked then all the all the options selected in search criteria and sort order is saved.

Click the “Search” pushbutton to retrieve the message details onto the multiline.

The system retrieves the applicable action message details for which the user has permissions or all item level messages with material or planner permissions. Otherwise, all the resource level messages with department permissions and all other action messages (global) with material production level permissions. The system also retrieves the action messages based on the selected sort option. The action messages are generated as part of MRP run. It retrieves only the already generated action messages.

Enter the following in the “Sort Order” group box:

Action Type	The type of action defined for the action messages. The system defaults the action type based on the saved template. Otherwise, defaults with the value “1”.
	Use the drop-down list box to select the sorting order of action types. You can select from "ASC” or “DESC".
Action Messages	Indicates the action messages already defined by the system. The system defaults the action message based on the saved template. Otherwise, defaults with the value “2”.
	Use the drop-down list box to select the sorting options of the action messages. You can select from "ASC” or “DESC".
Item Code	The code identifying the item. The system defaults the item code based on the saved template. Otherwise, defaults with the value “3”.
	Use the drop-down list box to select the sorting options of the item. You can select from "ASC” or “DESC".
Old Start Date	The old start date of the order. The system defaults the old start date based on the saved template. Otherwise, defaults with the value “4”.
	Use the drop-down list box to select the sorting options of the old start date. You can select from "ASC” or “DESC".
Old Due Date	The old due date of the order. The system defaults the old due date based on the saved template. Otherwise, defaults with the value “5”.
	Use the drop-down list box to select the sorting options of the old start date. You can select from "ASC” or “DESC".
Matl. / Prodn. Controller	The material or production controllers defined in the control unit for which the login user has access permission. The system defaults the matl/prodn controller based on the saved template. Otherwise, defaults with the value “6”.
	Use the drop-down list box to select the sorting options of the material/production controllers. You can select from "ASC” or “DESC".
Execute System Online	Select the checkbox to execute the action messages in online or batch process. The system leaves the box “Checked” by default on launch of the page.
Accept System Action	Select the checkbox to accept system action messages. The system leaves the box “Unchecked” by default on launch of the page.
Remarks	The remarks or comment specified by the user.
E-Mail	Select the checkbox to send the action messages through email. The system leaves the box “Unchecked” by default on launch of the page. If e-mail option is enabled, then send a mail of the documents / action messages and the remarks to the e-mail to id.
E-Mail To	The email identifier of the customer.
	Zoom facility available.
Download File path	The path from which the file is to be downloaded.

Click the “Download” pushbutton to download the file specified in the above path.

The system displays the following in the “Action Message Details” multiline:

Action Messages	Indicates the action messages already defined by the system.
Doc. No.	The document number identifying the order to which the action messages are applied.
Doc. Type	The document type identifying the order to which the action messages are applied.
Line No.	The line number to which the action messages are applied.
Item Code	The code identifying the item.
Old Start Date	The old start date of the order.
Old Due Date	The old due date of the order.
Old Qty.	The old order quantity.
UOM	The old unit of measure of the item.
System Action	The type of system action message displayed based on the selection made in the system action field.

Enter the following in the “Action Message Details” multiline:

New Start Date	The suggested new start date of the order.
New Due Date	The suggested new due date of the order.
New Qty.	The suggested new order quantity. The new qty specified should be greater than zero for the action messages pertaining to quantity amendment.

The system displays the following in the “Action Message Details” multiline:

Warehouse Code	The code identifying the warehouse where the item is identified.
Material Planner	The material planner defined in the control unit.
Prodn. Controller	The production controllers defined in the control unit.
Maintained By	The maintained by control units for which the login user has access permission.
Action Type	The type of action defined for action messages.
Safety Stock	The safety stock defined for the item.
Supplier Name	The name of the supplier of the item.
Lead Time	The single level lead-time of the item.
Customer Name	The name of the customer.
Resource No.	The number identifying the resource details.
Department	The departments defined in the control unit.
Period Start	The period start dates from which the action messages are viewed.
Period End	The period end date till which the action messages are viewed.
Action Message Date	The date on which the action message is suggested.

Click the “Accept Action” pushbutton to accept the action message details.

The system acts only on the messages listed below when the Accept System Action field is selected. Accept suggested Orders, firm Up accepted Orders, Orders Due for Release, Orders to be Rescheduled in, Orders to be reschedule out, orders to be cancelled, order to amend qty, past Due orders. Selection of other action messages results in error condition.

If the accept suggested orders is selected then the order status changes from “Suggested” to “Accepted” with the appropriate execute option.

If the firm up accepted orders is selected then the order status changes from “Accepted” to “Firmed” with the appropriate execute option.

If the orders due for release is selected then the orders changes from any status (“Suggested”, “Accepted” or “Firmed up”) to “Released” with the appropriate execute option.

If order to reschedule in is selected then the request regeneration for selected order with new end date and execute option is updated.

If orders to reschedule out is selected then request regeneration for selected order with new start date and execute option is updated.

If orders to cancel is selected then request deletion for selected order with execute option is updated.

If orders to amend quantity is selected then request regeneration for selected order with new quantity and execute option is updated.

If the past due orders is selected then for selected order with new start date and execute option is updated only if execute online is checked.

Click the “Delete Messages” pushbutton to delete the action message details.

The system deletes all action message details selected.

To proceed, carry out the following

Select the “Analyze Supply demand” link at the bottom of the page to view the supply details.

Select the “Stock Status Review” link at the bottom of the page to view the review details of stock status.
Select the “Resource Loading” link at the bottom of the page to view the resource details.

Select the “Edit Work Order” link at the bottom of the page to modify the work order details.

Select the “Amend Sale Order” link at the bottom of the page to amend the sale order details.

Select the “Amend Purchase Order” link at the bottom of the page to amend the purchase order details.

The system displays the following:

Created By	The login ID of the user who created the system action messages.
Created Date	The date on which the system action messages was created.
Edited By	The login ID of the user who modified the system action messages.
Edited Date	The date on which the system action messages was modified.