Hold / Release Stock Transfer Note
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This page allows you to hold or release the selected stock transfer note. Based on the stock transfer note selected, the system retrieves and displays the corresponding order and stock transfer note details. You can also specify the reason for releasing or putting the selected stock transfer note to “Held” status. The note that is in “Fresh” or “Authorized” status is only retrieved for putting it to “Held” status. The system updates the note status to “Held”. The note that is in “Held” status can only be released. The status of the stock transfer note is set to “Fresh” or “Authorized” if the note status prior to “Held” was “Fresh” or “Authorized” respectively. The system saves the note and its associated details.
Select the “Hold/Release Stock Transfer Note” link at the top of the “Select Stock Transfer Note” page.
The “Hold/Release Stock Transfer Note” page appears.
The system retrieves and displays the following notes details:
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Status |
The status of the stock transfer note. It can be “Fresh”, “Held”, “Authorized” or “Null”. |
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STN No. |
The number identifying a stock transfer note. The system checks for the existence of the stock transfer note number. |
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STN Point |
The point from where the item specified in the stock transfer note is raised. |
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STN Date |
The date on which the stock transfer note was created. |
The system displays the following details in the “Order Details” group box:
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Pack Slip No. |
The number identifying the pack slip. |
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Receiving Point |
The point identifying the location at which the items specified in the stock transfer order are received. |
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Shipping Point |
The point identifying the location from where the items specified in the stock transfer order are shipped. |
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Shipped Date |
The date on which the items specified in the stock transfer order was shipped. |
Enter the following field in the “Reason Details” group box:
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Reason Code |
The code identifying the reason for holding or releasing the selected stock transfer note (Alphanumeric, 5) Mandatory. The system checks for the validity and also checks if the status of the code is “Active” for al the selected stock transfer note(s) from the “Category” business component. |
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Help facility available. |
The system retrieves and displays the description pertaining to the entered reason code for all the selected rows:
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Reason |
The description of the reason code. |
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Zoom facility available. |
The system displays the following field in the “STN Details” multiline:
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STN Line No. |
The line number identifying the stock transfer note. |
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Item Code |
The code identifying the item. |
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Variant Code |
The code identifying the item variant. |
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Item Variant Desc. |
The description of the item variant. |
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UOM |
The unit of measurement of the item specified in the stock transfer order. |
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Shipped Qty. |
The quantity of item specified in the pack slip that is to be shipped. |
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Unit Cost |
The cost of the item at the shipping point. |
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Order No. |
The number identifying the stock transfer order. |
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Shipping Warehouse Code |
The code identifying the warehouse at the shipping location from where the items must be shipped. |
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Ordering Point |
The point identifying the location from where the stock transfer order was placed or raised. |
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Alternate UOM |
The alternate unit of measurement for a catchweight item. |
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Alternate Quantity |
The alternate quantity for a catchweight item. |
Check the box in the “Select” column of the multiline to select the stock transfer note number.
Click the “Hold Stock Transfer Note” pushbutton for holding the selected stock transfer note.
The stock transfer note that is in “Fresh” or “Authorized” status can only be put to “Held” status.
The system updates the status of the selected stock transfer note to “Held”.
The system updates the status of the VAT page with the same status as that of the stock transfer note document.
The system stores the login user ID and the system date along with the modified details.
The system saves the stock transfer note number and its associated details.
Click the “Release Stock Transfer Note” pushbutton to release the selected stock transfer note.
The stock transfer note(s) that are in “Held” status can only be released.
The system updates the status of the selected stock transfer note(s) to “Fresh” if the status of the note prior to “Held” was “Fresh”. It updates the status of the selected stock transfer note(s) to “Authorized” if the status of the note prior to “Held” was “Authorized”.
The system updates the status of the VAT page with the same status as that of the stock transfer note document.
The system stores the login user ID and the system date along with the modified details.
The system saves the stock transfer note number and its associated details.
To proceed, carry out the following
Select the “Accounting Information” link at the bottom of the page to view the details regarding the accounts.
Select the “View TC by Item” link at the bottom of the page for viewing the taxes and charges details for each item specified in the stock transfer order.
Select the “View TCF by Document” link at the bottom of the page for viewing the taxes, charges and freight details for the document as a whole.
Select the “View Stock Transfer Note Summary” link at the bottom of the page to view the summary of the stock transfer note.
Select the “Attach Notes” link at the bottom of the page to attach notes regarding the stock transfer note.
Select the “View PackSlip Container Details” link at the bottom of the page to view the packslip container details
The system displays the following:
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Created By |
The login user ID of the person who has created the stock transfer note. |
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Created Date |
The date on which the stock transfer note was created. |
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Last Modified By |
The login user ID of the person who has last modified the stock transfer note. |
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Last Modified Date |
The date on which the stock transfer note was last modified. |
The reason code should be defined in the “Create Category Types” activity of the “Category” business component.