Authorize STO - Select Stock Transfer Order

This page allows you to search and select the stock transfer order number. Tell me more.

Select the “Authorize Stock Transfer Order” link under the “Stock Transfer Order” business component

The “Select Stock Transfer Order” page appears.

Enter the following field:

Order No.

The number identifying the stock transfer order (Alphanumeric, 18).

Select the “Authorize Order” link provided along side order no. to authorize the selected order details.
Enter the following field details in the “Search Criteria” group box:

Order No. From	The starting number in the range of order numbers for which the details are to be retrieved (Alphanumeric, 18). You can also enter the number in full or specify it partially using the “*” character. The system lists all the order numbers that are greater than or equal to the value entered here. If this field is left blank and the “To” field is entered, then the system retrieves the orders starting from the first order number till the order number specified in the “To” field.
Order No. To	The ending number in the range of order numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the order numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Order No. From” field.
Receiving Warehouse Code	The code identifying the warehouse at the receiving location (Alphanumeric, 10). The system checks its validity for the chosen “Receiving Point” and ensures that it is in “Active” status for all the selected order(s) from the “Storage Administration” business component.
Ordering Point	The point identifying the location from where the stock transfer order was placed or raised. (Alphanumeric, 16).
Shipping Point	The point identifying the location from where the items specified in the stock transfer order are shipped (Alphanumeric, 16). The system retrieves the item type for item at the shipping point. For all the selected order numbers, if the “Item type" is "Kit", “Model”, “Service”, “Capital” then the system displays an error message.
Receiving Point	The point identifying the location to which the items specified in the stock transfer order must be dispatched (Alphanumeric, 16). The system retrieves the item type for item at the receiving point. For all the selected order numbers, if the “Item type" is "Kit", “Model”, “Service”, “Capital” then the system displays an error message.
Order Date From	The starting date in the range of dates from which the order details must be retrieved (Date Format). The value entered in this field must be less or equal to the system date. The system date is displayed by default on launch of the page.
Order Date To	The ending date in the range of dates from which the order details must be retrieved (Date Format). The value entered in this field must be greater than the value entered in the “Order Date From” field.
Shipping Warehouse Code	The code identifying the warehouse at the shipping location from where the items must be shipped (Alphanumeric, 10). The system checks if the “Shipping WH Code” is mapped for the chosen “Shipping Point” and ensures that it is in “Active” status for all the selected order(s) from the “Storage Administration” business component. It also retrieves the finance book for the "Shipping WH Code" from "Storage Administration" business component for all the selected order(s).
Item Code	The code identifying the item (Alphanumeric, 32). The system checks if the item exists and Item-Variant combination is valid for all the receiving point and warehouse from "Item Administration” business component. It also retrieves all the item account group for Items from "Item Administration" business component.
Variant Code	The code identifying the item variant (Alphanumeric, 8). If the item-variant code is valid, then the system checks if the status of the item is “Active” for shipping point, receiving point and warehouse for all the selected order(s) from "Item Administration” business component.
Item Variant Desc.	The description of the item variant (Alphanumeric, 150).
Status	Use the drop-down list box to select the status of the stock transfer order. You can select from “Amended”, “Fresh” or “Both”.
Project Code	A unique code identifying the project for searching the stock transfer order associated with the project.

Click the “Search” pushbutton to retrieve the stock transfer order details.

The system displays the following field details based on the result of the search process in the “Search Results” multiline:

Order No.	The number identifying the stock transfer order.
	Data hyperlink.
Order Date	The date on which the stock transfer order was created.
Ordering Point	The point identifying the location from where the stock transfer order was placed or raised.
Shipping Point	The point identifying the location from where the items specified in the stock transfer order are shipped.
Shipping Warehouse Code	The code identifying the warehouse at the shipping location from where the items must be shipped.
Status	The status of the stock transfer order. It can be “Amended” or “Fresh”.
Project OU	The organization unit in which the project is defined.
Project Code	A unique code identifying the project associated with stock transfer order.
Project Desc	The detailed description of the project.

Note: The system checks if the chosen "Shipping Organization Unit" is mapped to all the "Receiving Organization Unit " for all the selected order(s) from the “Component Interaction Module” business component.

Check the box in the “Select” column of the multiline to select the stock transfer order number.
Click the “Authorize” pushbutton to authorize the selected order(s) from the multiline.

The system ensures that at least one row is selected.

The system retrieves the site id for all the “Shipping Warehouse Code” and “Receiving Warehouse Code” for all the selected order(s).

The system retrieves the financial company, business unit for the selected “Shipping Warehouse Code” and “Receiving Warehouse Code” from the “Organization Setup” business component. It also checks if the both the shipping and receiving warehouse are attached to the same financial company and is under the same business unit.

If for all the order line numbers, if the schedule type is “Staggered” then the system ensures that the sum of the schedule quantity is equal to the required quantity.

For all the selected order(s) the system ensures the following criteria’s if the stock transfer order is being raised against a stock transfer receipt:

1. The "Shipping WH Code" in stock transfer order should be attached to the same site as the "Receiving WH code" of the stock transfer receipt.

2. The system calculates the receipt closed quantity as a sum of all the rejected quantity. The required quantity should not be greater than the rejected quantity obtained as a difference of the rejected quantity from stock transfer receipt and receipt closed quantity.

The system checks if the item-variant is mapped to the attribute code from the “Attribute” business component for all the selected order(s).

The system also ensures that the maximum and minimum quantitative values specified are within the limits of minimum and maximum value attached to the item variant-attribute from “Item Administration” business component. It also ensures that if the attribute type is set to qualitative then the system checks if any one of the values is attached to the item variant attribute from “Item Administration” business component

The system checks for the validity of analysis code, subanalysis code, account code and finance book combination from the “Account Based Budget” business component.

If ATP Quantity is less than Required Quantity / Schedule Quantity / Open Quantity then the system splits the schedules into two quantity schedules namely: Schedule 1: ATP quantity is set to required quantity or schedule quantity or open quantity. Schedule 2: contains the remaining quantity.

If ATP Quantity is greater than or equal to Required Quantity / Schedule Quantity / Open Quantity then the ATP quantity is set to required quantity or schedule quantity or open quantity.

The system saves the order number and also its associated details.

If the order is raised against “Stock Transfer Receipt” then the system updates the receipt closed quantity for all the selected order(s).

The system stores the login user ID and the system date along with the modified details.

The system updates the status of all the selected order(s) to “Authorized”.

To proceed, carry out the following

Select the “Authorize Order” link at the top of the page to authorize the selected order details.

Select Stock Transfer Order – An overview

This page allows you to carry out a search for selecting the order(s) for authorizing it. If the order number is known it can be entered or else you can carry out a search by specifying a range for the order number or you can search by specifying the code of the warehouse at the receiving location or the point from which the order is raised. You can also search by specifying the point at which the goods are shipped to or received. You can also specify a range for the order date, the code of the warehouse from which the goods are dispatched or by specifying the item details. You can also specify the status of the stock transfer order. Based on the search criteria specified, the system retrieves the order details. The system saves the details of the selected order number(s). The status of the selected order(s) is updated to “Authorized”. The system stores the login user ID and the system date along with the modified details.