Specify Accounting Information
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This page allows you to view the account details for the document as a whole. Tell me more.
Select the "Accounting Information” link at the bottom of "Create Stock Transfer Order " page.
The "Specify Accounting Information" page appears.
The system populates the following details associated with the Transaction Number from the main page:
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Status |
The status of the stock transfer order. It can be “Draft”, “Fresh”, “Amended”, “Held”, “Returned” or “Null”. |
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Transaction No. |
The unique number identifying a stock transfer order. |
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Transaction Date |
The date on which the stock transfer order was created. |
The system displays the following fields in the “Accounting information” multiline:
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Item Code |
The code identifying the item. |
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Variant Code |
The code identifying the variant of the item. |
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Account Code |
The code identifying the item revenue account to which the amounts relating to the stock transfer order are to be posted. The system displays the analysis and subanalysis code for the selected account code. |
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Qty. |
The quantity of item. |
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Warehouse Code |
The code identifying the shipping location warehouse at which the specified quantity of the item is available. |
Enter the following details:
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Analysis Code |
The code identifying the analysis (Alphanumeric, 5) Mandatory. This field can be combination of both alphabets and digits. The analysis code associated with the line item. This is related to the account code given in the same line item. |
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Help facility available. |
Note: The system checks if analysis code, subanalysis code, account code and finance book combination are valid.
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Sub Analysis Code |
The code identifying the subanalysis (Alphanumeric, 5). This field can be combination of both alphabets and digits. The subanalysis code associated with the line items. This is related to the analysis code given in the same line item. |
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Help facility available. |
The system displays the following details:
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Item Variant Desc. |
The description of the item variant. |
Click the “Save Accounting Information” pushbutton to specify the accounting details for the whole document.
The system validates the entered field values and saves the details.
To proceed, carry out the following
Select the “Attach Notes” link at the bottom of the page to attach notes.
Specify Accounting Information – An overview
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This page also facilitates you to set the Analysis or Subanalysis for an account code. The Analysis or Subanalysis codes can be considered as a method of classifying the account code.
An organization can define analysis code for its domestic and foreign travel and subanalysis code for Hotel expenses, Food expenses. This will enable you to keep track these expenses accurately. You can put a hold on the expenditure exceeding the budgeted amount.
For example,
Account codes: a) Domestic Travel b) International Travel
Analysis : a) Hotel expenses b) Air ticket
Subanalysis for Hotel Expenses : a) Room Rent b) Food expenses
for Air ticket : a) Ticket cost b) Service Charges
Mapping: Account code to Analysis / Subanalysis:
Domestic Travel ->Hotel Expenses -> Room Rent / Food expenses
Domestic Travel -> Air ticket -> Ticket cost / Service charges
International Travel -> Hotel Expenses -> Room Rent / Food expenses
International Travel -> Air ticket -> Ticket cost / Service charges
You can assign the subanalysis code to the analysis code and the combination can then be assigned to the account code. Only the Analysis and Subanalysis code are recorded in this page.
