Selecting document for asset modification

This page allows you to search and select the invoice details for modification. You can also add a new tag to the asset by specifying the tag number. The system displays the asset information like the code identifying the asset, its description and the asset cost. You can retrieve the document by carrying out the search using the type of the document, the date on which documents were raised, the number identifying the document, the code identifying the supplier, the number identifying the asset proposal, the code identifying capital work order. The system retrieves the document details based on the search criteria.

Select the “Select Document” link at the bottom of the “Select Asset” page.

The “Select Document” page appears.

The system displays the following in the “Asset Information” group box:

Asset No.	The number identifying the asset.
Asset Desc.	The description pertaining to the asset.
Asset Cost	The cost of the asset.

Enter the following fields in the “Search Criteria” group box to search for the documents:

Document Type

Use the drop-down list box to select the document type. You can select from “Account Based Credit Note(Supplier)”, “Capital Work Order”, "Delivery Charges Invoice", “Direct Expense Invoice”, “Direct Item Invoice”, "Inventory Issue", "Item Based Credit Note(Supplier)",“PO Based Invoice”, “Sundry Payment”, “Supplier Payment” and “All”. The system retrieves document type if exists, in the ascending order and displays "ALL" by default on launch of the page.

Note: The system also lists “Capital Work Order”, if the work order has been generated in this business component.

The system displays only the “Capital Work Order”, if this business component has not been mapped to the invoicing business component.

The system displays the following:

Finance Book

The code identifying the finance book to which the asset entries are posted.

Enter the following fields:

Non-Capital Doc.	Check the box to retrieve the non-capital document for capitalization.
	Revenues, fees for consultation are some of the examples of non-capital documents.
Doc. Date From	The starting date in the range of invoice dates from which the document details must be retrieved (Date Format). The system lists all the documents that are raised later than this date.

Note: The date entered here must be less than the date entered in the “To” field.

If this field is left blank and the “To” field is entered, then the system retrieves the document starting from the first document till the documents raised on the date specified in the “To” field.

To	The ending date in the range of document dates until which the details must be retrieved (Date Format). The system lists all the documents that are raised earlier than this date.

Note: If this field is left blank and “Document Date From” field is entered, then the system retrieves the documents raised on the date specified in the “Document Date From” field till the last invoice.

Proposal No.	The number identifying the asset proposal based on which the capital purchase order has been raised (Alphanumeric, 18). The asset proposal must have been defined in the “Create Asset Proposal” activity of the “Asset Planning” business component.
	Help facility available.

Note: The proposal number must not be left blank, if the “Asset Planning” business component in mapped to this business component. The uncommitted balance against the proposal number must be greater than the capitalization amount.

The proposal number must not be entered if the “Non Capital Document” field is checked.

Doc. No. From

The starting number in the range of document numbers for which the details are to be retrieved (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system lists all the document numbers that are greater than or similar to the value entered here.

Note: If this field is left blank and the “To” field is entered, then the system retrieves the documents starting from the first document till the document specified in the “To” field.

To	The ending number in the range of document numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the document numbers that are lesser than the value entered here.

Note: The number entered here must be greater than the number entered in the “Document No. From” field.

If this field is left blank and the “Document No. From” is entered, then the system retrieves the documents starting from the number specified in the “Document No. From” field till the last document.

If the “Non Capital Document” field is checked, then the document number and the document date must be entered for retrieving the details.

Supplier Code	A code identifying the supplier who raised the invoice (Alphanumeric, 32). The supplier code must have been defined in the “Create Supplier” activity of the “Supplier” business component.
	Help facility available.
Capital Work Order No. From	The starting number in the range of capital work order numbers for which the details are to be retrieved (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system lists all the document numbers that are greater than or similar to the value entered here.

Note: If this field is left blank and the “To” field is entered, then the system retrieves the documents starting from the first document till the document specified in the “To” field.

To	The ending number in the range of capital work order numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the document numbers that are lesser than the value entered here.

Note: The number entered here must be greater than the number entered in the “Capital Work Order No. From” field.

If this field is left blank and the “Capital Work Order No. From” is entered, then the system retrieves the documents starting from the number specified in the “Capital Work Order No. From” field till the last document.

The capital work order number is generated in the “Create Capital WIP” activity of this business component.

The capital work must not be entered if the “Non Capital Document” field is checked.

Project Code	Provide the project code in the field to search for documents created with the specified project code.
	Help Facility Available.

Click the “Search” pushbutton to retrieve the document details.

Note: The system retrieves the document details based on the search criteria.

The system displays the following in the “Search Results” multiline:

Doc. Type	The document type.
Doc. Date	The date on which the documents were raised.
Doc. No.	The number identifying the document.
Supplier Name / Desc.	The name of the supplier who raised the invoice.

Note: The system displays the description if the document is the CWIP.

Doc. Amount

The document amount.

Note: The system retrieves the document type, which form part of the capital work order, if you have specified the capital work order as the document type and the document details for search. The system retrieves the capital work in progress (CWIP) date as the document date, CWIP amount as the document amount, CWIP description in the “Supplier Name / Description” field, and the pending capitalization of the CWIP.

Pending Capitalization

The remaining amount of the document to be capitalized. The system displays the difference between the document amount and the amount that has already been capitalized.

Modify the following fields if required:

Capitalization Amount	The document amount to be capitalized (Decimal). Mandatory. The amount must be less than the pending capitalization amount and greater than zero.
Tag Group	The tag group which constitute of one asset tag (Alphanumeric, 6).
	Example If the tag group specified is ‘a’, for 3 documents in the multiline, then the 3 documents will be identified as a tag at the time of creating the complex asset.
Tag No.	The number identifying the assert tag (Alphanumeric, 20).
New Tag	Use the drop-down list box to specify, “Yes” to create the new tag for an asset. You can select from “Yes” or “No”.
Project Code	The project code with which the documents created is displayed

Note: If “No” is selected in the “New Tag” field, then the existing tag number for the asset must be entered.

Click the “Compute Total” pushbutton to compute the tag cost.

For the selected row(s) of the multiline for each and every tag group if an existing tag no is entered the system checks if all the rows of a tag group has the same existing tag number.

The system totals the capitalization amount based on the tag group.

The system sums up the capitalization amount and the asset cost in “Asset Information” group box and displays in the “Asset Cost” field.

To proceed, carry out the following

Select the “Select Document Details” link at the bottom of the page to select the document details for modification.
Select the “Edit Asset” link at the bottom of the page to modify the assets.