Creating supplier account definition

This page allows you to define an external supplier payables account for the combination of finance book, supplier group and account currency. For every combination of finance book + currency + supplier group, supplier payables account, supplier prepayment account and supplier deposits account can be mapped. The date from which these defined accounts are effective can also be specified.

Click the “Create Payables Account Definition” link under the “Account Rule Definition” business component.

The “Create Supplier Account Definition” page appears.

Enter the following fields:

Finance Book	Use the drop-down list box to select the code identifying the finance book to which the financial entries are posted. All the postings finance books that has been defined for the company, to which the login organization unit belongs will be available for selection, in the ascending order. The system displays the first finance book in the list by default on launch of the page.
Supplier Group	Use the drop-down list box to select the code identifying the supplier group based on which the supplier payables account is defined. The value entered here must have been defined in the “Supplier” business component. The system displays the first value of the list by default on launch of the page.

The system displays the following:

Desc.

The description pertaining to the supplier group.

Enter the following fields in the “Account Definition Details” multiline:

Currency	Use the drop-down list box to select the code identifying the currency in which the account is maintained. All the currencies defined for the login organization unit in the “Organization Set Up” business component will be available for selection. The system displays the base currency of the company by default on launch of the page.
Supplier Payables Account Code	The code identifying the account, which is used to value the payments made to the supplier (Alphanumeric, 32). Mandatory. The account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.
	Help facility available.

Note: This account code must belong to the control account type “Supplier Payable Account and must not have been mapped as an internal supplier account definition.

Supplier Prepayment Account Code	The code identifying the account, which is used to value the advance payments made to the supplier (Alphanumeric, 32). The account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.
	Help facility available.

Note: This account code must belong to the control account type “Supplier Prepayment Account”.

Supplier Deposits Account Code	The code identifying the account, which is used to value the supplier deposits (Alphanumeric, 32). The account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.
	Help facility available.

Note: The account code must be associated to the control account type “Supplier Deposits Account” in the “Accounting Setup” business component.

Effective From Date

The date from which the supplier account definition details are valid (Date Format). Mandatory. The date entered here must be the start date of the financial year or the financial period. The effective from date must be greater than or equal to the account code start date and less than or equal to the end date of the account code.

Note: The following things must be taken care while entering the Effective From Date.

If for the supplier account group “SAG1” an account code “SAG123” as supplier payables account has already been defined and deleted with date range of 1^st April 2001 to 31^st March 2002, then the effective from date for the same combination must start from 1^st April 2002.
If the account “SAG123” has already been mapped to a combination from 1^st Apr 2001, has to be mapped to a different account “SAG456” with the same effective date, then the mapping with the account “SAG123” can be deleted and a new mapping can be done to the account “SAG456”.
Check the box in the “Select” column of the multiline to mark the account definition details.

Supplier Payables account definition criteria

Note: The following things must be taken care while defining the Supplier Payables account.

Atleast one row in the multiline must be marked for creation.
The combination of the supplier group code, the prepayment and the supplier deposits account must be unique.
The account code must not be mapped to the internal supplier account definition.
The account code must have been mapped to the selected finance book.
It is mandatory to define supplier payable account for every Supplier Account Group.
Click the “Create” pushbutton to create the supplier account definition.

The system saves the supplier payables account information. The system stores the login ID of the user and the system date along with the creation details.

To proceed, carry out the following

Select the “Create TCD Account Definition” link at the bottom of the page to create the TCD account definition.
Select the “View Supplier Account Definition” link at the bottom of the page to view the supplier account definition.
Select the “View Defaults Account” link at the bottom of the page to view the account details before creation.
Select the "Maintain Default Supplier Account Definition" link at the bottom of the page to set the default account code.

Prerequisites

“Finance Book” must have been defined in the “Accounting Setup” business component.
“Supplier Group” must have been defined in the “Supplier” business component.
“Currency” must have been defined in the “Organization Set Up” business component.
“Account Code” must have been defined in the “Accounting Setup” business component.