Creating customer account definition

This page allows you to define an external customer account. An external customer account can be created for the combination of finance book, customer group code and currency. For every such combination a customer receivables account, customer prepayment account and a customer deposits account can be mapped. You can also specify the date from which the account mapping is effective.

Click the “Create Receivables Account Definition” link under the “Account Rule Definition” business component.

The “Create Customer Account Definition” page appears.

Enter the following fields:

Finance Book	Use the drop-down list box to select the code identifying the finance book to which the financial entries are posted. All the postings finance books that has been defined for the company, to which the login organization unit belongs will be available for selection, in the ascending order. The system displays the first finance book in the list by default on launch of the page.
Customer Group Code	Use the drop-down list box to select the code identifying the customer group based on which the customer receivables account is defined. The value entered here must have been defined in the “Customer” business component. The system displays the first value of the list by default on launch of the page.

The system displays the following:

Customer Group Desc.

The description pertaining to the customer group.

Enter the following fields in the “Account Definition Details” multiline:

Currency	Use the drop-down list box to select the code identifying the currency in which the account is maintained. All the currencies defined for the login organization unit in the “Organization Set Up” business component will be available for selection. The system displays the base currency of the company by default on launch of the page.
Customer Receivable Account Code	The code identifying the account, which is used to value the payments to be received by the customer (Alphanumeric, 32). Mandatory. The account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.
	Help facility available.

Note: The account code entered here must not be mapped in an internal customer account definition earlier.

Customer Prepayment Account Code	The code identifying the account, which is used to value the advance payments made to the customer (Alphanumeric, 32). The account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.
	Help facility available.
Customer Deposits Account Code	The code identifying the account, which is used to value the customer deposits (Alphanumeric, 32). The account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.
	Help facility available.

Note: The account code must have been associated with the control account type “Customer Deposits Account” in the “Accounting Setup” business component.

Effective From Date

The date from which the customer account definition details are valid (Date Format). Mandatory. The date entered here must be the financial year or the financial period start date. The effective from date must be greater than or equal to the account code start date and less than or equal to the end date of the account code.

Note: The following things must be taken care while entering the effective from date.

If for the customer account group “CAG1” an account code “CAG123” as customer receivables account has already been defined and deleted with date range of 1^st April 2001 to 31^st March 2002, then the effective from date for the same combination must start from 1^st April 2002.
If the account “CAG123” has already been mapped to a combination from 1^st Apr 2001, has to be mapped to a different account “CAG456” with the same effective date, then the mapping with the account “CAG123” can be deleted and a new mapping can be done to the account “CAG456”.
Check the box in the “Select” column of the multiline to mark the account definition details.

Customer Receivables account definition criteria

Note: The following things must be taken care while defining the Customer receivables account.

Atleast one row in the multiline must be marked for creation.
The combination of the customer group code, the prepayment and the customer deposits account must be unique.
The account code must have been mapped to the selected finance book.
Click the “Create” pushbutton to create the customer account definition.

The system saves the customer receivables account information. The system stores the login ID of the user and the system date along with the creation details.

To proceed, carry out the following

Select the “View Customer Account Definition” link at the bottom of the page to view the customer account definition.
Select the “Create TCD Account Definition” link at the bottom of the page to create the TCD account definition.
Select the “View Default Accounts” link at the bottom of the page to view the default accounts.
Select the "Maintain Default Customer Account Definition" link at the Bottom of the page to set default account code.

Prerequisites

“Finance Book” must have been defined in the “Accounting Setup” business component.
“Customer Group Code” must have been defined in the “Customer Group” business component.
“Currency” must have been defined in the “Organization Set Up” business component.
“Account Code” must have been defined in the “Accounting Setup” business component.