Creating Service Account Definition

This page allows you to define Service accounts. Accounts can be defined based on parameters or even without parameters. You can specify the finance book.

For the Expense and WIP account information, you can include the work order type, work order category, Customer Group to define the account based on the parameter. For the Revenue Account Information you can include Usage ID, Customer Group to define the account definition based on the parameter.

The system saves the account defined along with the effective from date.

Select the “Create Service Account Definition” link at the bottom of the “Set Service Parameter” page.

The “Create Service Account Definition” page appears.

Enter the following fields:

Finance Book

Use the drop-down list box to select the code identifying the finance book. All the finance books mapped to the login company are available for selection in the ascending order. The finance book must have been defined in the “Create Finance Book” activity of the “Organization Set Up” business component. The system displays the first finance book in the list by default on launch of the page.

Enter the following fields in the Expense And WIP Account Information multiline to create the account definition based on parameters:

Work Order Type	Use the drop-down list box to select the type of the work order. All the work order types that have been defined for the login organization unit will be available for selection. The system leaves the field blank by default on launch of the page.
	Work order types will be available for selection only if the “Work Order Type” parameter has been set to “Yes” for the event “Work Order”.
Work Order Category	Use the drop-down list box to select the category of work order. All the work order categories that have been defined for the login organization unit will be available for selection. The system leaves the field blank by default on launch of the page.
	Work order categories will be available for selection only if the “Work Order Category” parameter has been set to “Yes” for the event “Work Order”.
Customer Group	The code identifying the Customer Group.
Expense Account Code	The code identifying the account to be associated with the work order (Alphanumeric, 32). The account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.
	Help facility available.
WIP Account Code	The code identifying the account to be associated with the work order (Alphanumeric, 32). The account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.
	Help facility available.
Effective From Date	The date from which the account definition for work order is effective (Date Format). Mandatory. The date must be the start date of the financial year or the financial period. The date must be greater than or equal to the start date of the account code and less than or equal to the end date of the account code.

Note: The Expense account code must belong to the account group “Expense”.

Note: The WIP account code must belong to the account group “Asset”.

Note: The following things must be taken care while entering Effective From Date:

If for the WO type “WO1” and WO category “WOC2”, an account code “WO123” as Service account has already been defined and deleted with date range of 1^st April 2001 to 31^st March 2002, then the effective from date for the same combination must start from 1^st April 2002.
If the Service account “WO123” has already been mapped to a combination from 1^st Apr 2001, has to be mapped to a different account “WO456” with the same effective date, then the mapping with the account “WO123” can be deleted and a new mapping can be done to the account “WO456”.
Enter the following fields in the Revenue Account Information multiline to create the account definition for based on parameters

Usage ID	The Usage ID (defined in the Account Rule Definition Component and mapped for this transaction)
Customer Group	The Code Identifying the customer Group.
Currency	Use the drop down list box to select the Currency for the Revenue Account Code.
Revenue Account Code	The code identifying the account to be associated with the Revenue Account (Alphanumeric, 32). The account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.
	Help facility available.

Effective From

The date from which the account definition for Revenue Account is effective (Date Format). Mandatory. The date must be the start date of the financial year or the financial period. The date must be greater than or equal to the start date of the account code and less than or equal to the end date of the account code.

Check the box in the “Select” column of the multiline to mark the maintenance plan for creation.
Click the “Create” pushbutton to create the Service account definition.

The account code must be unique for the combination of parameters.

The system saves the account defined for the parameter combination.

The system also stores the login ID of the user and the system date along with the account details.

To proceed, carry out the following

Select the “View Service Account Definition” link at the bottom of the page to view the Service account definition.