Authorize Receipts

The status of the receipt after authorization is updated to “Authorized” and entries are posted in the selected books of account. Before authorization you can modify the receipt details if required. You can modify details like the date on which the receipt was made and the code identifying the finance book in which the receipt details have to be posted. You can also modify the receipt information pertaining to the customer, the mode and method in which the payment was made. You can also modify the instrument information.

This page also allows you to carry out a search based on the type of the debit document, the currency of the document and the number identifying the document to retrieve debit documents against which the receipt payment can be adjusted.

You can also return the receipt to the user who has raised the receipt. The system stores the login ID of the user and the system date along with the authorized or returned details of the receipt.

Select the “Authorize Receipts” link in the "Select Receipts” page.

The “Authorize Receipts” page appears.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

The system displays the following details in the header.

Scheme Code	A unique code identifying the scheme of the receipt.
Scheme Name	The name of the scheme.

The system displays the following details in the “Voucher Information” group box:

Status	The status of the receipt. It must be “Fresh”.
Receipt No.	The number identifying the receipt.

Enter the following details in the “Voucher Information” group box:

Receipt Date	The date on which the receipt has been created. Mandatory. This date must not be later than the system date. This date must fall within an open financial year.
Payment Received Date	The date on which the payment was made against the receipt.

The system displays the following details in the “Voucher Information” group box:

Finance Book	The finance book with which the receipt has been created.
Finance Book Description	The description of the finance book.
Purpose	The purpose for which the Finance Book has been mapped to the selected scheme Code. It can be "Leasing", "Sales" or "Service Billing".
Numbering Type	The numbering type of the receipt.
Receipt Category	The category to which the receipt belongs. It could be “Regular”, “Deposits” and “Advance”. Regular – indicates that the payment has been received in the normal course of business and could be adjusted against a debit document. Deposits – indicates that the payment has been received as a security from the customer. Advance – indicates that the payment has been received as prepayment.
Bill Type	The bill type of the receipt.

The system displays the following details in the “Receipt Summary” group box.

Reference Code	A unique code depicting the customer – Lease No / property no. /Unique No. combination under the scheme code.
Property	The property mapped for the scheme code and reference code combination.
Customer Code	The unique code identifying the customer.
Customer Name	The name of the customer.
Residential Status	The residential status of the customer.
Receipt Route	The way in which the payment has been received from the customer.

Enter the following details in the “Receipt Summary” group box:

Receipt Mode	Use the drop-down list box to specify the mode in which the receipt was received from the customer. For the receipt route Bank, the combo is loaded with “Check”, “Demand Draft”, “Others”, "Direct Debit" and “Pay Order”. The system displays “Check” by default on launch of the page. For the Receipt route cash the combo is loaded with "Cash".
Auto Adjust	Use the drop-down list box to specify whether the debit document or debit note adjustment has to be made with the payment received from the customer. The combo is loaded with “Yes”, “No” and “FIFO”.
Currency	The base currency of the login organization unit company is loaded and defaulted.
Exchange Rate	The receipt currency is the same as the base currency of the login organization unit, the system displays the value as “1”.
Receipt Amount	The amount of the receipt. Mandatory. The amount must be greater than zero.
Bank / Cash Code	Use the drop-down list box to select the code identifying the bank and cash accounts. These codes must have been defined in the “Create Bank / Cash Details” activity of the “Bank Cash Definition” business component and must be in the “Active” status. The base currency bank / cash codes created in the login organizational unit for the defaulted Finance book will be available for selection in the alphabetical order.

The system displays the following details in the “Receipt Summary” group box.

Description

The description of the bank/cash code.

Enter the following details in the “Receipt Summary” group box:

Collector Code	The code identifying the employee or the name of the employee who has collected the payment.
Remitter	The name of the person who has remitted the amount in the bank.

The system displays the following details in the “Receipt Summary” group box.

Unapplied Amount

The unadjusted receipt amount.

Enter the following details in the “Receipt Summary” group box:

Comments	Any observation to be recorded with respect to the payment received.
Account Code	The unique code identifying the account mapped to a customer.

The system displays the following details in the “Receipt Summary” group box.

Account Description

The description of the account code.

Enter the following details in the “Receipt Summary” group box:

TDS Amount	The tax deducted at source amount for the receipt.
Compute EPR	Use the drop-down list box to select whether early payment rebate (EPR) has to be computed or not. The combo is loaded with “No” and “Yes”. The system displays “No” by default on launch of the page.
S. Tax applicable	Use the drop-down list box to select whether service tax is applicable or not. The combo is loaded with “No” and “Yes”. The system displays “No” by default on launch of the page.

Enter the following details in the “Instrument Information” group box:

Instrument No.	The number identifying the instrument.
MICR No.	Indicates the Magnetic Instrument Clearing Number present on the check, demand draft or pay order.
Instrument Amount	The amount of the instrument.
Instrument Date	The date of the instrument.
Bank Code	The code identifying the bank that has issued the instrument.
Payable At	The place where the cheque/DD is payable (e.g. Payable At Chennai, Madurai etc.)
Drawn On	The name of the person for whom the cheque is issued.
Customer account no	The unique number identifying the customer bank account.
Clearing Type	Use the drop-down list box to specify the clearing type of the cheque. The combo is loaded with “High Value”, “Transfer”, “Normal” and “Outstation”. The system displays “Normal” by default on launch of the page.
Bank Account Type	Use the drop-down list box to specify the bank account type. The combo is loaded with “FOR”, “Non-Resident”, “NRE”, “NRO” and “Resident”. The system displays “Resident” by default on launch of the page.
Check Type	Use the drop-down list box to specify the cheque type. The combo is loaded with “Depositing Bank”, “Others”, “Local” and “Outstation”. The system displays “Local” by default on launch of the page.

Click the “Get Debit Documents Informations” pushbutton.

The system displays the following details in the “Debit Document Information” multiline.

Old Doc No	The unique number identifying the old document of the debit document.
Doc. No	The unique number of the debit document.
Doc. Date	The date on which the document was created.
Due Date	The date on which the payment is due.
Currency	The currency of the debit document.
Doc. Amount	The amount of the document.
Outstanding Amount	The outstanding amount due after the adjustment of previous receipts.
Non Taxable Amount	The non taxable amount of the receipt.
Taxable Amount	The taxable amount of the receipt.
Service Tax Amount	The service tax amount applicable for the receipt.
TDS	TDS Amount for the Receipt.
Apportioned Amount	The apportioned amount against the debit document.
DLI Amount	The delayed interest amount of the receipt.
EPR Amount	The early payment rebate amount of the receipt.
Exchange Rate	The number of units of the base currency with respect to the transaction currency if they are different.
Account Code	The unique code identifying the account mapped to a customer.
Reference Invoice No	The reference invoice number of the receipt.

Click the “Compute” pushbutton.

The system displays the following details.

Total Received Amount	The receipt amount.
DLI Amount	The delayed interest amount of the receipt.
EPR Amount	The early payment rebate amount of the receipt.
Balance Available	The balance amount of the receipt.

Click the “Authorize Receipt” pushbutton.
Click the “Print” pushbutton to print the receipt details.

To proceed, carry out the following

Select the “Accounting Information” link to specify the accounting details.
Select the “Receipt Summary” link to specify the summary of the receipt.
Select the “Maintain Adjustment Voucher” link to manage the voucher adjustments.

The system displays the following in the “Data History” group box:

Created By	The login ID of the user who authorized the receipts.
Created Date	The date on which the receipt was authorized.
Modified By	The login ID of the user who modified the receipt details.
Modified Date	The date on which the receipt details was last modified.