Selecting clearance permit for closing

Select Clearance Permit

This page allow you to select the clearance permit, which must be closed. Tell me more.

Select the “Close Clearance Permit” link under the “EAM Clearance Permit System” business component.

The “Select Clearance Permit” page appears.

Enter the following field in the “Direct Entry” group box if you know the clearance permit which must be closed:

Clearance Permit

The clearance permit, which must be closed (Alphanumeric, 30).

Select the “Close Clearance Permit” link, provided alongside, to close the clearance permit.

To search for a clearance permit

Enter the following fields in the “Search Criteria” group box to search for a clearance permit:

Clearance Permit	The clearance permit which must be closed (Alphanumeric, 30). You can enter a clearance permit in full or specify it partially. The system retrieves all clearance permits, which are similar to the clearance permit entered here.
Reason	The reason for which the clearance permit is created (Alphanumeric, 150). You can enter the reason in full or specify it partially. The system retrieves all clearance permits, which are raised for reasons similar to the reason entered here.
Created By	The employee ID of the user who has created the clearance permit (Alphanumeric, 30). You can enter the employee ID in full or specify it partially. The system retrieves all clearance permits that are raised by users whose employee IDs are similar to the employee ID entered here.
Status	Use the drop-down list box to retrieve clearance permits based on its status. The system fills in this field based on the option that has been set for closing in the “Option Setting” activity.
	If the “Allow closing of clearance permit without returning” field is set as “No”, the system fills in “Returned” in this field.
	If the “Allow closing of clearance permit without returning” field is set as “Yes”, the system provides the options: “Approved”, “Extended” and “Returned”.
	Leave the field blank to retrieve clearance permits irrespective of the status. The system displays “Returned”, by default.

Enter the following fields in the “Permit Validity Date” field to retrieve clearance permits based on the dates for which the clearance permit is valid:

From	The date from which the clearance permit is valid (Date Format).
To	The date till which the clearance permit is valid (Date Format). ). Ensure that the date entered in this field is later than the date entered in the “From” field.

Enter the following fields in the “CP Date” field to retrieve clearance permits based on the dates within which the clearance permits were created:

From	The starting date from which you wish to retrieve the clearance permits that are created (Date Format).
To	The date till you wish to retrieve the clearance permits that are created (Date Format). ). Ensure that the date entered in this field is later than the date entered in the “From” field.

Click the “Search” pushbutton.

Based on the search criteria entered the system retrieves the following fields in the “Search Results” multiline:

Clearance Permit	The clearance permit retrieved by the system.
Reason	The reason for which the clearance permit is created.
Created By	The login ID of the user who has created the clearance permit.
Name	The name of the user who has created the clearance permit. The system retrieves the name of the user only if the user name is attached to the employee code of the user in the “Create Roles and Rights Activity”.
Created Date	The date on which the clearance permit was created.
Valid From	The starting date from which the clearance permit is valid.
Valid To	The date till which the clearance permit is valid.
Status	The status of the clearance permit which can be “Approved”, “Extended” or “Returned”.

Click the hyperlinked clearance permit in the multiline to close it.

Selecting clearance permit for closing – An overview

You can select the clearance permit, which must be closed, in this page. You can enter the clearance permit directly. Otherwise you can carry out a search based on the following fields:

the clearance permit
the reason for which the permit is created
the login ID of the user who has created the clearance permit
the status of the permit
the period for which the permit is valid
the period during which the clearance permit is created.

Based on the filter criteria, the system retrieves the clearance permits for closing.