Specify Quality Attributes

Specify Quality Attributes Values

This page allows you to specify the quality attributes for the line items in the Goods Receipt Document (GR). Tell me more

Select the “Specify Quality Attributes” link at the bottom of the “Select Receipt Document” page

The “Specify Quality Attributes Values” appears on the screen

The system displays the following in the header

Status

The status of the GR

The system displays the following fields in the “Receipt Details” group box

Receipt No.	The unique code identifying the GR
Date	The date of creation of the GR
Type	The type of GR. The different types are General, Consignment, Capital, Conversion, Service, Activity, Normal and Certificate on Delivery.
Ref. Doc.	The type of the reference document of the GR. This could be the Purchase Order, Purchase Release Slip, Subcontract Order, Subcontract Order Slip, and Sale Order.
Ref. Doc. No.	The unique code identifying the reference document of the GR
Date	The date of creation of the reference document
Supplier/Customer Code	The unique code identifying the supplier or customer
Name	The name of the supplier or customer
	Zoom facility available

Enter the following fields in the “Item Details” group box

Line No.	Use the drop-down list box to select the line number of the item in the GR. The drop-down lists all the line numbers in the GR
Lot No.	Use the drop-down list box to select the lot number of the item in the GR. The drop-down lists all the lot numbers in the GR
Sub-Lot/Serial No. Details	Use the drop-down list box to select the sub-lot and serial number of the items number. The drop-down lists all the sub-lot or serial number

The system displays the following information in the “Item Details” group box

Item Code	The unique code identifying the item
Variant Code	The variant of the item
Desc.	The textual description pertaining to the item
	Zoom facility available
Qty.	The number of units ordered for the line item
UOM	The unit of measurement of the item
Quality Attribute	Use the drop-down list box to select the quality attribute pertaining to the line item.
	None – Indicates no quality attribute are attached to the line item
	Item – The quality attribute available in the item master is defaulted for the matching item – variant combination of the line item
	Supplier-Item – Indicates that the quality attribute attached to the item-variant combination for the supplier code is applicable to the item-variant combination available in the line item
	Reference document - Indicates that the quality attribute mapped to the item-variant combination from the reference document is applicable to the line item
Remarks	Remarks if any, pertaining to the GR (Alphanumeric, 256)
	Zoom facility available

Click the “Default” pushbutton to display the quality attributes applicable to the line items

The system displays the following information in the “Quality Attribute Details” multiline

Attribute Code	The unique code identifying the quality attribute
UOM	The unit of measurement of the item

Enter the following fields in the “Quality Attribute Details” multiline

Actual Quantitative Value	The actual quantitative value of the item received from the supplier (Integer)
	Example: if the supplier has supplier pipes of 2 inches width. Then the quantitative value is specified as 2
Actual Qualitative Value	The actual qualitative value of the item received from the supplier (Integer)
	Example: if the color of the pipes are white then the qualitative value is specified as “White

The system displays the following information in the “Quality Attribute Details” multiline

Required Min Value	The minimum quantitative value assigned to the attribute of the item
	Example: if pipes with a minimum of 1 ½ inch are acceptable. Then 1 1/2 is assigned to the required min value
Required Max Value	The maximum quantitative value assigned to the attribute of the item
	Example: if pipes with a maximum of 3 inch are acceptable. Then 3 is assigned to the required max value
Required Standard Qualitative Value	The required standard qualitative value expected of the item.
	Example: if the color of pipes expected from the supplier is blue. Then the Qualitative value is set to “Blue”
Required Standard Quantitative Value	The required standard quantitative value expected of the item.
Attribute Desc.	The textual description pertaining to the quality attribute of the item
Attribute Type	The type of the quality attribute, which could be “Qualitative” or “Quantitative”.
Attribute Min Value	The minimum quantitative value assigned to the attribute of the part (Integer) . This should be entered if the attribute type is quantitative
Attribute Max Value	The maximum quantitative value assigned to the attribute of the part (Integer) . This must be entered if the attributive type is quantitative. Ensure this value is greater than “Minimum Value”.
Standard Quantitative Value	The standard quantitative value assigned to the attribute of the part.
	Example: the pipes which are 2 inches wide are the standard size accepted then the standard value is assigned the value of 2
Standard Qualitative Value	The standard qualitative value assigned to the attribute of the part.
Trackable	Displays whether the item attribute is trackable or not

Click the “Specify Attribute Values” pushbutton to save the attribute values of the items to the GR

The attribute values are saved to the GR

Click the “Freeze Acceptance” pushbutton
The status of the selected line item(s) is set to “Freeze Acceptance” if the “Freeze Acceptance Level” is “Line”, the status of the GR is set “Freeze Acceptance” if the status of all the line items is “Freeze Acceptance” The status of the GR is set to “Partial Freeze Acceptance” if the status of atleast one line items is “Freeze Acceptance” and rest are in the “Freeze Receipt” status
The status of the all the line items is set to “Freeze Acceptance” if the “Freeze Acceptance Level” is “Document”

To proceed, carry out the following

Select the “Specify Rejection Details” link at the bottom of the page to specify the rejection details for the line items
Select the “Specify Movement Details” link at the bottom of the page to specify the movement details specific to the line items.

Specify Quality Attributes Values – An overview

The system displays all the GR details like the GR number, GR date, and the type of the GR. The system also displays the reference document details such as the reference document number, date of creation of reference document and supplier details like the supplier code and name.

On entering the line number the system displays the item code, item variant, item description, number of units received of the line item and the unit of measurement of the line item.

This page allows you to specify both quantitative and qualitative parameters for the items. You can enter the quantitative and qualitative value of the accepted item.

You can freeze the document for the acceptance by clicking the “Freeze Acceptance” pushbutton. Freeze Acceptance is done for the items whose inspection type is “Self” or “Third Party”. Freeze Acceptance is complete only when the received quantity of the GR is split as accepted and rejected quantity. Once Freeze acceptance is done the GR is now available for movement.