Specify Assignment to Consumption Points During Movement

Specify Assignment To Consumption Points

This page allows you assign the line items in the Goods Receipt Document (GR) to its consumption points. Tell me more

Select the “Specify Assignment to Consumption Points” link at the bottom of the “Select Receipt document” page

The "Specify Assignment to Consumption Points" page appears

The system displays the following in the header

Status

The status of the GR

The system displays the following fields in the “Receipt Details” group box

Receipt No.	The unique code identifying the GR
Date	The date of creation of the GR
Type	The type of GR. The different types are General, Consignment, Capital, Conversion, Service, Activity, Normal and Certificate on Delivery.
Ref. Doc.	The type of reference document referred by the GR. The different types of reference document are Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Goods Return Note and Sale Order.
Ref. Doc. No.	The unique code identifying the reference document of the GR
Ref. Doc. Date	The date of creation of the reference document
Supplier/Customer Code	The unique code identifying the supplier or customer
Name	The name of the supplier or customer

Enter the following fields in the “Receipt Details” group box

Movement Level	Use the drop-down list box to select the movement level of the items in the GR. The different options available are as follows
	Line – Indicates individual line items are moved to the warehouse
	Document – Indicates all line items in the GR are moved to the warehouse
Movement Date	The date of movement of the GR items to the warehouse (Date Format)

Enter the following fields in the “Selection Criteria” group box

Receipt Line No. From	The starting number, from which the GR line numbers must be retrieved. (Integer).
Receipt Line No. To	The ending number, till which the GR line numbers must be retrieved. (Integer).
Output/Input Type	Use the drop-down list box to select the input/output type of the line of item in the GR. The following are displayed “All”, “None” ,”Primary Output”, “Secondary Output”, “Returnable Input” and “Customer supplier Parts”. Select “All” to display all the line numbers irrespective of its input/output type
Item Code	The unique code identifying the item (Alphanumeric, 32) You can enter the item code in full or specify it partially using the “*” character. The system retrieves all the GR line numbers whose item code is similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its item code
Variant Code	The variant of the item (Alphanumeric,8) You can enter the variant in full or specify it partially using the “*” character. The system retrieves all the GR line numbers whose item variant code is similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its item variant code
Desc.	The textual description pertaining to the item (Alphanumeric, 40) You can enter the description in full or specify it partially using the “*” character. The system retrieves all the GR line numbers whose item description is similar to the description entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its item description
Lot No. From	The starting number, in the range of lot number of the line items, from which the GR line items must be retrieved. (Alphanumeric, 28). You can enter the lot number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the lot number similar to the number entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its lot
Lot No. To	The ending number, in the range of lot number of the line items, till which the GR line item details must be retrieved. (Alphanumeric, 28). You can enter the lot number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the lot number similar to the number entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its lot
Adhoc Item Class	Use the drop down list box to search by the classification under which the non-codified items are defined. The drop-down displays all the “Adhoc item class” defined in the “Type Setup” Component and “All” is the default value. Select “all” to display all the GR irrespective of its adhoc item class
Sub Lot No. From	The starting number, in the range of sub lot number of the line items, from which the GR line items must be retrieved. (Alphanumeric, 28). You can enter the sub lot number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the sub lot code similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its sub lot
Sub Lot No. To	The ending number, in the range of sub lot number of the line items, till which the GR line items must be retrieved. (Alphanumeric, 28). You can enter the sub lot number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the sub lot code similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its sub lot
CC Usage	Use the drop-down list box to search the Cost Center Usage, which is an additional parameter to identify the cost center through the “Cost Rule Definition” component in Finance. The CC usage is specified wherever you want to move an item to a Cost Center instead of a warehouse. Example: Service Item/ Adhoc Item.
Serial No. From	The starting number, in the range of serial numbers of the line items, from which the GR line items, must be retrieved. (Alphanumeric, 28). You can enter the serial number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the serial number similar to the number entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its serial number
Serial No. To	The ending number, in the range of serial number, till which the GRs details, must be retrieved. (Alphanumeric, 28). You can enter the serial number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the serial number similar to the number entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its serial number
Accounting Unit	Use the drop-down list box to search by the Accounting Unit of the line item. Accounting Unit is the finance book, which contains various accounts into which the financial entries pertaining to the transactions are maintained. The drop down lists all the finance books that are mapped to the Receipt OUs
Inspection Advise No.	The unique code identifying the advice given on the item post inspection (Alphanumeric, 18) . You can enter the inspection advice number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the inspection advice number similar to the number entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its inspection advice number
Inspected By	Use the drop-down list box to search based on who has inspected the item. The drop-down lists “All”, “Employee”, ”Agency” and “None”. Select “All” to display all the line items irrespective of its inspector

Click the “Search” pushbutton to display all the search results in the multiline
Enter the following fields in the “Default Entries” group box

CC Usage

Use the drop-down list box to specify the Cost Center Usage, which is an additional parameter to identify the cost center through the “Cost Rule Definition” component in Finance. The CC usage must be specified wherever you want to move an item to a Cost Center instead of a warehouse Example: Service Item/ Adhoc Item.

Click the “Default” pushbutton to display all default values in the respective fields in the multiline

The system displays the following information in the “Assignment Details” multiline

Receipt Line No.	The line number of the item in the GR
Item Code	The unique code identifying the item
Variant	The variant of the item
Item Description	The textual description pertaining to the item
To be moved Qty	The number of units to be moved to the warehouse

Enter the following fields in the “Assignment Details” multiline

Moved Qty

The number of units moved to the warehouse. (Integer) This value should be greater than zero. The value should not be greater than the “To be moved Qty”

Note: The sum of the “Moved Qty” should not exceed “To be Moved Qty” if the line item is moved to multiple “CC Usages”

The system displays the following information in the “Assignment Details” multiline

UOM

The unit of measurement of the item

Enter the following in the “Assignment Details” multiline

AC Usage

Use the drop-down list box to specify the Account Usage, which points to an Account Code where the financial postings will be done. The corresponding Account Code for the selected Account Usage would have been defined in the “Account Rule Definition” component. These account codes are mapped to the finance books mapped to the receipt OUs mapped to the login OU. “Blank” is set as the default value. This cannot be “Blank” if “Adhoc Item Class” has any value other than “None”.

Note: The AC Usage of the reference document is set as the default value for “AC Usage” field. If the AC Usage of the reference document is not valid on the transaction date then “Blank” is set as the default value for the “AC Usage” .The “AC usage” must be existent, effective and active on the transaction date.

The system displays the following information in the “Assignment Details” multiline

AC Usage Desc.

The textual description pertaining to the account usage.

Enter the following fields in the “Assignment Details” multiline

CC Usage	Use the drop-down list box to specify the Cost Center Usage, which is an additional parameter to identify the cost center through the “Cost Rule Definition” component in Finance. The CC usage must be specified wherever you want to move an item to a Cost Center instead of a warehouse Example: Service Item/ Adhoc Item.
Move To	Use the drop-down list box to select the actual location where the item is moved. The drop-down lists all the user-defined values from the “Type Setup” component
Work Order Type	Use the drop-down list box to select the work order type for the line item. The drop-down lists “None”, “Production WO”, “Maintenance WO”.
Work order No.	The unique code identifying the work order (Alphanumeric, 18). This should not be blank if work order type is selected
Work order line No	The line number of the item in the work order (Integer) . This should not be blank if work order number is entered.

Note: If the GR type is “Activity” and the output type is “Primary Output” then the line item should be moved to the work order only

The system displays the following information in the “Assignment Details” multiline

Output/Input Type	The input/Output type of the line of item in the GR. The possible values are ”Primary Output”, “Secondary Output”, “Returnable Input” and “Customer supplier Parts”
Adhoc Item Class	The item class, which represents a list of items, which are non-codified and associated to the line of item of the GR.
Line status	The status of the line item
Movement Date	The date on which the items are moved to the warehouse

Enter the following fields in the “Assignment Details” multiline

Alternate Quantity	The alternate unit of measurement for a catchweight item. The system throws an error if this field is left blank for a catchweight item. The system throws an error if this field is entered for a non catchweight item.
Alternate UOM	The alternate quantity for a catchweight item. System throws an error if this field is left blank for a catchweight item. The system throws an error if this field is entered for a non catchweight item. If alt Uom does not allow fractions then it is mandatory for alt quantity to be a whole number.
	Help facility available
Analysis Code	The analysis code mapped to the Account code identified by the Account Rule Definition/ Account Usage. It is used for analysis purposes. (Alphanumeric, 5).
	Help facility available.

Note: Analysis code cannot be blank if the Account has more than one analysis code and the CPS Parameter "Analysis/Sub Analysis Code Applicable is set to "Yes". Analysis code must exist and be effective and active on the transaction date.

Sub Analysis Code

The sub analysis code mapped to the Analysis code that is used for analysis purpose. (Alphanumeric, 5).

Note: Sub-analysis code cannot be empty if one exists for “Analysis Code”

Enter the following:

Movement Remarks

Any comments regarding the item. (Alphanumeric,255).

Note: If Remarks is not provided, then the system concatenates Item Desc/Qty-UOM/Currency Code@Rate and displays as Movement Remarks at line level.

Click the “Specify Assignment to consumption points” link at the bottom of the page to assign the items to the consumption points

The item are assigned to the consumption points

Click the “Move” Pushbutton to move the items to the warehouse
If the “Movement Level” is set to “Line” then the status of the selected item(s) is set to “Moved” if the quantity of the line item is equal to the total moved quantity and it is set to “Partially Moved” if the total moved quantity is less than the line item quantity.
If the “Movement Level” is set to Document the status of all the line items is set to “Moved” if the quantity of the line item is equal to the total moved quantity and it is set to “Partially Moved” if the total moved quantity is less than the line item quantity. The status of the GR is set to “Moved” if all the line items are in the “Moved” status and it is set to “Partially Moved” if atleast one line item is set to “Partially Moved” and all the other line items are in the “Freeze Acceptance” status.

To proceed, carry out the following

Select the “Item Details” link at the bottom of the page to view the details pertaining to the selected line item in the multiline
Select the “Specify Lot details” link at the bottom of the page to specify the lot details specific to the line items
Select the “Specify Sub-Lot/Serial No Details” link at the bottom of the page to specify the sub-lot and serial number details specific to the line items
Select the “Supplier Details” link at the bottom of the page to view the supplier details
Select the “Operational Checklist” link at the bottom of the page to specify the checklist details required during the movement of the item.

The system displays the following in the “Data History” group box:

Created By	The login id of the user who created the consumption point details.
Created Date	The date on which the consumption details was created.
Modified By	The login id of the user who modified the consumption point details.
Modified Date	The date on which the consumption point details was modified.

Specify Assignment To Consumption Points – An overview

The system displays all the GR details like the receipt number, date of creation of the GR and the type of the GR. The system also displays the reference document details such as the reference document number, date of creation of reference document and supplier details like the supplier code and name.

You carry the search for the set of line numbers using the range of the line numbers, item code, variant of the item, description of the item, lot, sub-lot, serial number of the item, the inspection status, the person who has inspected the items. Based on the search criteria the GR line numbers are listed in the multiline.

The service or Non-codified items can be moved to the consumption points only. And the codified items can be moved to warehouse as well as to the consumption points. If the reference document is Subcontract Order or Subcontract Release Slip and the type is “Activity Subcontracting” then the subcontract item (Primary Output) should be moved to the work order.

You can specify the work order details such as the type of work order, work order number and work order line number to which the line item in the GR is assigned in the multiline.

This page allows you to move the line item(s) to the warehouse by clicking the “Move” pushbutton. The movement of the items can be done either at the line level or at the document level. When movement is done for the line level only the selected line item(s) are moved to the warehouse. Whereas when the movement is done at the document level all the line item(s) are moved to the warehouse.