Specify Lot Details During Movement

Specify Lot Details

This page allows you to specify the lot details given to the line item in the Goods Receipt Document (GR) at the time of movement of the items. Tell me more...

Select the “Specify Lot Details” link at the bottom of the “Specify Movement details” page to specify Lot details of the items

The “Specify Lot Details” appears on the screen

The system displays the following in the header

Status

The status of the GR

The system displays the following fields in the “Receipt Details” group box

Receipt No.	The unique code identifying the GR
Date	The date of creation of the GR
Type	The type of GR. The different types are General, Consignment, Capital, Conversion, Service, Activity, Normal and Certificate on Delivery.
Ref. Doc.	The type of reference document referred by the GR. The different types of reference document are Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Goods Return Note and Sale Order.
Ref. Doc. No.	The unique code identifying the reference document of the GR
Date	The date of creation of the reference document
Supplier/Customer Code	The unique code identifying the supplier or customer
Name	The name of the supplier or customer
	Zoom facility available

Enter the following details in the “Item Details” group box

Line No.

Use the drop-down list box to select the line number of the item in the GR. The drop-down lists all the line items in the GR that are lot controlled

The system displays the following fields in the “Item Details” group box based line number selected in the “Line No” combo box

Line Status	The status of the line item
Item Code	The unique code identifying the item
Variant Code	The variant of the item
Desc.	The textual description pertaining to the item
	Zoom facility available
Line Item Qty.	The number of units of the line item received
UOM	The unit of measurement of line item
Line Item Alternate Quantity	The alternate number of units of the line item received for a catchweight item.
Alternate UOM	The alternate unit of measurement of a catchweight item.

Enter the following fields in the “Default Entries” group box

Lot Qty.	The number of units received in the lot (Integer)
Mfr. Date	The manufacturing date of the line item (Date Format)
Alternate Quantity	The alternate quantity for a catchweight item. System throws an error if this field is left blank for a catchweight item. The system throws an error if this field is entered for a non catchweight item. If alt Uom does not allow fractions then it is mandatory for alt qty to be a whole number.

Click the "Default" pushbutton to display the values in the “Default Entries” group in the corresponding fields in the multiline
Enter the following fields in the “Lot Details” group box

Source Lot No.	The unique code identifying the lot as specified by the supplier (Integer)
Lot No.	The unique number identifying the lot at the inspection level (Alphanumeric, 28). This is auto generated if it is left blank and “Lot Qty” for the row is entered.
Lot Qty.	The number of units in the lot (Integer). This should be entered when the lot number is entered. This value should not be This value should not be negative
Alternate Quantity	The alternate quantity for a catchweight item.
Mfr. Date	The manufacturing date of the line item (Date Format) This cannot be greater than the receipt date.
Expiry Date	The expiry date of the items received.(Date format).Mandatory only for lot controlled items.

Note: The sum of the “Lot Qty” should not be greater than the “Item Quantity specified” for the line item.

Sub Lot Applicable

Use the drop-down list box to indicate whether sub lots are applicable for the lot.

.Note: If Sub Lot Applicable is set as "Yes", you can either enter the sub lot number or the application will automatically generate the sub lot number either at "Freeze Acceptance" or at "Freeze Movement" as per the Purchase OPS settings “Assign Lot No. At Inspection / Movement”.

The system displays the following information in the “Lot Details” group box

Lot No. Generated By	This can be either system, user or supplier
	System – Indicates that the lot number are generated by the system
	User – Indicates that the lot number
	Supplier – If source Lot no. is defaulted ( It depends on the values set in the Supplier Master” – “Default Supplier Lot Number is YES”)

Click the “Specify Lot No.” pushbutton

The lot details are saved to the GR

Click the “Move” pushbutton to move the items to the warehouse
If the “Movement Level” is set to “Line” then the status of the selected item(s) is set to “Moved” if the quantity of the line item is equal to the total moved quantity and it is set to “Partially Moved” if the total moved quantity is less than the line item quantity.
If the “Movement Level” is set to Document the status of all the line items is set to “Moved” if the quantity of the line item is equal to the total moved quantity and it is set to “Partially Moved” if the total moved quantity is less than the line item quantity. The status of the GR is set to “Moved” if all the line items are in the “Moved” status and it is set to “Partially Moved” if atleast one line item is set to “Partially Moved” and all the other line items are in the “Freeze Acceptance” status.

To proceed, carry out the following

Select the “Specify sub-lot/serial no details” link at the bottom of the page to specify the sub-lot and serial number details specific to the line items
Select the “Specify Container Details” link at the bottom of the page to specify the container details.

Specify Lot Details – An Overview

This page displays the GR details such as the receipt number, receipt date, the reference document number of the GR, the supplier name.

On giving the GR line number, the system displays all the item details such as the item code, variant of the item, description of the item, the OU where the item is to be received and the status of the line item. The system also displays the lot details specified for the line item by the supplier in multiline on the selection of the line item.

This page allows you to move the line item(s) to the warehouse by clicking the “Move” pushbutton. The movement of the items can be done either at the line level or at the document level. When movement is done for the line level only the selected line item(s) are moved to the warehouse. Whereas when the movement is done at the document level all the line item(s) are moved to the warehouse.