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This page allows you to specify the value to be debited from the supplier for the returned items specified in the Goods Return Note (GRN). Tell me more
Select the “Specify Value Details” at the bottom of the “Create Return Note” page
The “Specify Value Details” page appears
The system displays the status in the header
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Status |
The status of the return note. It can be “Draft”, “Fresh” or “Frozen”. |
The system displays the following information in the “Return Note Details” Group Box
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Return Note No. |
The unique code identifying the GRN |
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Date |
The date of creation of the GRN |
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Supplier Code |
The unique code identifying the supplier |
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Name |
The name of suppler |
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Zoom facility available |
Enter the following fields in the “Return Note Details” group box
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Line No. |
The line number of the items in the GRN. The drop down displays all the line numbers in the GRN. |
The system displays the following information in the “Return Note Details” group box
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Receipt No. |
The unique code identifying GR of the line item |
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Receipt Line No. |
The line number of the item in the GR |
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Item Code |
The unique code identifying the Item |
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Variant Code |
The variant of the item code |
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Desc. |
The description of the item |
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Return Note Qty. |
The number of units to be returned to the supplier |
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Debit Note Qty. |
The number of units whose value needs to be debited from the supplier on the creation of the GRN. |
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Item Debit Note Amount |
The total amount for the line item to be debited from the supplier account for the line item. |
Enter the following fields in the “Debit Note Details” multiline
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Debit Note Qty. |
The number of units of the item whose value is to be debited from the supplier (Numeric) |
Note: The “Debit Note Qty” must be entered if any value is entered in “return rate”
The system displays the following information in the “Debit Note Details” multiline
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Unit Rate |
The unit rate of the item in which it was supplied by the supplier |
Enter the following fields in the “Debit Note Details” multiline
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Return Rate |
The unit rate of the of item at which it is returned to the supplier |
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Press <Enter> Key |
The system displays the following:
Note: The “Return Rate” must be entered if any value is entered in “Debit Note Qty”
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Debit Note Amount |
The total amount to be debited from the supplier. |
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Debit Note Amount = Debit Note Qty * Return Rate |
Enter the following:
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Account Usage |
Use the drop-down list box to specify the Account Usage, which points to an Account Code where the financial postings will be done. The corresponding Account Code for the selected Account Usage would have been defined in the “Account Rule Definition” component in Finance. These account codes are mapped to the finance books that are in turn mapped to the receipt OUs of the login OU. “Blank” is set as the default value. This cannot be “Blank” if “Adhoc Item Class” has any value other than “None”. |
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CC Usage |
Use the drop-down box to select the cost center usage (consumption Point) for the item. The drop-down lists all the CC usages defined for the “Purchase Cost Center” in the “Cost Rule Definition” component. The CC usage is specified whenever an item is moved to a Cost Center instead of a warehouse for e.g. Service Item/ Adhoc Item.. “Blank” is set as the default value. This cannot be “Blank” if “Adhoc Item Class” has any value other than “None”. |
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Analysis Code |
The analysis code mapped to the Account code identified by the Account Rule Definition/ Account Usage. It is used for analysis purposes. (Alphanumeric, 5). |
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Help facility available |
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Press <Enter> Key |
Note: Analysis code cannot be blank if the item has more than one analysis code
Analysis code must exists and be effective and active on the transaction date
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Sub Analysis Code |
The sub analysis code mapped to the Analysis code that is used for analysis purpose. (Alphanumeric, 5). |
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Press <Enter> Key |
Note: Sub-analysis code cannot be empty if one exists for “Analysis Code”
Click the “Specify Value Details” pushbutton to map the Value details of the items to the GRN
The values of the returned items are saved to the GRN
Click the “Create and Freeze Return Note” pushbutton to map the Value details of the items to the Return Note and freeze the return note for further processing. This can be done in this page if no taxes and charges are involved for the line items
If the item Code is not Lot controlled or Serial Controlled referred in the Receipt Document the status of the GRN is set to “Frozen”
To proceed, carry out the following
Select the “Receipt Document Details” link at the bottom of the page to specify the GR details
Select the “Specify TCD Details” link at the bottom of the page to specify the Tax, Charges and discount for the items returned to the supplier or customer
Select the “Specify Other Tax and Charges Details” link at the bottom of the page to specify the Other Tax and Charges for the items returned to the supplier or customer
Select the “Attach Notes” link at the bottom of the page to attach any additional information to Return Note
Specify Value Details - An Overview
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The amount to be debited normally varies for different set of items within the line item. This could be in the situation when one set of items could be partially damaged and the other set of items is totally damaged. This page displays the GRN number, GRN date, the supplier of the items, the GR number to which the line item belongs, the line number of the item in the GR.
On giving the line number, the system displays all the item details such as the item code, variant of the item, description of the item, UOM of the item, the transaction currency of the item, the number of items of the line item returned, the number of units for which the value has to be debited from the supplier on the creation of the GRN, the total amount which has to be debited from the supplier on the creation of the GRN.
In this page you can specify the rate at which the items are returned and the amount that is debited from the supplier for specific number of units of the line item (Debit Note Qty). The page also displays the unit rate at which the suppler has supplied the items.
You can freeze the GRN in this page for further processing by clicking the “Freeze” pushbutton provided there are not other taxes and charges attached with the document. On freezing the status of the GRN is set to “Frozen”
