Coverage Details

This page allows you to capture the quantities that are covered for the purchase order (PO) - purchase request (PR) or PO – Sale Order (SO) combination through goods receipt. You can specify the coverage details based on the reference document. You can also view the covered quantity for the PO-PR or PO-SO combination through goods receipt.

Select the “Coverage Details” link in the “Create Receipt Document” or “View Receipt Document” page.

The “Coverage Details” page appears.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

In the header the mandatory fields are represented as bold and in the multiline the mandatory columns are either bold or displayed in a color other than black.

To create the coverage details

The system displays the following in the “Receipt Document Details” group box:

Receipt No.	The number identifying the goods receipt.
Receipt Date	The date of creation of the goods receipt.
Ref. Doc.	The code identifying the reference document of the goods receipt.

The system displays the following in the “Order Details” group box:

Order No.	The number identifying the order.
Amendment No.	The amendment number of the order.
Type	The type of the order.
Supplier/Customer Code	The code identifying the supplier or customer.
Name	The name of the supplier or customer.

Enter the following details in the “Coverage Details” group box:

Coverage Type

Use the drop-down list box to select the type of coverage. The combo is loaded with the values based on the reference document if respective coverage details exist.

If the Ref Doc. is PO / Purchase Release Slip, then the combo is loaded with Purchase Requests and Sale orders
If Ref Doc. is SCO / SCRelSlip, then the combo is loaded with Sub.Con. Requests

The system displays the following in the multiline:

Receipt Line No.	The line number identifying the goods receipt.
Order Line No.	The line number of the order.
Schedule No.	The schedule number of the order.
Item Code	The code identifying the item mentioned in the order.
Variant Code	The name of the variant associated with the item code.
Item Desc	The description of item and variant is displayed.
Purchase UOM	The unit of measurement of the order.
Covered Quantity	The quantity covered through the order against a purchase request / sale order of the order line number and schedule number combination is displayed.
Status	The line status of the goods receipt document.

If the reference document is “Purchase Request/ Sub Con Request”, the following columns will be visible

The system displays the following in the multiline:

Request Created At	The organization unit in which the purchase / sub con request was created.
Request No.	The unique code identifying the purchase / Sub con request.
Request Line No.	The identification number of the line, which represents an item in the purchase/ sub con request document.
Schedule No.	The number identifying the schedule mentioned in the purchase / sub con request.
Schedule Qty.	The quantity mentioned in the purchase / sub con request against the Schedule No.
Request UOM	The unit of measurement of the purchase / sub con request.

Enter the following details in the multiline:

Covered Quantity through Receipt in Order UOM

The quantity that is covered from the purchase request quantity through goods receipt is displayed. Ensure that the entered value is less than or equal to balance quantity and cannot be negative.

The system displays the following in the multiline:

Balance Qty. Order UOM

The quantity that is pending to be covered against a purchase request is displayed. This is the quantity that can be further covered in any other receipt document raised referring this PO-PR / SCO- SCR Line. The balance quantity is calculated as Balance Quantity = Covered Quantity - Previous Covered Quantity + Covered qty through receipt for the order.

If the reference document is “Sales Order”, the following columns will be visible

The system displays the following in the multiline:

Sale Order Created At	The organization unit in which the sale order was created.
Sale Order No.	The unique number identifying the sale order.
Line No.	The identification number of the line, which represents an item in the sale order document.
Schedule No.	The number identifying the schedule mentioned in the sale order.
Customer Code	The code identifying the customer.
Name	The name of the customer.
Schedule Qty	The quantity mentioned in the sale order against the Schedule No.
Sale Order UOM	The unit of measurement of the sale order.

Enter the following in the multiline:

Covered Quantity through Receipt in Order UOM

The quantity that is covered from the sale order quantity through goods receipt is displayed. Ensure that the entered value is less than or equal to balance quantity and cannot be negative.

The system displays the following in the multiline:

Balance Qty. Order UOM

The quantity that is pending to be covered from the sale order quantity is displayed. This is the quantity that can be further covered in any other receipt raised referring this PO-SO Line. The balance quantity is calculated as Balance Quantity = Covered Quantity - Previous Covered Quantity + Covered qty through receipt for the order.

Click the “Save” pushbutton to create the coverage details.

The system saves the coverage details. The coverage details cannot be saved if the line status is in “Freeze Movement”.

To view the coverage details

The system displays the following in the “Receipt Document Details” group box:

Receipt No.	The number identifying the goods receipt.
Receipt Date	The date of creation of the goods receipt.
Ref. Doc.	The code identifying the reference document of the goods receipt.

The system displays the following in the “Order Details” group box:

Order No.	The number identifying the order.
Amendment No.	The amendment number of the order.
Type	The type of the order.
Supplier/Customer Code	The code identifying the supplier or customer.
Name	The name of the supplier or customer.

The system displays the following in the “Coverage Details” group box:

Coverage Type

The type of coverage.

The system displays the following in the multiline:

Receipt Line No.	The line number identifying the goods receipt.
Order Line No.	The line number of the order.
Schedule No.	The schedule number of the order.
Item Code	The code identifying the item mentioned in the order.
Variant Code	The name of the variant associated with the item code.
Item Desc	The description of item and variant is displayed.
Purchase UOM	The unit of measurement of the order.
Covered Quantity	The quantity covered through the order against purchase request / sale order of the order line number and schedule number combination is displayed.
Status	The line status of the goods receipt document.

If the reference document is “Purchase Request / Sub Con Request”,

The system displays the following in the multiline:

Request Created At	The organization unit in which the purchase / sub con request was created.
Request No.	The unique code identifying the purchase / sub con request.
Request Line No.	The identification number of the line, which represents an item in the purchase / sub con request document.
Schedule No.	The number identifying the schedule mentioned in the purchase / sub con request.
Schedule Qty.	The quantity mentioned in the purchase / sub con request against the schedule no.
Request UOM	The unit of measurement of the purchase / sub con request.
Covered Quantity through Receipt in Order UOM	The quantity that is covered from the purchase/ sub con request quantity through goods receipt is displayed.
Balance Qty. Order UOM	The quantity that is pending to be covered from the purchase / sub con request quantity is displayed. This is the quantity that can be further covered in any other receipt document raised referring to this PO-PR / SCO - SCR Line.

If the reference document is “Sale Order”,

The system displays the following in the multiline:

Sale Order Created At	The organization unit in which the sale order was created.
Sale Order No.	The unique number identifying the sale order.
Line No.	The identification number of the line, which represents an item in the sale order document.
Schedule No.	The number identifying the schedule mentioned in the sale order.
Customer Code	The code identifying the customer.
Name	The name of the customer.
Schedule Qty	The quantity mentioned in the sale order against the schedule no.
Sale Order UOM	The unit of measurement of the sale order.
Covered Quantity through Receipt in Order UOM	The quantity that is covered from the sale order quantity through goods receipt is displayed.
Balance Qty. Order UOM	The quantity that is pending to be covered from the sale order quantity is displayed. This is the quantity that can be further covered in any other receipt document raised referring to this PO-SO Line.

The system displays the following:

Created By	The user ID of the person who created the receipt details.
Created Date	The date on which the receipt details were created.
Last Modified By	The login user ID of the person who modified the coverage details.
Last Modified Date	The system date on which the coverage details were modified.