|
|
|
|
|
In this page you can select the Goods Receipt Document (GR) , which you want to reverse.
You can search for the GR(s) for reversal using the set of search criteria. Based on the search criteria the list of GR(s) is listed in the multiline. You can select GR(s) and click “Reverse Receipt(s)” pushbutton to reverse the GR(s) or click the “Confirm Reversal” pushbutton to reverse the document and confirm the reversal for further processing.
Select “Receipt Acknowledgment” link from the left pane and click on “Receipts for Reversal”.
The “Select Receipts For Reversal” page appears.
Enter the following field in the header
|
Receipt No. |
The unique code identifying the GR, which is to be reversed (Alphanumeric, 18) |
Select “View Receipt Document” link to view the details of the GR entered in the header
Enter the following fields in the “Search Criteria” group box
|
Receipt Doc. Type |
Use the drop-down list box to select the type of receipt document. The different types of receipt document are general, consignment, capital, conversion, service, activity, normal, certificate On Delivery |
Note: If no value is selected in the “Receipt Doc. Type” drop-down list then “All” is set as the default value
|
Receipt No. From |
The starting number, in the range of receipt document number, from which the receipt document details must be retrieved. (Alphanumeric, 18). You can enter the receipt document number in full or specify it partially using the “*” character. The system retrieves all the receipt documents whose receipt document code is similar to the code entered here. Leave this field blank, to retrieve all the receipt documents |
|
Receipt No. To |
The ending number, in the range of receipt document number, till which the receipt document details must be retrieved. (Alphanumeric, 18). You can enter the receipt document number in full or specify it partially using the “*” character. The system retrieves all the receipt documents whose receipt document code is similar to the code entered here. Leave this field blank, to retrieve all the receipt documents |
Note: The “Receipt No. From” and “Receipt No. To” can use “*” as wild card to specify the starting and ending GR number
|
Folder |
Use the drop-down list box to select the folder of the Receipt Document by which it is referred. The drop-down lists all the user defined values in the “Type Setup” Component for the “GR Folder”. Select “All” to display all the receipt documents irrespective of its folder |
|
|
Receipt Date From |
The starting date, in the range of receipt document dates, from which the receipt documents details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the receipt documents that are raised later than this date. Leave this field blank, to retrieve all the GRs, irrespective of the starting date. |
|
|
Receipt Date To |
The ending date, in the range of receipt document dates, until which the receipt documents details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the receipt documents that are raised till this date. Leave this field blank, to retrieve all the GRs, irrespective of the ending date. |
|
|
Status |
Use the drop-down list box to select the status of the GR which needs to be displayed in the multiline The values available are All, Qty frozen, Values Frozen, Partial Freeze Receipt, Freeze Receipt, Partial Freeze Acceptance, Freeze Acceptance, Partial Freeze Movement, Freeze Movement |
|
|
Ref. Doc. Created At |
Use the drop-down list box to select the OU where the reference document is created. Select “All” to retrieve all the GRs irrespective of the Reference document |
|
|
Ref. Doc. |
Use the drop-down list box to select the reference document. The list of options available are as follows |
|
|
||
|
||
|
||
|
||
|
||
|
||
|
Ref. Doc. No. From |
The starting number, in the range of reference document numbers, from which the reference document details must be retrieved. (Alphanumeric, 18). You can enter the reference document number in full or specify it partially using the “*” character. The system retrieves all the reference document whose reference number is similar to the code entered here. Leave this field blank, to retrieve all the reference documents irrespective of its number |
|
|
Ref. Doc. No. To |
The ending number, in the range of reference document numbers, till which the reference document details must be retrieved. (Alphanumeric, 18). You can enter the reference document number in full or specify it partially using the “*” character. The system retrieves all the reference document whose reference number is similar to the code entered here. Leave this field blank, to retrieve all the reference documents irrespective of its number |
|
|
Ref. Doc. Folder |
Use the drop-down list box to select the folder of the Reference Document. All the values existing for the reference document in the “Login OU” is displayed here |
|
|
Ref. Doc. Date From |
The starting reference document date, in the range of reference document dates, from which the reference document details must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the reference documents that are raised later than this date. Leave this field blank, to retrieve all the reference documents, irrespective of the starting date. |
|
|
Ref. Doc. Date To |
The ending reference document date, in the range of reference document dates, till which the reference document details must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the reference documents that are raised till this date. Leave this field blank, to retrieve all the reference documents, irrespective of the ending date |
|
|
Adhoc Item Class |
Use the drop-down list box to select the item class, which represents a list of items, which are non-codified items |
|
|
Item Code |
The unique code identifying the Item (Alphanumeric, 32) You can enter the item code in full or specify it partially using the “*” character. The system retrieves all the reference documents containing item code similar to the code entered here. Leave this field blank, to retrieve all the reference documents, irrespective of the itemThe unique code identifying the item (Alphanumeric, 32) |
|
|
Variant Code |
The variant of the item (Alphanumeric, 8). You can enter the variant in full or specify it partially using the “*” character. The system retrieves all the reference documents containing variant code similar to the variant entered here. Leave this field blank, to retrieve all the reference documents, irrespective of the variant of the item |
|
|
Desc. |
The textual description pertaining to the item-variant (Alphanumeric, 150). You can enter the description in full or specify it partially using the “*” character. The system retrieves all the reference documents containing description similar to the description entered here. Leave this field blank, to retrieve all the reference documents, irrespective of the description of the item-varaint or Adhoc Item Class |
|
|
Supplier/Customer Code |
The unique code identifying the supplier or customer (Alphanumeric, 16) You can enter the supplier/customer code in full or specify it partially using the “*” character. The system retrieves all the reference documents containing supplier/customer code similar to the supplier/customer code entered here. Leave this field blank, to retrieve all the reference documents, irrespective of the supplier/customer code |
|
|
Name |
The name of the supplier/customer associated with reference document (Alphanumeric, 60) You can enter the name of the supplier or customer in full or specify it partially using the “*” character. The system retrieves all the reference documents containing the supplier or customer name similar to the supplier/customer name entered here. Leave this field blank, to retrieve all the reference documents, irrespective of the supplier/customer name |
|
|
|
|
|
Click the “Search” push button to search the results based on the search criteria given above
The system displays the following fields in the “Search Results” multi-line
|
Receipt No. |
A unique code identifying the GR |
|
Date |
The date on which the GR was created |
|
Type |
The type of GR. The possible values are General, Consignment, Capital, Conversion, Service, Activity, Normal And Certificate on Delivery |
|
Folder |
The folder of the of the GR |
|
Status |
The status of the GR is displayed. The possible values could be Quantity Frozen, Values Frozen, Partial Freeze Receipt, Freeze Receipt, Partial Freeze Acceptance, Freeze Acceptance, Partial Freeze Movement, Freeze Movement |
|
Ref. Doc. |
The type of reference document referred by the GR. The possible values are Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Goods Return Note and sales order |
|
Supplier Code |
A unique code identifying the supplier or customer who delivers the items |
|
Name |
The name of the supplier or customer |
Enter the following fields in the “Search Results” multiline
|
Reason Code |
The unique code identifying the reason for the reversal of the GR (Alphanumeric, 10) |
|
|
Press <Enter> Key |
|
|
Help facility available |
Note: The “Reason Code” should be in “Active status” and should be valid within the effective date of the reason code
The System displays the following information in the “Search Results” multiline
|
Desc. |
The description of the reason code for reversing the GR |
Select the GRs to reversed in the multiline by selecting the checkbox available for each row and click “Reverse Receipt” pushbutton
The system saves the reason code and the “GR” status is set to “Reversal-in-Process”
Select the GRs to reversed and confirmed in the multiline by selecting the checkbox available for each row and click “Confirm Reversal” pushbutton
Receipt doc (s) selected for Reversal and the reason codes are saved and the status of the “GR” is set to “Reversed”
