Specify Values Summary(EDITVAL)

Specify Values Summary

This page allows you to associate the values of the receipt document to the respective accounting unit, analysis and sub analysis code. Tell me more

Select “Specify Values Summary” link in the “Select Receipt Document ” page

The “Specify Values Summary” page appears

The system displays the following in the header

Status

The status of the GR

The system displays the following information in the “Receipt Details” group box

Receipt No.	The unique code identifying the GR
Date	The Date of creation of the Receipt Document
Type	The type of receipt document. The different types are General, Consignment, Capital, Conversion, Service, Activity, Normal and Certificate on Delivery.
Ref. Doc.	The type of reference document referred by the receipt document. The different types of reference document are Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Goods Return Note and Sale Order.
Ref. Doc. No.	The unique code identifying the reference document
Date	The creation date of the reference document
Supplier Code	The unique code identifying the Supplier
Name	The name of the supplier or customer

Modify the following field in the “Receipt Details” group box if required:

Freeze Receipt Date

The date on which the Receipt document is “Frozen” for further processing (Date Format) This cannot be earlier than the Receipt Date

The system displays the following information in the “Value Details” group box

Doc. Value	The Sum of the basic values of all Line items
Additional Charges	The Sum of all the line number TCDs and document TCD that are mapped to expense account rule
	Additional Charges = Sum of all line number TCDS mapped to the expense account rule + document level TCD mapped to the expense account rule
Total TCD Value (Add to Stock)	Sum of Total Line TCD Value (Add to Stock) and Total Doc TCD Value (Add to Stock).
	Total TCD Value(Add to Stock) = TCD Value (Add to Stock) + Total Doc TCD Value (Add to Stock)
Receipt Doc. Total Value	Total sum of Doc. Value and Additional Charges and Total TCD Value (Add to Stock)
Currency	The transaction currency of the GR

Enter the following field:

Exchange Rate

The Exchange Rate in which the GR Value is calculated w.r.t. to the Base Currency of the Company. If the currency specified for the GR is different from the base currency, then the difference between them is defaulted. (Numeric, 15). If the GR is in base currency, then the exchange rate is 1(One).

The system displays the following information in the “Value Details” group box

Receipt Doc. Total value (Base Currency)	Total value of the items in base currency specified in the GR
Invoiced Value	The Sum of the value of line items for which invoice has been generated

The system displays the following information in the “Line Details” multiline

Line No.	Line number of the item in the Receipt Document
Item Code	The unique code identifying the item received from the supplier
Variant	The variant of the item
Desc.	The description of the item
Quantity	The quantity of items received from the supplier
UOM	The unit of measurement of the item received from the supplier
Cost	The cost of the item received from the supplier
Per	The number of units of the line item for which the cost is applicable
Basic Value	This is the basic value of the item
	Basic Value = quantity * cost /per
Line TCD Value (Add to Stock)	The sum of all TCD values attached with line item and that must be included in the item cost. That is sum of all TCD value for the line item mapped under the “Include in item” accounting rule
Doc TCD Value (Add to Stock)	The document level TCD value apportioned to the line item that are mapped under the “Include in item” accounting rule
Purchase Value	This is the sum of basic value, line TCD value (Add to Stock) and doc TCD value (Add to Stock)
Std. Cost Value	If the stock evaluation method of the item is "Standard Cost Method” the same is displayed as the product of standard cost and quantity
	If the standard costing method is applicable for the item then Std. Cost value = Std Cost * Quantity else Std. Cost Value = Basic value
PPV	This is the purchase price variance, which is the difference between the “Purchase Value” and the “Std Cost Value”
	PPV = Purchase Value – Std Cost Value

Note: The accounting unit of the reference document is set as the default value for “Accounting Unit” field.

If the accounting unit of the reference document is not valid on the transaction date then “Blank” is set as the default value for the “Accounting Unit”

The “Accounting unit” must be active on the transaction date

Enter the following:

Accounting Unit

Use the drop-down list box to select the Accounting Unit of the GR. The Accounting Unit is the finance book, which contains various accounts into which the financial entries pertaining to the transactions are maintained. The drop down lists all the finance books that are mapped to the Receipt OUs that are mapped to the GR Login OU.

AC usage

Use the drop-down list box to specify the Account Usage, which points to an Account Code where the financial postings will be done. The corresponding Account Code for the selected Account Usage would have been defined in the “Account Rule Definition” component in Finance. These account codes are mapped to the finance books mapped to the receipt OUs mapped to the login OU. “Blank” is set as the default value. This cannot be “Blank” if “Adhoc Item Class” has any value other than “None”.

Note: The accounting unit of the reference document is set as the default value for “Accounting Unit” field.

If the accounting unit of the reference document is not valid on the transaction date then “Blank” is set as the default value for the “Accounting Unit”

The “Accounting unit” must be active on the transaction date

Note: The AC Usage of the reference document is set as the default value for “AC usage” field.

If the AC Usage of the reference document is not valid on the transaction date then “Blank” is set as the default value for the “AC Usage”

The “AC usage” must be existing, effective and active on the transaction date

Analysis Code	The analysis code mapped to the Account code identified by the Account Rule Definition/ Account Usage. It is used for analysis purposes. (Alphanumeric, 5).
	Help Facility Available

Note: Analysis code cannot be blank if the item has more than one analysis code

Analysis code must exists and be effective and active on the transaction date

Sub Analysis Code

The sub analysis code mapped to the Analysis code that is used for analysis purpose. (Alphanumeric, 5).

Note: Sub-analysis code cannot be empty if one exists for “Analysis Code”

The system displays the following information in the “Line Items” multiline

Line Status	The current status of the line item
Freeze Receipt Date	The date on which the line item is “Frozen”

Click the “Specify Receipt Values” pushbutton to save the receipt value details to the receipt document

The GR is mapped to its accounting unit, analysis and sub analysis group

Click “Freeze Receipt” to save the receipt value details to the receipt document and freeze for further processing
If the “Freeze Receipt Level” is “Line” and the number of stages to do the freeze receipt is “Two” then line items whose status is “Fresh” is updated to “Value Frozen”, the line items whose status is “Quantity Frozen” is set to “Freeze Receipt”. The line status is set “Freeze Acceptance” if the inspection type of the line item is “None”
If the “Freeze Receipt Level” is “Line” and the number of stages to do the freeze receipt is “One” then selected line item status is set to “Freeze Receipt”. The line status is set “Freeze Acceptance” if the inspection type of the line item is “None”
The status of the document is set to “Quantity Frozen” if all the line items are in the “Quantity Frozen” state.
The status of the document is set to “Values Frozen” if all the line items are in the “Values Frozen” state
The status of the document is to “Partial Freeze Receipt” if the status of atleast one line item is “Freeze Receipt”
The status of the document is set to “Freeze Receipt” if all the line items are in the “Freeze Receipt” state.
The status of the document is to “Partial Freeze Acceptance” if the status of atleast one line item is “Freeze Acceptance” and all the other line items must be in the “Freeze Receipt” state

To proceed carry out the following:

Select the “Tax Calculation - Summary” at the bottom of page to specify the tax for the items in the receipt document
Select the “Specify Inspection Details” link at the bottom of the page to specify the Inspection Details of the goods received
Select the “Specify Movement Details” link at the bottom of the page to specify the movement details of the goods received
Select the “Attach Notes” link at the bottom of the page to Attach Notes

Specify Values Summary – An Overview

This page displays all the receipt details like the receipt number, receipt date, the type of the receipt document. This page also displays the reference document details like the type reference document, the reference document number, and the date of creation of the reference document.

The system displays the receipt document total value, additional charges of the receipt document which is the sum of all the line number TCD and document level TCD, the total TCD value added to the total value of the receipt document, the total value of the receipt document, the currency of the receipt document, the exchange rate of the receipt document, the total value of the receipt document in the base currency and the value of the items for which invoice has been generated.

The system displays the TCD details of the all items in the receipt document. You can map the values to a finance book , analysis code, sub analysis code and.

This page allows you to freeze the document either at the line level or at the document level. On freezing the status of the document is set “Freeze Receipt”.