Specify Inspection Details

This page allows you to select line numbers within the Goods Receipt Document (GR) for which the inspection details can be specified. Tell me more

Select the “Specify Inspection Details” link at the bottom of the “Select Receipt Document” page

The “Specify Inspection Details” page appears

The system displays the following in the header

Status

The status of the GR

The system displays the following fields in the “Receipt Details” group box

Receipt No.	The unique code identifying the GR
Date	The date of creation of the GR
Type	The type of GR. The different types are General, Consignment, Capital, Conversion, Service, Activity, Normal and Certificate on Delivery.
Ref. Doc.	The type of reference document referred by the GR. The different types of reference document are Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Goods Return Note and Sale Order.
Ref. Doc. No.	The unique code identifying the reference document of the GR
Ref. Doc. Date	The date of creation of the reference document
Supplier/Customer Code	The unique code identifying the supplier
Name	The name of the supplier or customer
	Zoom facility available

Enter the following fields in the “Receipt Details” group box

Freeze Acceptance Level	Use the drop-down list box to select the level at which GR is to be Frozen for further processing. The option available are as follows
	Line – When the GR is frozen at line level. Individual line items are available for further processing.
	Document - When the GR is frozen at document level. The entire document is available for further processing.
Freeze Acceptance Date	The date of acceptance of the document (Date Format)

Enter the following fields in the “Selection Criteria” group box

Receipt Line No. From	The starting number, in the range of GR line number, from which the GR details must be retrieved. (Integer).
Receipt Line No. To	The ending number, in the range of receipt document line number, till which the GR details must be retrieved. (Integer).
Output/Input Type	Use the drop-down list box to select the input/output type of the line of item in the GR. The drop-down lists “Primary Output”, “Secondary Output” “Returnable Input” and “All” Select “All” to display all the line numbers irrespective of its input/output type
Item Code	The unique code identifying the item (Alphanumeric, 32) You can enter the item code in full or specify it partially using the “*” character. The system retrieves all the GR line numbers whose item code is similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its item code
Variant Code	The variant of the item (Alphanumeric,8) You can enter the variant in full or specify it partially using the “*” character. The system retrieves all the GR line numbers whose item variant code is similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its item variant code
Desc.	The textual description pertaining to the item (Alphanumeric, 40) You can enter the description in full or specify it partially using the “*” character. The system retrieves all the GR line numbers whose item description is similar to the description entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its item description
Lot No. From	The starting number, in the range of lot number, from which the GR details must be retrieved. (Alphanumeric, 28). You can enter the lot number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that falls under the lot similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its lot
Lot No. To	The ending number, in the range of lot number, till which the GR details must be retrieved. (Alphanumeric, 28). You can enter the lot number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that falls under the lot similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its lot
Adhoc Item Class	Use the drop down list box to select the classification under which the non-codified items are defined. The drop-down displays all the “Adhoc item class” defined in the “Type Setup” Component. Select “All” to display all the GRs irrespective of its adhoc item class
Sub Lot No. From	The starting number, in the range of sub lot number, from which the GRs details, must be retrieved. (Alphanumeric, 28). You can enter the sub lot number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that falls under the sub lot code similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its sub lot
Sub Lot No. To	The ending number, in the range of sub lot number, till which the GRs details, must be retrieved. (Alphanumeric, 28). You can enter the sub lot number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that falls under the sub lot code similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its sub lot
Inspection Status	The status of the Line of items in GR. The different statuses available are as follows “Inspected”,” Rejected”. Select “All” to display all the line items irrespective of its inspection status
Serial No. From	The starting number, in the range of serial number, from which the GRs details must be retrieved. (Alphanumeric, 28). You can enter the serial number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the serial number similar to the number entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its serial number
Serial No. To	The ending number, in the range of serial number, till which the GRs details must be retrieved. (Alphanumeric, 28). You can enter the serial number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the serial number similar to the number entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its serial number
Inspection Advise No.	The unique code identifying the advice given on the item post inspection (Alphanumeric, 18). You can enter the inspection advice number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the inspection advice number similar to the number entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its inspection advice number
Inspected By	Use the drop-down list box to search based on the person who has inspected the item. The drop-down lists “All”, “Employee”, ”Agency”. Select “All” to display all the line items irrespective of its inspector

Click the “Search” pushbutton to display all the search results in the multiline
Enter the following fields in the “Default Entries” group box

Inspection Advise No.	The unique code identifying the advice given on the item post inspection (Alphanumeric, 18)
Inspected By	Use the drop-down list box to search based on the person who has inspected the item. The drop-down lists “Employee”, ”Agency”. Select “All” to display all the line items irrespective of its inspector
Employee code	The unique code identifying the employee inspecting the line items (Alphanumeric, 25)

Select the “Default” pushbutton to display the default values in respective fields in the multiline

Note: Click the “Default” pushbutton to display the default values in the “Inspection Details” multiline fields

The system displays the following fields in the “Inspection Details” multiline

Receipt Line No.	The line number of the item in the GR
Item Code	The unique code identifying the item
Variant Code	The variant of the item
Desc.	The textual description pertaining to the item

Enter the following fields in the “Inspected Details” multiline

Accepted Qty	The number of units accepted after inspection. (Integer) Mandatory This should not be negative and greater than Receipt Qty
Tested Qty	The number of units inspected or tested. (Integer) This should not be negative and greater than Receipt Qty

The system displays the following

Order Quantity	The number of units ordered as per the ordering document for the line item
Receipt Qty	The number of items received as per the GR for the line item

Enter the following fields:

Rejected Qty	The number of units rejected after inspection. (Integer) This should not be negative and greater than Receipt Qty. If rejection qty is greater than zero then specify the rejection details in “Specify Rejection Details” page (as per system parameter)
Quarantine Qty	The number units Quarantined (Integer) This should not be negative and greater than Receipt Qty. This should be zero to freeze the inspection details
Quarantine Bay	Use the drop-down list box to select the location where the items quarantined are placed. The drop-down list box is populated with the user-defined values in the 'GR Quarantine Bay” from the type setup component.

The system displays the following

UOM

The unit of measurement of the item

Enter the following fields:

Inspection Advise No.	The unique code identifying the advice given on the item post inspection (Alphanumeric, 18)
Inspected By	Use the drop-down list box to search based on the person who has inspected the item. The drop-down list “Employee”, ”Agency” and “None”
	Employee – Indicates that the Inspection is done by the employee of the organization
	Agency - Indicates that the Inspection done by a third party
Agency Name	The name of the agency that performs the inspection. Should not be blank if the value of “inspected by” is “Agency” (Alphanumeric, 60)
Employee Code	A unique identification code of the employee who performs the inspection. Should not be blank if the value of “inspected by” is “employee” (Alphanumeric, 25)

The system displays the following:

Output/Input Type	The input/Output type of the line of item in the GR. The possible values are ”Primary Output”, “Secondary Output”, “Returnable Input” and “Customer supplier Parts”. This is applicable if the Reference document is SCO or SCRS or SO
Adhoc Item Class	The item class, which represents a list of items, which are non-codified and associated to the line item of the GR.
Line Status	The status of the line number. The possible value is Freeze Receipt
Freeze Acceptance Date	The date of freezing the inspection details of the GR for further processing
QC Feedback	The feedback of the inspection received from Quality Control.

Enter the following:

Inspection Remarks

Any comments regarding the item. (Alphanumeric,255).

Note: If Inspection Remarks is not provided, then the system concatenates Item Desc/Qty-UOM/Currency Code@Rate and displays as Inspection Remarks at line level.

Click the “Specify Inspection Details” pushbutton.

The inspection details are saved to the GR.

Click the “Freeze Acceptance” pushbutton to freeze the document for the further processing

The status of the selected line item(s) is set to “Freeze Acceptance” if the “Freeze Acceptance Level” is “Line”, the status of the GR is set “Freeze Acceptance” if the status of all the line items is “Freeze Acceptance” The status of the GR is set to “Partial Freeze Acceptance” if the status of atleast one line items is “Freeze Acceptance” and rest are in the “Freeze Receipt” status

The status of the all the line items is set to “Freeze Acceptance” if the “Freeze Acceptance Level” is “Document”

To proceed, carry out the following

Select the “Item Details” link at the bottom of the page to view the details pertaining to the selected line item in the multiline
Select the “Specify Lot Details” link at the bottom of the page to specify the lot details specific to the line items
Select the “Specify Sub-Lot/Serial No Details” link at the bottom of the page to specify the sub-lot and serial number details specific to the line items
Select the “Specify Quality Attribute Values” link at the bottom of the page to specify the quality specific details of the line items
Select the “Specify Rejection Details” link at the bottom of the page to specify the rejection details for the line items
Select the “Specify Movement Details” link at the bottom of the page to specify the movement details specific to the line items.
Select the “Specify Assignment to Consumption Points” link at the bottom of the page to assign the line items to consumption points.
Select the “Supplier Details” link at the bottom of the page to view the details specific to the supplier of the GR
Select the “View Stock Status Review – OU Wise” link at the bottom of the page to view the status of the stock based on the OU
Select the “View Stock Status Review – WH Wise” link at the bottom of the page to view the status of the stock based on the warehouse.
Select the “Operational Checklist” link at the bottom of the page to specify the checklist details required during the inspection of the item.

Specify Inspection Details – An Overview

The system displays all the GR details like the GR number, GR date and the GR type. The system also displays the reference document details such as the reference document number, date of creation of reference document and supplier details like the supplier code and name.

You can carry out the search for the line numbers using the range of the line numbers, item code, item variant, item description, lot number, sub-lot number, serial number, the inspection status, the person who has inspected. Based on the search criteria the GR line numbers are listed in the multiline.

You can specify the inspection specific details for the items in multiline such as the number of units accepted and rejected after inspection and the number of units quarantined.

You can freeze the document for the acceptance by clicking the “Freeze Acceptance” pushbutton. Freeze Acceptance is done for the items whose inspection type is “Self” or “Third Party”. Freeze Acceptance is complete only when the received quantity of the GR is split as accepted and rejected quantity. Once Freeze acceptance is done the GR is now available for movement.