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This page allows you to select the Goods Receipt Document (GR) for which you can view the movement details and the assignment to consumption points
You can directly enter the GR number if you know the exact code, or carry out the search using the GR number, date on which the GR was raised, the type of the GR, the status of the GR, the code of the item in the GR, the variant of the item in the GR, the supplier or customer of the GR and the name of the supplier or customer
Select the GR in the multiline and click the “View Movement Details” or “View Assignment to Consumption Points” link at the bottom of the page to view the respective information
Select the “View Movement Details” link under the “Receipt Acknowledgment” business component
The “Select Receipt Document” page appears.
Enter the following fields in the header if you are aware of the receipt number:
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Receipt No. |
The unique identification code of the GR (Alphanumeric, 18) |
Select the “View Movement Details” link at the bottom of the page to view the movements details pertaining to the line items in the GR
Select the “View Assignment to Consumption Points” link at the bottom of the page to view the assignment of the line items to its consumption points
Enter the following fields in the “Search Criteria” group box
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Receipt Doc. Type |
Use the drop-down list box to select the type of the GR. The list of options available is All, Normal, Certificate On Delivery, General, Capital, Consignment, Conversion, Activity, Service. |
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Receipt No. From |
The starting number, in the range of GR numbers, from which the GR details must be retrieved. (Alphanumeric, 18). You can enter the GR number in full or specify it partially using the “*” character. The system retrieves all the GRs whose GR code is similar to the code entered here. Leave this field blank, to retrieve all the GRs |
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Receipt No. To |
The ending number, in the range of GR numbers, till which the GR details must be retrieved. (Alphanumeric, 18). You can enter the GR number in full or specify it partially using the “*” character. The system retrieves all the GRs whose GR code is similar to the code entered here. Leave this field blank, to retrieve all the GRs |
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Status |
Use the drop-down list box to select the status of the GR which needs to be displayed in the multiline The values available are All, Freeze Movement and Partially Freeze Movement. |
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Receipt Date From |
The starting Receipt Date in the range of GR dates that needs to be listed in the multiline (Date Format) The system retrieves all the GRS which is raised later this date. Leave this field blank, to retrieve all the GRs irrespective of the its date |
Note: The date entered in the “Receipt Date from” must be less than the “Receipt Date to”
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Receipt Date To |
The ending Receipt Date in the range of GR dates that needs to be listed in the multiline (Date Format) The system retrieves all the GRS, which is raised before this date. Leave this field blank, to retrieve all the GRs irrespective of its date |
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Folder |
Use the drop-down list box to select the folder of the GR by which it is referred. The drop-down lists all the user defined values in the “Type Setup” Component for the “GR Folder”. Select “All” to display all the GRs irrespective of its folder |
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Ref. Doc. Created At |
Use the drop-down list box to select the OU where reference document was created. The drop-down displays Login OUs and all ordering OUs of Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Sale Order (GRN will be for the login OU) along with “Blank”. |
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Adhoc Item Class |
Use the drop down list box to select the classification under which the non-codified items are defined. The drop-down displays all the “Adhoc item class” defined in the “Type Setup” Component. Select “All” to display all the GRs irrespective of its adhoc item class |
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Ref. Doc. |
Use the drop-down list box to select the document referred. The options available are All, Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Goods Return Note, Sale Order |
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Ref. Doc. No. From |
The starting number, in the range of reference document number,(from which the receipt document is created) needs to be displayed. (Alphanumeric, 18). You can enter the reference document number in full or specify it partially using the “*” character. The system retrieves all the GRs whose reference document code is similar to the code entered here. Leave this field blank, to retrieve all the GR |
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Ref. Doc. No. To |
The ending number, in the range of reference document number, (till which the receipt document is created) needs to be displayed. (Alphanumeric, 18). You can enter the reference document number in full or specify it partially using the “*” character. The system retrieves all the GRs whose reference document code is similar to the code entered here. Leave this field blank, to retrieve all the GR |
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Ref . Doc. Folder |
Use the drop-down list box to search by OU where the reference document of the GR was created. The drop-down lists “All” and “Blank” option. Select “All” to display all the GRs irrespective of the OU where the reference document was created |
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Ref. Doc. Date From |
The starting date, in the range of reference document dates from which the GRs of the reference document must be retrieved (Date Format) Ensure this date is lesser than or equal to The system date. The system lists all the GRs that have the reference document raised later than this date. Leave this field blank, to retrieve all the GRs, irrespective of the starting date of the reference document. |
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Ref. Doc. Date To |
The ending date, in the range of reference document dates till which the GRs of the reference document must be retrieved (Date Format). Ensure this date is lesser than or equal to The system date. The system lists all the GRs that have the reference document raised till this date. Leave this field blank, to retrieve all the GRs, irrespective of the ending date of the reference document |
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Item Code |
The unique code identifying the item of the GR (Alphanumeric, 32) You can enter the item code in full or specify it partially using the “*” character. The system retrieves all the GRs containing item code similar to the code entered here. Leave this field blank, to retrieve all the GRs, irrespective of the item. |
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Variant Code |
The variant of the item of the GR (Alphanumeric, 8) You can enter the variant code in full or specify it partially using the “*” character. The system retrieves all the GRs containing variant code similar to the code entered here. Leave this field blank, to retrieve all the GRs, irrespective of the variant of the item. |
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Desc. |
The textual description of the item in the reference document. (Alphanumeric, 40) You can enter the description in full or specify it partially using the “*” character. The system retrieves all the GRs containing description similar to the item description entered here. Leave this field blank, to retrieve all the GRs, irrespective of the description of the item |
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Supplier/Customer Code |
The unique code identifying the supplier or customer of the GR (Alphanumeric, 16) You can enter the supplier or customer code in full or specify it partially using the “*” character. The system retrieves all the GRs containing supplier or customer code similar to the code entered here. Leave this field blank, to retrieve all the GRs, irrespective of the supplier or the customer code |
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Name |
The name of the supplier (Alphanumeric, 60) You can enter the supplier or customer name in full or specify it partially using the “*” character. The system retrieves all the GRs containing supplier or customer name similar to the name entered here. Leave this field blank, to retrieve all the GRs, irrespective of the supplier or the customer name |
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LC No. |
The number identifying the Letter of Credit (LC) issued by the bank. (Alphanumeric, 30).The Ref. ID. and LC No combination is unique. |
Click the “Search” pushbutton, to retrieve the details in the multiline
The system displays the following information in the “Search Results” multiline
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Receipt No. |
The unique code identifying the GR |
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Date |
The date on which the GR was raised |
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Type |
The type of GR. The different types are General, Consignment, Capital, Conversion, Service, Activity, Normal and Certificate on Delivery. |
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Folder |
The OU where the GR is created |
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Status |
The status of the GR. The possible statuses available are draft, fresh, Quantity Frozen, Values Frozen, Partial Freeze Receipt, Freeze Receipt, Partial Freeze Acceptance and Freeze Acceptance |
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Ref. Doc. |
The type of reference document referred by the GR. The different types of reference document are Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Goods Return Note and Sale Order. |
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Supplier/Customer Code |
The unique code identifying the supplier of the GR |
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Name |
The name of the supplier or customer |
Note: Atleast one row must be selected in the multiline.
Check the box in the “Select” column of the multiline, mark the GR
Select the “View Movement Details” link at the bottom of the page to view the movements details pertaining to the line items in the GR
Select the “View Assignment to Consumption Points” link at the bottom of the page to view the assignment of the line items to its consumption points
