Reverse Inter Company Payments

Reverse Inter-Company Payments

This activity allows you to reverse the Inter Company Payment Batch, the Auto Generated Payment Voucher in the Payment Company and Customer Receipt Voucher in the Receiving Company.

Select the “Reverse Inter-Company Payments” link under the “Inter-Company Transactions” business component.

The “Reverse Inter-Company Payments” page appears.

Note: Clicking this icon available near certain fields takes you to the help page of the respective field.

Enter the following fields in the “Batch Information” group box:

Batch No.

A unique number identifying the Inter-Company Payments Batch (Alphanumeric, 18). This number will be automatically generated if the “Numbering Type” is not set to “Manual”. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Document Numbering Class” business component.

The system displays the following fields:

Batch Date

The date on which the batch is being raised.

Status

The status of the Inter-Company Payments Batch. The various statuses for the Inter-Company Payments Batch are

Fresh / Draft - On Creation it will be saved in Active Status
Authorized – On authorization it will be saved in authorized Status
Deleted –when deleted is in “Deleted” status
Reversed – updated when the batch is reversed.

The system displays the following in the “Paying Company Information” group box.

Paying Company	The Login OU’s Company is displayed.
Payment OU	The Login OU is displayed.
Payment Finance Book	The finance book in which the Voucher posting is made.
Supplier Code	The code identifying the Supplier to whom the payment is made.
Supplier Name	The name of the Supplier to whom the payment to be made.
Payment Voucher Date	The date on which the Payment Voucher is being requested.
Pay Batch No.	A unique number identifying the Regular Pay Batch. (Alphanumeric, 18). This number is generated and displayed by the system on Save details.
Payment Voucher No.	A unique number identifying the Supplier Payment Voucher. (Alphanumeric, 18). This number is generated and displayed by the system on Save details.

The system displays the following fields in the “Receiving Company Information” group box.

Receiving Company	The company in which the Customer Receipt transaction takes place.
Receipt OU	The OU in which the customer receipt is raised.
Receipt Finance Book	The finance book in which the Receipt posting is to be made.
Customer Code	The code identifying the customer on whom the Receipt is raised
Customer Name	The name of the customer on whom the Receipt is raised.
Customer Receipt Date	The date on which the Receipt has been raised
Customer Receipt No.	A unique number identifying the Customer Receipt (Alphanumeric, 18).
Reversal Customer Receipt No.	A unique number identifying the Reversal Customer Receipt (Alphanumeric, 18).

The system displays the following fields in the “Reversal Supplier Payment Voucher Information” group box.

Reason Code	Use the drop-down list box to select the code identifying the reason due to which the voucher is being reversed. These reason codes are defined in the “Maintain Reason Information” activity of the “Reason Definition” business component and must be in “Active” status.
Remarks For Reversal	Any observations or comments pertaining to the reversal of the Note (Alphanumeric, 255).

The system displays the following fields in the “Reversal Customer Receipt Information” group box.

Reason Code	Use the drop-down list box to select the code identifying the reason due to which the Receipt is being reversed. These reason codes are defined in the “Maintain Reason Information” activity of the “Reason Definition” business component and must be in “Active” status.
Remarks For Reversal	Any observations or comments pertaining to the reversal of the Note (Alphanumeric, 255).
Reversal Numbering Type	Use the drop-down list box to select the numbering type for the Receiving organization unit and the transaction type Customer Receipt. The numbering types must have already been defined in the “Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Numbering Class” business component.

Click the “Reverse” pushbutton to reverse the batch.

The system displays the following:

Created By	The login ID of the user who created the expense invoice
Created Date	The date on which the expense invoice was created.
Last Modified By	The login ID of the user who modified the expense invoice
Last Modified Date	The date on which the expense invoice was modified

To proceed, carry out the following

Select the “View Inter-Company payments” link at the bottom of the page to View the batch.