Maintain Fixed Return Investment Details

This activity allows you to record the details of the fixed return instruments. The system updates the instrument details such as maturity amount, interest rate, periodicity, maturity date.

Select the “Maintain Fixed Return Investment Details” activity under the “Investment Transactions” business component.

The “Maintain Fixed Return Investment Details” page appears.

Ref. ID No.

The reference ID of the instrument. (Alphanumeric, 70). Mandatory when Manual is selected in the Numbering Type. When Automatic is selected, then this number is generated by the system on clicking the “Maintain” button.

Help facility available.

Note: Ref. ID is created as follows:

Prefix – ITR / Based on Instrument Type/

Suffix

Case 1 – Financial year is from 01 April of a year to 31 March of the next year. Example: For the financial year 2008-2009, suffix is 08-09.

Case 2 – Financial year is from 01 January of a year to 31 December of that year. Example: For the financial year 2008, suffix is 08.

Running Serial No – It runs a serial number starting from 1 to 9999. This number is reset to 1 at change of every financial year.

For Instrument type fixed Deposits, Ref. ID like ITR\F\0001\2008-09, ITR\F\0002\2008-09…..and finally ITR\F\9999\2008-09

For Instrument Type Mutual Fund Ref. ID like ITR\M\0001\08-09, ITR\M\0002\08-09…..and finally ITR\M\9999\08-09

Note: To decide to which financial year, the Ref. Id belongs to, consider the Ref. ID Date (If entered). If the entered Ref. ID Date belongs to a previous financial year, Ref. ID number to be generated by incrementing the running serial no for the applicable financial year. It is not based on the system date.

Example: An instance where financial years are defined as 01 Apr 2008 - 31 Mar 2009 and 01 Apr 2009 to 31 Mar 2010, with system date as 21 July 2009, If you are entering Instrument details for a Instrument created on 21 mar 2009 and Ref. ID date as 21 Mar 2009, Ref. ID to use running serial number for the financial year 2008 - 2009. However, in this case, if Ref. ID Date has not been entered (application defaults system date as the current date), application generates Ref. ID using the current financial year 2009 -2010, even though Instrument date belongs to Mar 2009.

The system displays the following.

Amendment No.	The identification number of the amended instrument.
Status	The status of the reference ID number. The status can be Fresh / Active / Deleted / Closed / Short Closed / Realized / Under Amendment / Cancelled.

Enter the following details:

Ref. ID Date	The date of creation of reference ID of the instrument. (Date format). If not entered, then it is defaulted with the system date.
Numbering Type	Use the drop-down list box to specify the numbering type. The combo is loaded with options “Automatic” and “Manual”. The system displays “Automatic” by default on launch of the page.
Instrument Type	Use the drop-down list box to select the instrument type classification, for which you want to create fixed return instruments. All the instrument types that has been defined in the “Maintain Entity” activity of the “Financial Service Setup” business component for the entity type “Investment Type” is available for selection.
Instrument No.	The number identifying the instrument. (Alphanumeric, 30).

Enter the following detail: (if the investment is not request based)

Instrument Date	The date of the instrument. (Date format). This date should be earlier than the maturity date.
Finance Book	Use the drop-down list box to select the finance book mapped in which instrument request is to be raised. The finance book mapped for the login user for the Login OU (if the Centralized Investment processing is set to No) / for all the OUs of the login OUs Company (if the centralized investment processing is set to Yes) is available for selection.
Instrument Amount	The amount for the instrument in instrument currency.
Instrument Currency	Use the drop-down list box to select the currency of the instrument. All the permitted currencies of the combo is loaded and defaulted with the base currency of the login company.
Exchange Rate	The exchange rate between the instrument currency and the base currency.
Account Code	The investment account code to which the account postings related to the investment happens. Help facility available.

The system displays the following.

Account Description

The description of the account code.

The following details is displayed (if the investment is request based)

Finance Book	The finance book in which the request has been created
Instrument Amount	The amount for the instrument in instrument currency.
Instrument Currency	The currency of the instrument.
Exchange Rate	The exchange rate between the instrument currency and the base currency.
Account Code	The investment account code.
Account Description	The description of the account code.

Enter the following details:

Party Code

The entity where the investment has been made. The party code can be a bank, post office, or a mutual fund institution.

Help facility available.

The system displays the following.

Party Name

The name of the party.

Enter the following details:

Tenure	The duration of the investment.
Tenure Periodicity	Use the drop-down list box to select the tenure periodicity. All the entities defined in the Financial Services Setup for the Entity Type Tenure periodicity is available for selection.
Maturity Amount	The amount to be received from the instrument on maturity of instrument in instrument currency.
Maturity Date	The date on which the instrument is matured.
Interest Rate	The rate of interest which can be earned from the investments.
Interest Periodicity	Use the drop-down list box to select the interest periodicity. All the entities defined in the Financial Services Setup for the Entity Type Interest periodicity is available for selection.
Remarks	Any remarks regarding the instruments. (Alphanumeric,255)
Description	Any description regarding the instruments. (Alphanumeric,255)

The system displays the following in the “Request Information” group box.

Note: Request Information section is visible only when the Instrument is request based.

Request No.	The request number of the investment when the fixed return investments are request based.
Request Date	The date of the request number.
Payee	Payee details for making the investment i.e. the bank code of the payment bank.
Pay Currency	The currency code in which the payment is made for the investments.
Exchange Rate	The exchange rate between the pay currency and the base currency.
Pay Date	The date on which the payment has been made for Investment.
Payment Method	The method of payment.
Payment Mode	The mode in which the payment is made to the payee.
Finance Book	The finance book in which the payment for investment is accounted.
Bank Code	The bank code from which the payment is made.
Desc.	The description of the bank code.
Payment Point	The organization unit in which the payment has been made.
Payment Voucher No.	The auto generated payment voucher number for the margin money amount. Data hyperlink available.

Click the “Record” pushbutton to create the instrument.

The system updates the status of the instrument number / reference Id number to “Fresh”.

Click the “Authorize” pushbutton to authorize the instrument.

The system updates the status to “Active”.

Click the “Amend” pushbutton to amend the instrument.
Click the “Delete” pushbutton to delete instrument.
Click the “Cancel” pushbutton to cancel the instrument.

The system displays the following fields.

Created By	The login ID of the user who created the instrument number.
Created Date	The date on which the instrument number is raised.
Last Modified By	The login ID of the user who modified the instrument number.
Last Modified Date	The date on which the instrument number is last modified.

To proceed, carry out the following

Select the “Attach Notes” link at the bottom of the page to attach notes to the instrument document.
Select the “Specify Bank Guarantee - Fixed Deposits Mapping” link at the bottom of the page to map bank guarantees to fixed deposits
Select the “View Fixed Return Investment Details” link at the bottom of the page to view the instrument details.
Select the “Specify Fixed Deposits - Letter of Credit Mapping” link at the bottom of the page to map letter of credit to fixed deposits.
Select the “Collaborate” link at the bottom of the page to record or to view the observations or comments or discussions regarding the document.

Prerequisites

4 Finance book must be defined in the “Create Finance Book” activity of the “Organization Set Up” business component

4 The Bank Code must be defined in the “Create Bank” activity of the “Bank Cash Definition” business component

4 Account Rule Definition for the Bank Code

4 Instrument Type in Financial Services Setup

4 Party Details in Financial Services Setup